Attendee Registration:
Policies & Information

Payments

Payment via check, money order, or credit card is acceptable. Checks and money orders must be payable to “NIRSA,” and foreign checks must be imprinted “US Funds.” You will be mailed a confirmation/receipt within 5 days of receipt of your registration at the NIRSA Headquarters. If you do not receive an email, contact the NIRSA Headquarters at 541-766-8211. An email address is required to receive a receipt/confirmation of registration.

Educational Event cancellations and refund requests must be made in writing and mailed, faxed, or emailed to:

NIRSA Conference Refund
4185 SW Research Way
Corvallis, OR 97333-1067
Fax: 541-766-8284
Email: billing@nirsa.org

Refund requests are processed according to the following time restrictions:

• Refund requests received on or before October 5, 2018 will receive a 100% refund, minus a $35 administrative processing fee
• Refund requests received on or between October 5, 2018 – October 31, 2018 will receive a 50% refund
• Refunds cannot be granted for requests received on or after October 31, 2018 or for no-shows at the conference

Extenuating circumstances may warrant exceptions to the refund policy. For a review of a specific refund amount or for more information about refund requests, please contact Rachel Hart, NIRSA’s Billing Coordinator, in writing: billing@nirsa.org.

Cancellation policy for preconference events

If a preconference event doesn’t receive a minimum number of required pre-registrants, the event may be cancelled. If this occurs, NIRSA offers either a full refund of the preconference registration fee, or the fee can be applied toward another preconference event at the same event or toward registration fees for another NIRSA education event. NIRSA does not refund travel-related expenses (ie-airfare, lodging).

Waiting List Information

In the event that event registration reaches capacity, email billing@NIRSA.org to request to be placed on a waitlist. The wait list will be maintained on a first-come, first served basis through the conclusion of the 2018 event; waitlisted applicants will be invited to register in the order that their waitlist request was received. The waiting list does not carry forward to the next Intramural Institute event.

NIRSA is committed to protecting the privacy of our members and those that register for NIRSA Events. We are committed to data security. Please refer to our Privacy Policy for more information.

NIRSA strives to offer every attendee a welcoming and inclusive experience. To help us make sure that we—NIRSA and our event partners—can facilitate this on site, please contact the NIRSA Professional Development Coordinator Nick Zumbrun, if you think you might require accommodation beyond what you have commonly found available at past NIRSA (or comparable) events. If you don’t have past experience to reference, give us a call at NIRSA Headquarters—when in doubt, please reach out.

NIRSA will use video, photos, and audio taken during this event to promote the Association and future events. Your registration form provides NIRSA with the unrestricted right to use media at its discretion for the purpose outlined above.

For the comfort and health of attendees, smoking is not permitted at any NIRSA function.

Consistent with our commitment to our strategic values, NIRSA is committed to providing a safe, productive, and welcoming environment that promotes a culture of respect for all meeting and event participants and NIRSA staff. When diverging opinions occur, NIRSA encourages all attendees, staff, volunteers, etc. to be mindful of your behavior by being respectful and practicing civil discourse.   All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, NIRSA staff, service providers, and others are expected to abide by this Event Safety & Responsibility Policy. This Policy applies to all NIRSA meetings and events, including those sponsored by organizations other than NIRSA but held in conjunction with NIRSA events, in public or private facilities.

Personal Safety and Security

NIRSA works diligently to provide a safe and secure environment at its meetings and events by working with venue staff to make sure meeting participants are safe. We ask that all attendees report any questionable or concerning activity to NIRSA staff so that they can take appropriate action. No concern is too small, if you see something, say something.

• Always be aware of your surroundings.
• Use the buddy system when walking to and from the event venue, networking event locations during early or late hours.
• Don’t wear your meeting badge on the street. Remove it as soon as you leave the building/venue.
• Don’t carry a lot of cash or credit cards. Leave valuables in your hotel room safe.
• Don’t leave personal property unattended anywhere, anytime.

If it is a nonlife-threatening emergency or if you need immediate assistance, you should ask any NIRSA staff member or the on-site security personnel to help you.  For life-threatening emergencies, call 911 or the local emergency number.

Unacceptable Behavior

• Harassment, intimidation, or discrimination in any form.
• Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, NIRSA staff member, service provider, or other meeting guest.
• Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, NIRSA staff member, service provider, or other meeting guest.
• Disruption of presentations at sessions, in the exhibit hall, or at other events organized by NIRSA at the meeting venue, hotels, or other NIRSA-contracted facilities.

Responsible Consumption of Alcohol and other Intoxicants

• At some NIRSA networking events, both alcoholic and non-alcoholic beverages are served. NIRSA expects all participants who are of legal age and choose to consume alcohol at our events to do so responsibly. NIRSA and host event staff have the right to deny service to participants for any reason and may require a participant to leave the event.
• Follow all local & state laws related to alcohol and other intoxicants.

NIRSA has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, NIRSA asks that you inform either Brittany Rejda, Assistant Director of Professional Development, brittany.rejda@nirsa.org, or 541-766-8211 or Kristen Gleason, Director of Professional Development, kristen.gleason@nirsa.org, 541-766-8211 so that we can take the appropriate action.

NIRSA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the event without warning or refund, in response to any incident of unacceptable behavior, and NIRSA reserves the right to prohibit attendance at any future meeting or event.

Suggested event attire is business casual.