2018 NIRSA Intramural Sports Institute Committee
NIRSA strives to be the primary resource of continuing education for collegiate recreation professionals throughout their careers. The Association’s goal is to offer engaging learning opportunities that are designed to support professionals’ growth in NIRSA Core Competencies and to help connect collegiate recreation professionals world-wide.
The Intramural Sports Institute is one of several live learning events within the Association’s portfolio. To plan and execute relevant and transformational educational experiences for members, NIRSA relies on the engagement of our members to serve as subject matter experts. These SME’s are charged with working in partnership with NIRSA HQ staff to support the successful development and execution of the Intramural Sports Institute.
Intramurals 2018 Event Educational Goals
- To offer relevant educational content that supports growth in core competencies for professionals working in the intramural sports area.
- To deliver content in engaging ways, based on adult learning theory.
- To provide participants to network and learn informally through thoughtfully designed social opportunities.
- To provide the opportunity for participants to earn CECs/CEUs.
- To provide participants the opportunity to network with and learn about products and services offered by NIRSA’s associate members.
Target Audience: Functional area specialists (Intramural Sports)
Event Committee Structure
The institute committee is comprised of NIRSA SMEs who are charged to assemble content for the institute and any preconference events.
NIRSA CEU value:
0.3 Professional Involvement Credits (PICS) may be earned towards RCRSP renewal serving in a chair role
Overview of Charges
Based on an agreed upon plan and process with the designated NIRSA project manager, the committee contributes to the development of all educational content of the event. Unless unanticipated challenges prevent them from doing so, it is expected that members of this committee attend the 2018 Intramural Sports Institute with institutional or other financial support.
In addition to the charges outlined below, additional charges may be presented to the committee, during the year as new initiatives arise.
- Chair will attend appropriate face to face and teleconference meetings to exchange information at various stages in the process and as needed based on issues.
- Committee members will attend a committee orientation meeting as well as any meetings called by the Chair/NIRSA HQ staff.
- Committee members will assess needs for the 2018 program by reviewing institute evaluations.
- Chairs will work collaboratively with the NIRSA HQ staff to establish working protocol and distribution of work interest areas for operation of the committee.
- Based on direction from the NIRSA Board, implement any recommended topic or competency areas based on the Association’s education priorities, strategic value areas, or emerging issues.
- Based on the Association’s education priorities, Assembly recommendations and assessment of need/interest by determine needs for pre-conference workshop(s).
- Define process for recruitment of preconference workshop(s) via the proposal process or solicitation.
- Work with NIRSA HQ to establish time and space needs for each of the preconference workshop(s).
- Work with NIRSA HQ to ensure preconference workshop(s) have completed and submitted program forms within the established deadlines.
- Work with preconference coordinators to assist in securing any invited speakers.
- Committee members will serve as reviewers during the peer review process.
- If needed, committee will recruit, through the Communities of Practice and other appropriate NIRSA stakeholder/leadership groups, teams to serve as peer reviewers. Peer reviewers are expected to provide constructive critique of and rank the presentation proposals.
- Liaise with NIRSA HQ staff regarding content of online proposal form for education sessions and poster presentations.
- Ask Communities of Practice (COP) Conveners to encourage through their discussion groups, submissions of proposals. Work with NIRSA HQ staff and convener of COPs to identify active discussion contributors to assist in reviewing proposals in their COP area.
- Recruit quality presenters across all competency and topic areas through personal contact.
- Review all recruited and submitted proposals and their rankings from the review teams and select those to be included in the conference program. Forward the accepted and declined lists in accordance with established deadlines.
- Determine which sessions have a need for a session monitor; design and execute session monitor recruitment plan; schedule and confirm monitor schedule; manage all communication with session monitor team prior to the event and on-site.
KEYNOTE AND INVITED SPEAKERS
- Review possible presenter materials and conduct research regarding potential keynote and other invited speakers.
- Make recommendations to NIRSA HQ staff within budget parameters for keynote and other invited speakers.
- Remain in communication with NIRSA HQ staff relative to securing invited speakers and budget status in accordance with established deadlines and logistical paperwork.
- Engage with paid speakers for the purpose of educating them on campus recreation departments and professional/student staff so they can tailor their presentations to our audience.
ON-SITE VOLUNTEER COORDINATION & MANAGEMENT
- Attend the 2018 NIRSA Intramural Sports Institute and provide on-site welcome and registration table management.
- Committee members will engage in a debrief meeting to review evaluation, providing feedback to the Chair to include in their debrief document.
- Chairs are responsible for the writing and submission of a Chair debrief document at the conclusion of the event.
What have you experienced at other conferences that you have liked? What could we do to make NIRSA learning events more engaging/efficient/transformational?
During their term of service, members of the Intramural Sports Committee are encouraged to explore and share new ideas with the group to consider. While it may not always be possible to fully take action on new ideas during the current event year of one’s service, your thoughts and proposals could spark long term innovation.
2018 NIRSA Intramural Sports Institute Committee
Project & Education Development Lead:
Brittany Rejda, Assistant Director for Professional Development
Work Plan & Schedule for the Intramural Sports Committee are as follows:
2018 NIRSA Intramural Sports Institute
Committee & Chair Charges
- Assist the NIRSA HQ Project & Education Development Manager setup committee meetings by setting up meeting doodles.
- Assist the NIRSA HQ Project & Education Development Manager draft an agenda for committee conference calls.
- Assist the NIRSA HQ Project & Education Development Manager in leading the committee conference calls.
- Create subcommittees to focus on specific topics, if applicable.
- Surface a theme for the institute by October 1, 2015.
- Create a presentation proposal topic areas list for the institute call for presentations by October 28, 2015.
- Identify preconference activity, if applicable, by November 2, 2015.
- Make a recommendation to the NIRSA HQ Project & Education Development Manager for the keynote speaker within budget parameters by December 1, 2015.
- Liaise with the NIRSA HQ Project & Education Development Manager to finalize the overall institute schedule by December 16, 2015.
- Review presentation proposals through the online review system and work with the NIRSA HQ Event Manager to finalize the “accepted” and “declined” lists so that NIRSA HQ can notify presenters by January 29, 2016.
- Finalize any roundtables or recruited session (outside the proposal process) descriptions by February 16, 2016.
- Slot accepted educational sessions into the overall schedule by February 26, 2016.
- Recruit and confirm session monitors for each session by June 8, 2016.
- Attend the 2016 NIRSA Intramural Sports Institute and provide on-site welcome and registration table management; June 22-24, 2016 in Baltimore,