Hello! I’m Kaitlin Pomerleau, James Madison University (Asst Dir of Marketing and Social Media)
00:34:54Maria Lauron-Ramos- Princeton
Maria Lauron-Ramos (Princeton)- Coordinator of Marketing/Staff Development
Danielle Anderson from Fairfield University
Hi everyone! This is April Jordan. I am the Assistant Director of Marketing and Public Relations at The University of Southern Mississippi. Glad to be on the call. :-)
Hello everyone - Happy Monday! Jenn Luther from University of Rhode Island
Hi! My name is Anisha Sanghani Sr. Designer at University of Cincinnati
Jenna Mayer, Dillon Gym Building Supervisor at Princeton - Hi everyone!
00:35:35Marcus St. Phard
Marcus St. Phard Associate Director at Cal State Fullerton
Hello everyone! Denise Simonds with Kansas State University Recreational Services!
Hi everyone! Camille Jackson from Embry-Riddle here. I am the Asst. Dir. of Intramural Sports
Hello! Glad to be here. I’m Mary Stoffel, Assistant Director of Marketing from Southern Illinois University Carbondale.
Hello, everyone! My name is Tiffany McChesney and I am the Assistant Director of Operations at Nova Southeastern University in South Florida.
Joe Nichols, Rec Coordinator at WPI
Hello Everyone? Vyckie Avila - University of Houston Marketing & Communications
Hey Everyone! Leah Bennett- Belmont University, GA of Personal Training and Educational Programming
Shaneisha Weir, Rec Coordinator, Houston Community College
00:36:35Anthony U of Central Arkansas
Anthonyf@uca.edu U of Central Arkansas.
Hey there! Beth from Miami University in Ohio. email@example.com
00:36:55Maria Lauron-Ramos- Princeton
Hello ! Jody Strank from Michigan State University; Assistant Director of Marketing and Adaptive Recreation. Email; firstname.lastname@example.org
Kathy, Case Western Reserve, aquatics manager, email@example.com
Hi all! Member Services Coordinator from Saint Louis University, firstname.lastname@example.org
Tara, The University of Arizona, marketing & communications, email@example.com
Hey everyone! Tina Bollers- Coordinator of IM SPORTS.. love marketing (I am really here for our assistant director of marketing and will give her any notes and information learned today! - please add me firstname.lastname@example.org & email@example.com
We have had a great response from administration and students about our you tube taped group ex videos posted daily on our social media accounts.
Chancee Davis from University of Southern Mississippi, Graduate Assistant of Marketing and PR. My contact information is: firstname.lastname@example.org
Proud of our staff diving in and using a shared document on OneDrive to organize social media posts from Fitness to Competitive Sports. I’ve had to free up the social accounts and trust the staff. So, I have grown!
00:39:13Maria Lauron-Ramos- Princeton
Averaging 295 participants on virtual group x classes with 12 classes offered.
Ben Berger - University of Regina (Saskatchewan, Canada), Marketing & Communications Coordinator for the Faculty of Kinesiology and Recreation
using one drive vs shared drive
At Southern Miss, we try to work on all areas posts the week prior and then put into slots for each social platform. We post at the same times so our audience can expect when to check for the latest news in the event it isn’t on their news feeds.
We have kept our social media calendar the same as before and are only adding virtual social media classes the week prior.
We broke ours down into a more specific calendar. Example is here: https://docs.google.com/spreadsheets/d/1N-nXs9D07EjylLsB4Vo3rmdK1SFEX2qCxgSq7-lmyGI/edit?usp=sharing
Lindsay Helm from Duke
We are moving to a new scheduling platform called Traject Social...
Did Traject fix their instagram issue?
Wow! that’s really cool, Cristina! thanks for the information! (:
We created a schedule for the entire remainder of the semester that was completed right at the beginning of this time. We then created and implemented a campaign that we were going to focus on each week. This schedule was shared with the entire department and then when each campaign went live, we then had our team go and participate and getting our student employees to engage as well.
Jody from Michigan State, we use Hootsuite to schedule out ahead of time. They send us Analytics.
To really stay connected with our IM and Club Sports crowd specifically, we have been using IMLeagues, which breaks down all the demographics for us (ex: gender, interests, etc.).
ODU we post max 2 per day on IG, one workout video per day to facebook, cutting down to 1 post per day for all moving into the summer.
we post everyday M-F, We also take data from insights. we count likes and reach.
@Maria, what do you mean by "themes"?
00:49:22Maria Lauron-Ramos- Princeton
@Tiffany- we have specific story posts for days: Senior Sunday spotlights, Trivia Tuesday, Workout of the Week Wednesdays, Throwback Thursdays or Template Thursdays, Feel Good Fridays, Step It Up Saturdays (Walking Challenge)
Eastern Carolina has a great IGTV that they’ve been doing for a long time! I’m going to look into putting longer format content into series like they have been!
Thanks, Maria!!! :)
Has anyone used the Premiere function on YouTube with success?
Yes, please. Share. That would be great.
We go live but we have to collaborate with our student life department
Yes. we have gone live on zoom.
Our president at WPI is doing virtual town hall meetings. While the president is talking, there are a few people managing questions in the chat so the president can answer them at the end of the meeting
how can we maximize the views and likes on Instagram, FB etc?
Definitely not in a place to be giving things away anymore :/
Does everyone have to wear masks when back on campus? Are you choosing masks, neck gaiters, bandanas? And will you be providing them for your staff?
We are not giving anything away until we are in a better position. However, we are running a promotion for a virtual marathon. Participants can get a t-shirt for $15, https://rec.siu.edu/
We were asked to cancel that . no giveaways. Definitely not ordering for FY21
Our university is going through every expenditure with a fine tooth comb. I had to justify my monthly social media management bill.
00:59:37Maria Lauron-Ramos- Princeton
Our current giveaway for certain challenges such as IM Esports and Walking challenge is our IM T-Shirts; however, how to receive the item is still TBD.
Here is our live chat we did this morning we use zoom and we use the chat through facebook.
We have typically given away free guest passes to the gym, free towel passes, free locker rentals, and our gym's attire (ex: shirts, backpacks) to be used once we are back up and running.
Internal programs and services are an option… Group Fit passes, Personal Training sessions, etc.
We are not allowed to spend any money at the money. We will give our e-sports winner t-shirts when they return to campus or when we can spend money again.
Is anyone using e-gift cards.
our bookstore has free shipping!
Guide I created for employees shooting videos from home
E-sports and Fitness for summer nothing major just keeping it simple.
We are focusing majorly on E-sports and virtual fitness.
What does your guide all cover? I’m struggling with quality of content and feel so guilty asking them to re-shoot but sometimes they don’t follow my directions!
Would it be possible to do a poll to maybe show who all is planning to open summer/fall? Limited Summer Etc.? Just to see where people are?
01:07:06Maria Lauron-Ramos- Princeton
We are programming more this summer virtually than we normally would with any other “regular summer”. We have an on-going document for brainstorming sheet for all Pro-Staff to collaborate on
Michigan State is all virtual academic classes over the summer, we have no date to open our recreation facilities.
University of Rhode Island is also all virtual academic classes over the summer, we have no date to open our recreation facilities
Yes, I am dealing with that. I have to let go because of my time limitations as well. I think stepping back and not being so critical is ok during these times.
Our Outdoor Adventures trip leaders put together a blog: https://outdooradventures.wp.tulane.edu/
Did you say Canvas to create content?
01:14:46Krista Herring - UCCS
01:15:02Krista Herring - UCCS
Theres a free version and a pro version. The Free provides plenty!
01:15:04Mary Catherine Martinez
thanks! Finally used canva for the first time right after we left. so I appreciate it!
If you already have an adobe creative cloud account, then you have access to Adobe Spark, which is just like Canva.
Is for scheduling stories
01:16:47Anthony U of Central Arkansas
Yes, June 8. Just on campus students, mainly international.
Tulane Rec does not have an ‘official’ reopen date, but we’re looking at possibly July??
We created a google folder where people can post different recreation programming ideas, google forms and anything else related to recreation
Kansas State will (hopefully) reopen on August 1
Nova Southeastern University -- The emails I have been receiving today indicate we will be opening August 1st.
May 31, but we’re pushing it back every 2 weeks so it will likely be pushed back as our state stay at home goes til June 10th
Arizona doesn’t have an official date, but we are planning for a July 1 start. Campus will be online only.
A. Reopen date tentatively June 1, B. Yes, we would love to share.
URI email@example.com no reopen date, and yes would be interested in sharing templates/ideas/posts!
01:18:24Maria Lauron-Ramos- Princeton
A. No decision made. Will find out in July if Fall is going to be possible or not.
01:18:30Maria Lauron-Ramos- Princeton
B. YES interested!
Saint Louis University - No reopen date. No student staff assistance. Would love assistance and sharing!
Would love to share... firstname.lastname@example.org
Southern Miss doesn’t have an official date yet and yes, please add me to the list. email@example.com
No reopening date yet at Texas A&M Univeristity-Commerce
01:18:39Maria Lauron-Ramos- Princeton
I attached our themes
Auburn - No re-open date, and I am willing to share design files with anyone that might need them.
Trivia Wednesdays, hosted by @recwithoutborders
I an a graphic designer and I am interested in being a part of the group
stanford does not have a reopen date yet shelter in place for Bay Area extended until may 31st
01:19:11Anthony U of Central Arkansas
It's 5 o'clock somewhere Friday...wait, that is my theme.
No reopen date yet. Would like to share design files (would pass along to our marketing person). Thanks! University of Pittsburgh, Jill Krantz, firstname.lastname@example.org
smarter not harder. June 1 maybe. please add me email@example.com
@Tracey excellent I participate every week and have come up with some of the content for that TwitchTV trivia show
McMaster University, Ontario, Canda - No re-open date yet...
Interested in design sharing - firstname.lastname@example.org
@Anthony which state are you from?
Would be open to be in that group also email@example.com A dropbox or google drive would probably work best for this.
OK, I ran a mile in a mask the other day to test this and it is very difficult to do.
Student will have to provide their own PPE, mask , etc.
@ben I second that google drive would work best for this
seconded @ben berger. but i'm interested: firstname.lastname@example.org
Sandra - University of Windsor - no re-open date or any details yet
Google drive would work or Microsoft teams?
What is everyone doing to add followers during this down time?
can you please share how to maximize viewing and likes on Instagram for our social media posts?
01:21:39Anthony U of Central Arkansas
AR Health Dept Info. https://www.healthy.arkansas.gov/images/uploads/pdf/GymFitnessCenterResumeDraft4.29.20.pdf
I work in Facilities for Princeton. We had a roundtable the other day and it's looking like options for reopening will include masks and gloves for staff and patrons, having plexiglass barrier when working with customers, and even taking temple temperatures and turning away anyone with over 99 Fahrenheit temp. We definitely won't open max capacity and will have restrictions on private rooms and any group X.
For Instagram make sure that your profile is a “business account”, then you can see exactly when your followers are usually online
Besides social media, how do you communicate with your students?
Do you have a resource that summarize analytics and best practices?
A “directory” was requested after last roundtable – a space where we could list social media accounts and websites (and potentially have them hyperlinked). We can start by entering in our information on this document below and Kendra and I will work with NIRSA to find the best place to house the document/make it into more of a directory. We will also get this posted to the NIRSA Marketing group on Facebook.