Campus Recreation and Orientation Virtual Roundtable
Recorded on Thursday, May 28, 9:00am PT / 12:00pm ET
Facilitated by Pam Watts, presented with
Kathy Bayless, Executive Director, Campus Recreation, Indiana University
Kelly McPherson, Events Coordinator, Campus Recreation Virginia Tech
Melanie Payne, Director of First Year Experience Programs, Indiana University
Chad Zoller, Assistant Director, New Student and Family Programs, Virginia Tech
Chat Transcript
Kathryn Bayless-IU
Hi folks!!! So good to “see” colleagues we missed being with at the annual conference
Pam Watts
Any questions for Kelly and Chad?
Kate Y - UVM
What other thoughts do you have in mind for RecFest? I heard Zoom, but have you had other ideas pop up?
Liz Feldman
Are you requiring students to attend this kick off or is it optional based on their comfort level? How do you engage students who don't want to attend in person?
Kathryn Dunn - Loyola Chicago
We are using Strava (free app that tracks athletic activity) to do a welcome week run. Any member who joins our club and completes a 5k that week will receive a Campus Rec Sticker, IMS shirts to fastest 5ks. We are using the club to like/comment on people's posts and build community.
Kelly McPherson- VT
Kathryn, that’s an awesome idea!
Kathryn Dunn - Loyola Chicago
Our hope is eventually to include our Club Teams in this- the running club can lead a run, the swim club can lead a swim workout, etc.
Kathryn Dunn - Loyola Chicago
(Once we can gather safely in larger groups)
Kelly McPherson- VT
Yes! I had a swim on my list this fall, pre-covid, hopeful we still can
Stefani Plummer
@Kathryn great idea
Kevin George
With in person welcome week/orientation opportunities, are there any barriers financially in restrictions of signing 3rd party vendor contracts with budget concerns? Those experiences create memories/social connectedness, but also could bring on germs/distancing issues.
Kathryn Bayless-IU
Indirectly as colleagues…we do not report to Student Life, but the Office of the Provost. GREAT professional however:)
Pam Watts
What are some ideas to provide orientation to online students?
Dei Reich
Wingate is highlighting different offices/depts. on a weekly basis. Our office has a week in July and we are in the planning stages now. Zoom group fitness, zoom info session, trivia, vitual tour etc
Kathryn Dunn - Loyola Chicago
Loyola is doing a virtual resource fair with each department creating a webpage specifically for First Year Students. Ours isn't quite ready to share out yet, but we have specific icons that say "Have a question about XProgram Area?" and when you click it, it automatically opens up an email to send to the appropriate staff member that says "Hi, I'm a First Year Student with a question about [Aquatics/Ramble Outdoors/etc]."
Dana Lopez
our students at Wake Forest have suggested quick snip-it videos to showcase Dept (social media) and then hosting virtual open houses
Michele Schwitzky
We had 6500 students attend BASH at the REC (Arizona) last year. We don’t know how to connect this year with social distancing and how can we attract students who may not want to do another zoom session.
Kevin George
@Pam -For Online Students - Curious if there are opportunities for “takeover” of university social media platforms/accounts based on channels of activities/interest? Maybe someone that knows and is engaged in fitness (staff member or avid participant) has a recorded “tour” of fitness offerings live streamed and then saved video for post viewing? Then do one from sport programs (IM & SC), then all other areas - Outdoors, Aquatics, etc.
Pam Watts
@Kevin - great idea!
Chris Geary - IU
@Michele - we are struggling with that as well. How do you create a high energy event with social distancing?
Kelly McPherson- VT
@michele I am thinking maybe you can rotate smaller groups through? It would make for a much longer- maybe days long event, but you could get many smaller groups through
Michele Schwitzky
Good idea, Kelly! Anyone concerned about tabling & social distancing?
Chris Geary - IU
@Michele - We are also looking at what types of smaller events we can take to the res halls and other locations.
Kelly McPherson- VT
I think being outside is key, you could put cones 6 feet apart leading up to each table to spread people out
Michele Schwitzky
More great ideas! Meet them where they are!
Kevin George
Does anyone perform post orientation/welcome weekend event “non-attendants” survey on barriers to participate, lack of knowledge based on marketing/communications for the events, what they would like for health & well-being, etc.? As much as we get some excited for those new students that do participate in our orientation and welcome week events, we still have several that “choose” not to attend. Those non-users are the ones we want to capture to promote lifelong healthy habits and the value of making the time in college to build all dimensions of well-being.
Mandy McGhee - IU
Promo items and an engaging activity are always key to attracting students to your table - trying to think through how to entice engagement with new parameters is the key. Plus making sure students ... and our employees ... feel safe.
Aaron Brooks- The University of Akron
I'm curious how many people will be able to afford promo items due to severe budget cuts across the country. How can you entice them in, if we can't afford the promo items we've always relied on in the past?
Pam Watts
T-shirts and food will always be attractive to students!
Kathryn Dunn - Loyola Chicago
Have to run. Thank you Kathy and the IU team, Kelly, and Chad for your insight!
Melanie Payne, Indiana University
stretched budgets may call for PRIZES and DRAWINGS rather than "everyone gets one" but can still have swag insentives
Stefani Plummer
@Aaron There will still be a budget impact, but we have discussed actually giving away recreation equipment (will help in people bringing their own equipment)-We won't be able to give away AS many, but possibly the weight of the item will make it more enticing.
Stefani Plummer
@melanie YES~
Kevin George
The problem is when you give to all that attend - they are a walking billboard/ad for your department….
Kevin George
Which it can become a talking point and they can be Rec ambassadors/educators/marketers as participants - they love the “swag"
Chris Geary - IU
Anyone doing creative virtual events like variations on the 5K?
Mike Chadee
We are looking for solutions for incoming students to sign-up for a time slot to come to campus to pick up ID, syllabi, etc. We would need to limit the number of students coming to us in each slot, etc. Any recommendations for platforms that could help us achieve this? We've considered Doodle but interested if anybody has used anything else.
Kevin George
@Mike - Texas A&M has been using imleagues for check-in registration and attendance to use fitness spaces. I’m unsure if you have a platform like Fusion/CSI/Active that could potentially do that.
Melanie Payne, Indiana University
@Mike we are looking at WHEN TO WORK for scheduling. I wonder if there is value in it for what you are talking about
Mike Chadee
Thank you Kevin and Melanie!
Melanie Payne, Indiana University
You could probably also create jus a Qualtrics thing similar to a survey where they see what is available and pick a time/date
Amy Rask
@Mike I've used SignUpGenius before. Only great if you don't need it to link to other platforms that would do SSO or something like that.
Joe Cassidy
Colleagues - What ideas do your institutions have for in person activities for engaging students in activities with social distancing and other appropriate health and safety measures?
Derek Timourian
We are looking like some social distanced team building activities (e.g. photo scavenger hunt around campus). Anybody have some other solid ideas for social distanced team building?
Kevin George
Virtual team building/ice breakers from Michelle Cummins https://training-wheels.com/
Anthony U of Central Arkansas
Second attachment is from local hospital's wellness center.
Chris Geary - IU
@Kevin - IM leagues is a great idea for registering for a time slot (league) and then checking students in as they arrive. Could be used to host multiple mini-recfest type events outdoors.
Joe Cassidy
campus-specific/based geocaching
Anthony U of Central Arkansas
Another meeting. Any Qs about us, anthonyf@uca.edu
Linda Clauss
There are a few online sites that have escape rooms. They are pretty basic/low key. But we did a few remotely with our staff teams prior to graduation and they liked them as team builders. You have to get everyone on Zoom and then do a screen share and only one person "drives" but the student staff groups were really engaged.
Melanie Payne, Indiana University
@Linda Clauss -- do you have a couple urls we could explore for those?
Amy Rask
@Linda I have done two virtual escape rooms and they are awesome. Here is where I did mine: https://www.conundrumescaperooms.com/
Linda Clauss
http://www.myhiddengame.com/
Hailey Hester
pokeman go
Joe Cassidy
Pokémon Go
Linda Clauss
thanks for sharing Amy ^
Aubre Jones
Thanks for sharing many great ideas today!
Hailey Hester
there is a version of that for outdoors you can easily build your own, I think the AEE or adaptive rec had a webinar on it
Kevin George
https://mamateaches.com/digital-escape-rooms/
Adrienne / Northwestern U
This was the best roundtable yet. Super informative and helpful. I can’t wait to share with my co-workers.
Michele Schwitzky
Great conversation. Thank you!
Debbie Marinoff Shupe
I so appreciate these opportunities. thank you all for sharing
Gareth Cunningham
Thanks everyone!
Janice DeMonsi
Thank you - great conversation!
Chris Geary - IU
Take Care everyone!