Frequently Asked Questions

Conference registration will open in early November, following the NIRSA Board of Directors Midyear meetings where the 2017 Budget is reviewed and adopted.
Reservations cannot be made until you register for NIRSA 2017. Once registered, you will be emailed a receipt/confirmation that will include a link to book your room at the Gaylord National for the discounted rate of $219/night for 1-3 occupants.

Amenities at the Gaylord include:

  • Complimentary Wi-Fi in all sleeping rooms
  • Complimentary access to fitness center and pool
  • Bottled water (2/room/day) at no extra charge
  • 20% discount on all spa and salon services at Relâche Spa & Salon
  • A discounted parking rate of $21 per day

NIRSA will be sending out a “Know before You Go” email to all registered attendees on Wednesday, February 15 that will include details about getting to the hotel, parking, checking in, what to wear, and more. Please keep in mind that if you have previously unsubscribed from NIRSA emails in the past, you will not receive this communication; however, you can contact NIRSA Headquarters for an online version of the email.

NIRSA members will also receive an email confirmation on Tuesday, February 14 from TRC. TRC is the company providing software and hardware for attendee and exhibitor check in on site. Printing this confirmation and bringing it with you to check-in at NIRSA 2017 will accelerate your check in process.

  • The conference schedule will mirror the modified conference schedule of 2015, with the Opening Night Welcome and Reception following the Opening General Session on Tuesday, February 21 and the Expo Grand Opening occurring on Wednesday, February 22.
  • The Annual Meeting of the Members will be offered concurrently with Educational sessions on Thursday afternoon and a “stand alone” panel presentation will be held on Wednesday afternoon.
  • Exhibitors and attendees have asked for more unopposed time in the Expo hall which has been accommodated this year.
  • 2017 will once again offer a “Conference Kick-off” immediately following the Open General Session for students and first time attendees to receive a brief orientation to conference.
  • “Talk to a Pro” in the Student LoungeStudents will have the opportunity to talk with a professional about their area of interest. All sessions and topics will be posted in guidebook.
At the Gaylord National Resort, you can access conference registration, hotel rooms, educational and general session rooms, the Recreational Sports Expo, the Career Opportunities Center, the Honor Award Banquet, restaurants, shops, gardens, the fitness center, and the spa all without ever going outside. However, should you want to explore the National Harbor area, 150 stores, 30 restaurants and the harbor are just steps outside of the Gaylord hotel.
There are three on-site restaurants and some coffee shops that have a la carte items. Grab-and-go salads, wraps, and sandwiches for lunches for purchase by cash or credit card will be offered Thursday in the Expo hall.  Additionally, National Harbor is home to more than 30 dining spots, just steps away from the Gaylord National, which will great for Wednesday’s Take A Student to Lunch event.
Complimentary Wi-Fi is included in the negotiated hotel guest rate and will be available in sleeping rooms. All attendees and presenters will have access to the Wi-Fi in the meeting center as well.
The Gaylord National (201 Waterfront Street, National Harbor, MD) is located on the banks of the Potomac River approximately 15 minutes from Reagan National Airport, 45 minutes from both Dulles and BWI airports and less than 10 miles to the majority of historic sites in Washington, DC.
General Transportation

  • The Gaylord National valet desk will be happy to call you a cab, or you can arrange transportation through Uber and Lyft to explore nearby Washington DC or Alexandria, VA
If you are flying, you have three choices of airports, Reagan National (DCA), Dulles International or Baltimore-Washington International airports.  The Gaylord National Resort doesn’t provide any shuttle services, nor is there a Washington DC Metro stop in National Harbor.  Alternate transportation options include:

  • Taxis: Estimated fare from DCA is ~$28 (one way) and ~$80 one way from Dulles or BWI
  • SuperShuttle fee from DCA is ~$18 (one way) and ~$45 from Dulles or BWI.
  • Uber and Lyft are available in the Washington DC area.
Once you’ve registered for NIRSA 2017, login to the 2017 NIRSA Annual Conference & Recreational Sports Exposition event community on the NIRSA website. In the discussion forum, view existing inquiries for room sharing and respond with a direct message, or specify your rooming preferences in your inquiry posting.

Conference attendees are automatically enrolled in this convenient event community once they have registered for NIRSA 2017.

The evening of Thursday, February 23 is set aside for Independent Socials, but you are welcome to host your social anytime! To inquire about available space and options within the Gaylord National, reach out to NIRSA Director of Meetings & Events, Sierra Smith. Sierra will connect you with the right person so you can put on a great event!

NIRSA Conference attendees have been fortunate over the past two years to be the only group “in house” at the Gaylord Texan and Gaylord Palms. This year, the NIRSA Annual Conference will overlap for a few days with another conference being hosted at the Gaylord National, the Conservative Political Action Committee. The Gaylord National is larger than either the Gaylord Texan and the Gaylord Palms, and we don’t anticipate events in the meeting spaces adjacent to those used for the NIRSA Annual Conference will have any significant impact on our event or the experience of NIRSA 2017 attendees.

The Conservative Political Action Conference (CPAC) will again take place February 22-25 at the Gaylord National, as it has for many years.  As a result, the Gaylord National staff is well-versed in the needs of each group that it hosts and is committed to ensuring all attendees feel welcome. There are separate meeting space entries, should any high-profile CPAC guests or speakers require special accommodations.

As has happened in the past when NIRSA has shared meeting space in a convention center, attendees occasionally attempted to check-in at the other conference registration area. The NIRSA Registration area will be very easy to find this year. It will be located in the Cherry Blossom Lobby, one floor directly above the Gaylord National hotel lobby.

Do you have a different question?

Please fill out this form and the NIRSA Event Manager Sierra Smith will follow-up with you.

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