Opportunities like this only come once in a lifetime—or fortunately in the case of NIRSA’s premier event, the 2023 Annual Conference + Campus Rec & Wellness Expo, once per year!

To make sure you secure your trip to Pittsburgh in March and explore the many learning and networking opportunities at NIRSA 2023, let’s outline some strategies you can deploy to convince your supervisor or department lead that the expedition will be worth it. In doing so, you’ll make a strong case that your attendance will benefit not only your personal career growth but enrich your campus programs and communities for years to come.

Tip #1: Take note of NIRSA 2023’s offerings

Knowing how to frame your travel request and justification relies on the set of experiences and resources you will choose to prioritize. Beyond the robust menu of conference sessions, this year’s Annual Conference features several networking and social opportunities and an exhibitor hall  showcasing a wide range of products and services. No two conference experiences are identical, and your plan should be carefully crafted to reflect your unique goals, needs, and interests.

Tip #2: Create a conference plan and schedule

With a preview of what will be happening in Pittsburgh in mind, it’s time to connect the conference program with how your organization and its specific projects will benefit from your attendance. Think about your short-term and long-term goals and write down a list of questions and challenges at the forefront of these goals. Then, map out a conference itinerary that will maximize your engagement with relevant content and experiences.

Not sure where to start? A deeper, more focused event like a preconference workshop might be the ideal way to kick off your trip. Another lens to think about this is the who rather than what: Are there a small handful of speakers or vendors you’re excited to talk to? What can they help you with or even collaborate with you on? Thinking through these social opportunities in a concrete way can help you organize how you’ll spend your conference days as well as provide a broader rationale.

Tip #3: Write and submit your request (if needed)

If you need to have your travel formally approved or have funding allocated for your trip, a proposal letter can succinctly make your case. We’ve provided a templated letter in this year’s Convince Your Boss toolkit; you’re welcome to repurpose it as-is or use bits and pieces as inspiration.

A few concepts to keep in mind as you compose your request:

  • In your introduction, focus on your two or three top reasons for attending
  • Identify specific benefits that the event offers as they relate to current organizational projects and initiatives, or ones you know are coming up soon
  • Include a breakdown of costs as accurately as you can estimate; keep in mind early bird registration rates, which are available through Wednesday, February 8

Demonstrating preparedness and enthusiasm through your request will make it much easier for your boss to side with you and support your professional growth. Take advantage of this year’s event to elevate your work to new heights in 2023—especially if this is your chance to attend the NIRSA Annual Conference for the first time!

Digital Learning Manager at  | NIRSA Profile

Lee Sherlock is currently the Digital Learning Manager at NIRSA.