Chat Transcript
Civon Thomas
hello
Rebecca Harper
hi
Chris Crume
Hello!
Kara Smith
Hi everyone
Don Umland
Good morning all!!
Mark Garneau
Hi from Ole Miss
Don Umland
The great midwest needs spring to show up!
Erin Coyne - WIlliam Paterson University
Hello Everyone!
Anthony Fillippino
Hello from University of Central Arkansas.
Deirdre Reich
All classes will be online. We haven't gotten any direction from upper admin.
erik daly
Hello from Lafayette College in Easton, PA
Drew Meadows
We have the same situation Dei
Deirdre Reich
Internally, we are talking through scenarios.
Sterling Ivany
Ditto here Dei
Mark Garneau
Ole Miss summer class online. Fall???
Deirdre Reich
If all classes are online for summer, that implies that we won't have reason to open. Other than for staff on campus.
Meredith Merchant
We are looking at multiple scenarios. August start (for when football returns), We have 7 week terms, so we are also looking at a “B” term start, what do we need to do operationally for whenever we start and what do we need to do to "open"
Deirdre Reich
My concern is more about fall
Julie Weber
Online for summer classes as well, closed until June 30th
Anthony Fillippino
Summer Camps are cancelled through mid-July.
Don Umland
Looking at a projected 10% reduction of budget for fall as budgets get revised.
Brenna Lacey
We have loosely been told to expect a start date for pro staff to report back that is as much time as needed before student/PT staff come back
Don Umland
Hiring of student staff will have to be done remotely
Deirdre Reich
Still waiting on camps for summer @Wingate. Orientation not happening on campus.
Anthony Fillippino
Sorry, no mic.
Meredith Merchant
I believe what has gone into that decision wise is the following:
Don Umland
Hiring freeze right now
Meredith Merchant
-city regulations, what is the governor going to state?
Mark Garneau
Ole Miss - summer camps done - thus no income :(
Meredith Merchant
-if we do not have students allowed on campus and staff is it ok to open up immediately for camp, etc.
Anthony Fillippino
Campus wide camps (i.e. Cheer/Dance, Boys State, Athletics...). We do not host any. It was Admin decided and those outside of also deciding.
Deirdre Reich
I don
Meredith Merchant
I do know our “summer programs” office has been in discussion nation wide with other camps and what exactly can and cannot happen.
Joe Hoff
Summer camps at Texas A&M Galveston have been canceled, summer classes online through summer 2, all orientations moved online through summer as well.
Sterling Ivany
I work at a college in Canada - our facility is locked down so automatically had to cancel all summer rental booking plus student association may be refunding part of winter athletic fee and waiving summer athletic fee
Sterling Ivany
So revenue taking huge hit
Jennifer OReilly
hi sterling!!!
Linda Gundrum
Adelphi - We are doing our staff recruitment virtually now to get ready for the fall. We are also planning to do virtual student supervisor training as much as possible possibly with monthly sessions starting now and thru the summer to start to prepare for reopening. Fresh orientation moved from July to Aug with welcome weekend.
RJ Markowitz
Is everyone else looking at moving a lot of staff training for fall online? If so any ideas what that is looking like for you?
Meredith Merchant
I would recommend panel discussion and also maybe multiple info sessions via zoom and giving the timeline to accepted students
Deirdre Reich
Orientation - going to do a video and a drop in zoom type meeting to talk about programs and services.
Meredith Merchant
Open houses this summer is all virtual. They are including student activities
Meredith Merchant
sorry this "spring"
Mila Padgett
Not decided yet for UofSC Aiken but one recommendation is to push to keep all of them live moving them to end of July/August for all of them.
Deirdre Reich
Small school problem - getting the marketing folks to do a quality video. We have to "get in line" with all the other areas that want to do video.
Meredith Merchant
Another reasoning I am going online majority is because when they are back on campus, the last thing I want to do is have my staff sit down and listen to me speak in a classroom, yet have hands on learning around the facilities
Deirdre Reich
We sue Canvas for various training modules
Chris Crume
crumec@denison.edu
RJ Markowitz
Thank you!
Don Umland
Training wil be challenging for such aspects as cpr/first aid and bbp
Mike Chadee
Reach out to departments in charge of orientation. Don't wait for them to approach you. Their plates are full transitioning to a digital orientation program and it will be easy (and understandable) for them to forget about some campus partners.
Mark Garneau
Currently Kahoot has been fun with our staff to stay InTouch and motivated for next year.
Meredith Merchant
same as you, have a library of photos, inform them of what we are doing, making sure we have a slot on student activities newsletters, social media: tagging the university within our posts.
Linda Gundrum
We reach out to Center for Student involvement. Just had a meeting today to get on same page and collaborate on what we are currently doing. Came up with good ideas to combine our efforts on a couple of things. THey also gave us some good feedback on how to present an award event for staff and clubs virtually.
Brenna Lacey
American Red Cross does not support any contact until further notice, plus we cannot put our students at risk if they are expected to respond to an emergency and break social distancing expectations
Rebecca Harper
We share a google doc within the Student Life Department with info and a flyer that is hyperlinked. That way we can all download and share each other’s programs through all social media outlets...
Mila Padgett
One thing we are doing now - forced by this but has been needed for awhile. Create an online onboarding for all students to complete within the first 6 weeks of employment that keeps everything consistent. Using Blackboard and will create a "class" specific to Campus Recreation & Wellness
Linda Gundrum
Adelphi - yes google doc with cthem also!
Mark Garneau
Ole Miss uses Black Board for our EAP review (test), but it is difficult to use for a course
Meredith Merchant
I have to head out, but thank you all and continue to be awesome and change the world!!
Sterling Ivany
Mila - we use Blackbooard to - any chance you can provide your email so those of us that have Blackboard can reach out to you?
Mila Padgett
milap@usca.edu
Brenna Lacey
We tried to use Canvas for training, but the academic language and ease of use was very time consuming... Microsoft Teams has been an amazing way to create shared documents and a site to create online training
Deirdre Reich
I assume most small schools are tuition driven for funding. Do you have an idea of what the fall freshman enrollment looks like?
Anthony Fillippino
Safe Colleges is the university training program for all employees. They have a lot of canned training, but you can also make your own. Also, you can set up "tests" they must pass a certain % of correct answers.
Leah Brackett
How does this online onboarding create a sense of community/team? How does it give a sense of inclusion? I worry that without bringing them together with leaders creates a sense of isolation.
Drew Meadows
Our enrollment is actually about 20-25% of where we were at this point last year, Mila. But we are not sure if that will continue going forward with the current climate.
Drew Meadows
20-25% ahead*
Sterling Ivany
Dei - how much is it down - your video freezing - maybe turn off video
Sterling Ivany
Thanks for email Mila
Sue Weaver
Anthony, could you pls give us a URL for Safe Colleges program
Mila Padgett
Just for clarification.. Online isn't replacing our face to face training - we will be doing both. Hoping some of the nuts and bolts that are important can be done this way which allows us to do more overarching professional development.
Anthony Fillippino
https://www.safecolleges.com/
Mark Garneau
Nation wide CR may become "Non Esst" and yes keeping data as to how we are keeping our students engaged,.
Brenna Lacey
Same here, Chris!!
Mark Garneau
Same with Ole Miss - crazy
Deirdre Reich
How are you doing live classes with music copyright issue?
Kyle Kinney
We have made sure to be included in centralized student resources for the university. On the website, featured on the main university Instagram, and a story about sports in the next issue of the magazine. With a big concern on student well-being we are trying to make ourselves essential with our services - Vanguard university
Tim Snyder
Same with Wellesley College
Sue Weaver
are you doing group x classes live?
Linda Gundrum
How many of you are collaborating or communicating with counseling folks on your campuses? I think this is important piece for us.
Sterling Ivany
what are some of the things schools ARE doing to keep students engaged???
Cristina Rodriguez
Group exercise classes are placed through Zoom - UT Rio Grande Valley.
Civon Thomas
We are using Wellbeats, they are giving students free access until May 31st I believe
Virginia Mohr
fun DIY videos about things you have at home to use
Emily Walker
are any schools running a virtual 5k that would be willing to share information?
Mila Padgett
What type of DIY videos?
Deirdre Reich
Where are you posting these classes?
Laura Pitz
what has been the most effective way to market virtual classes and programming. Social media?
Jennifer OReilly
also interested in virtual 5k information
Anthony Fillippino
Starting the Group Ex through Zoom and eSports as well.
Virginia Mohr
mostly craft ideas. how you can make paint with basic items at home
Brenna Lacey
We have a Strava group 5K every Wednesday
Anna Champion
Yes! In planning as we speak!
Mark Garneau
Ole Miss has 150 signed up for the 5k - more later
Emily Walker
thanks brenna!
Cristina Rodriguez
Is anyone using an incentive platform?
laura fitzgerald
We are doing it at SBU its been very successful
laura fitzgerald
My colleauge Tom St. John is running it
Anthony Fillippino
Prizes for 5K? How do you get it to them?
Civon Thomas
Hello Thanks for hosting!
Kyle Kinney
We have tried to find gift cards we could send over an app to raffle off. Postmates, Microsoft store (for sports)
Brenna Lacey
We are doing one $10 e-gift card sent directly to the randomly drawn participant to Grubhub, UberEats, Panera, etc. Fortunately had a little budgeted for those things that we got approval to use.
Mark Garneau
How about using all those left over IM Ts
Anthony Fillippino
For participation this summer. Making a difference if they ARE/ARE NOT enrolled in summer (online) classes?
Cristina Rodriguez
Is there a centralized incentive platform? An app where all programs are listed besides social media challenges that allows participants to rack up points to redeem for prizes? Like peter piper?
Emily Walker
an external organization is offering a free Quarantine Cup for Fortnite, Rocket League and Smash Bros that gives students the opportunities to win prizes, giftcards, etc.
Happy to share the information with anyone who is interested!
Laura Pitz
Our tshirt vendor for our 5k offered to mail race shirts to each participant individually. Might be worth asking your vendor if this is an option!
Glen Kemper
We at Logan University use Mission Control and that is going well. Glen.Kemper@Logan.edu. And I agree exactly with Andrew.
Mark Garneau
All you little kids I don't know what you are talking about. I just used pong as a college student.
Deirdre Reich
haha @mark
Joe Hoff
For people who are having success with esports, was this something you already had established pre-covid? We tried starting leagues on IMLeagues due to this situation and haven’t seen much participation at all.
Brenna Lacey
Pretty sure Houseparty only allows 8 total people
Emily Walker
@Joe we ran 1 tournament each semester but since covid has taken over, we've kind of established everything over the last month and we've seen decent success
Mark Garneau
Ole Miss YES data is very important
laura fitzgerald
We use our fitness platform ATLETO- its a closed group you need a SBU email to sign up and it tracks stats
Anthony Fillippino
Group Ex person told me they set up a password access with Zoom.
Brenna Lacey
I have my Zumba/STRONG instructor tracking total number of participants and entering them in a shared doc...
Civon Thomas
We use Wellbeats Virtual Trainer
Don Umland
Zoom added a passcode our "community" has to enter
Linda Gundrum
Imleagues and someone from pro staff or GA takes attendance at the live classes. We can see views of our recorded classes and we are starting to record this data.
Mike Chadee
we are sending links via email to student and member listservs. posting the schedule on FB page but not the links
Don Umland
instructor must let them "in" when they join
Mila Padgett
I have to run to another meeting - thanks for facilitating Chris and Andrew!
Chris Crume
You are welcome!
Karen Howell
Before we end, can we get back to the ?? How are you doing live classes with music copyright issue?
Linda Gundrum
We don't see ppl other than our own communityin our classes
Deirdre Reich
We were shutdown on Youtube
Civon Thomas
We have run into to copyright as well. Pandora business account will work
Thomas Peters
Claflin University was shut down on YouTube so we switched to Zoom with no issues
Sterling Ivany
Thanks for this - great meeting - gotta another meeting to go to!
Deirdre Reich
After a live class on zoom. Is there way for people to see the class at a later date?
Civon Thomas
Look at Spotify as well
Linda Gundrum
Thank you all. Keep up all the good work and questions! Stay safe!
Deirdre Reich
Ok we've run into trouble with youtube.
Deirdre Reich
Thanks for hosting today!
Mark Garneau
FYI don't forget about online ARC CPR courses
Drew Meadows
Is anyone having their instructors read a disclaimer before classes? Or for workouts you are posting?
Brenna Lacey
Yep!
laura fitzgerald
Virtual waivers
laura fitzgerald
We have them sign it before the class the app we use houses it
Civon Thomas
If anyone is interested https://wellbeats.com/
Virginia Mohr
Thank you everyone!
laura fitzgerald
Thank you this is my fav roundtable!
Corbin Hedges
that will be great yes!
Civon Thomas
Thanks so much for hosting
Joe Hoff
That’s great, thanks Christine, Chris, and Andrew!
Anthony Fillippino
thank you all...Wash your hands!!!
erik daly
Thank you!
Kim Leong
Great information. Thank yo for hosting