please feel free to ask questions and leave comments
UT Austin has a reoccupation committee as well, they meet 2-3 times per week
University starts folks back June 8 but we are planning to be back sometime in between that and June 29. We have a task force as well; they are looking both globally and specifically (touring actual facilities to see how to reopen)
The University of Akron has yet to give anything as far as a model of how we will be returning, when we will be returning, and under what circumstances anything will happen
00:35:37Max - Swarthmore College
Swarthmore College’s Athletics COVID-19 Action Team will begin meeting in the coming weeks. This will include our Director of Athletics, Assistant Athletics Director of Recreation & Wellness, Assistant Athletics Director of Internal Operations, Director of Sports Medicine, Head Athletic Trainer, and Head of Strength & Conditioning and Sports Performance. However, this action group is awaiting guidance from the College’s COVID-19 Action Team.
I am curious how departments are handling to moving of any equipment in order to allow for social distancing. i.e. is it your responsibility? facilities responsibility? Hiring outside movers?
@Aaron has your department started to think about facility modifications or different ways of social distancing you can do?
@Leslie it will be OUR responsibility but I can bake some muffins like no other so facilities tends to help out willingly! :)
@Leslie - We moved it ourselves.
00:36:41Kathryn Dunn- Loyola Chicago
@leslie We got our day's workout in by moving it ourselves. We dress down and "Get Stuff Done"
@Leslie, if we wind up moving equipment, Grounds and Maintenance would help us.
We are even going to try it with student empolyees
Southern Miss - We are awaiting confirmation from our executive cabinet but aiming to open our facility June 22nd. We have our custodial staff deep cleaning this week and also have some staff moving equipment this week to prep the facility (some cardio shifting to gym courts). Program team is still working on virtual programming for summer. We are going to use student employees once we open.
@Leslie, we (Boise State) we plan to contract our local equipment vendor since they have better equipment to move pieces than we do in house. Some staff may assist when we do the move
@Leslie we are having our student staff and a couple of professional staff come and move things around.
Southern Miss discussed doing the staff split but are no longer moving forward with that plan
We have started that. We have decided that we will be using one of our gyms (a 2 court gym) to be able to space out our fitness/cardio equipment. Using one of our courts in our 3-court gym as our new stretching area
We have thought about splitting staffs but not positive how we would make that work. We struggle to get all shifts covered when we are "normal" so not sure how to do it. I do not believe we will be splitting our pro staff.
Yes, Erin, Wake Forest is not only looking a rotating teams for Campus Rec but also departments in our division
We think due to budget cuts we will be having reduced building hours and having our professional staff serve in multiple positions our students used to fill
Our staff is moving equipment. We have experience moving equipment for cleaning purposes and find that we are more careful with pieces that have many breakable plastic covers, etc. than an outside source may be.
We are expecting reduced hours as well and cross training front desk and fitness floor staffs.
What is the thought on when someone on the staff "pops hot" as someone called it on a roundtable? has anyone discussed when someone is positive, what might be the process to follow?
For the extended break, I am going to recommend that we will have to close as we will not be able to staff the building. If we don't want the students on campus during this time period, then it is contradictory to have them stay and work.
We have touched base on the extended break but are awaiting on word from the division on what the expectation for us will be. We are opening an F45 studio in our facility so we will likely have to operate at least on limited hours to not take time away from those who pay for the memberships to that program.
@Stefani, here's what we were looking to do for anyone that is presumed or confirmed COVID-19
lot of it came from CDC, as well as ideas from a couple of places and what our RM & Safety reopening committee came up with
sorry, the document is above Darby's last message
Are any university changing their membership types to no longer allow external members?
Is anyone considering not allowing their external members to return to the facility? (i.e. alumni and community )
00:47:38Bob Gough W&M
W&M is considering suspending community memberships sales for the near future.
In phase one we are only open to current members
To start, we will not be allowing guest passes or anyone that is not a member into the building.
We don't have guest memberships, but we will not be allowing guests in to watch events (e.g., parents coming in to watch IMs)
External members - when we are online at a commuter campus, that situation because a budget concern. UTRGV is keeping those folks, and the revenue is helping offset some other areas.
We are not doing guest passes, but focusing on our current members.
Ours certainly would not be long term as well. We do have a revenue expectation.
If your facility is highlighted on admissions tours, will you be permitting the in the building?
00:50:02Scott Vaculik - Sam Houston State
When we open July 1st... We will not allow any new memberships / guest passes. we will reevaluate come Fall semester.
We did not offer community memberships but did allow community guests accompanied by student/member. We will not offer that opportunity in re-opening process. Only university faculty/staff will be able to buy guest passes.
@Joe - Ours have currently suspended c campus tours and are doing virtual tours online of other campus programs
electrostatic sprayers went from ~$300 to $900!
00:53:14Bob Gough W&M
At William & Mary, all COVID-19 related purchasing must be processed through our university Facility Management office. All departments submit a list to FM and they complete the transaction. We are still a several weeks away from opening and are hopeful that we won't be too far behind with backordered items. The sprayer seems to be the most difficult item to source.
Are you all providing masks for your students or is that an expectation that they provide their own?
@Jason - Thanks Jason. Our campus has also suspended in person tours and switched to virtual. We're engaged with Admissions as they begin for eventual return to in person tours.
@Jillian - They are supposed to provide their own but we are going to have some extra just in case.
Our Office of Safety and Business Continuity is making hand sanitizer and providing it throughout campus. They have had to come up with creative solutions for the stands to secure the bottles, as they were disappearing at first.
Outside of the physical safety measures, what are some institutions doing to facilitate the participant experience, specifically as it relates to the role of staff creating sense of belonging during these scary times rather than coming at it from a point of enforcement and potentially conflict of all the risk management protocols being put in place.
At University of Georgia, all students, faculty and staff will be provided 2 masks and instructions on how to clean the masks.
Xavier University is in a complete spending freeze which is contradictory to our ability to start ordering some PPE (gloves, etc) considering backlog and lead times.
Wake Forest is planning to provide all employees students with two cloth face masks.
we will use a weed sprayer if we have to! anything to get us to the point where we can get a sprayer!
Rose-Hulman is providing pro staff with 12 disposable masks and 3 cloth masks
Is anyone creating reservation schedules for access in order to manage contact tracing?
00:56:32Ross Rodriguez - UT Austin
@Adam - Yes
It looks like most of you not allowing people in, outside of current membership. Would this include vendor visits? ie: equipment sales, sanitizing sales, etc.?
00:57:22Ross Rodriguez - UT Austin
We are fortunate to have an in-house IT team working on it, but we’ve also created a back-up platform if needed:
00:57:23Ross Rodriguez - UT Austin
To my knowledge, Xavier will allow vendors on campus as that is essential to operations.
it is LifeTime
00:58:38Max - Swarthmore College
Said video… https://www.youtube.com/watch?v=YRYrob02zwg&feature=youtu.be&deliveryName=DM56216
00:59:13Max - Swarthmore College
And Planet Fitness - https://www.planetfitness.com/club-cleanliness
00:59:22Kathryn Dunn- Loyola Chicago
Loyola is asking the question: Is it Legally Allowable and Medically Advisable (LAMA) on everything. For example should we bring vendors in? Is it LAMA?
00:59:40Ross Rodriguez - UT Austin
Max is Johnny on the Spot!
@Marc, at UNCW I’ve been tasked with creating a customer service plan for our beginning of the year training so that students will have a clear understand of the “why” behind what we are doing/changing for our patrons benefit. we also are going to look into the video format for patrons to see from our website about our changes, etc.
Yes @Grace Love to hear it - risk management is about PEOPLE safety but we sometimes forget that there are feelings, emotion, etc behind those people and we are just as responsible for facilitating that experience of belonging too. Thanks!
01:06:27Ross Rodriguez - UT Austin
I was about to ask the same thing about what to put down to protect gym floors from cardio or other equipment! I asked a vendor and it was suggested that we put down two 3/4" plywood panels under it. I'm looking into other options.
A long time ago when we needed to move gym equipment, we purchased cattle mats to use to protect gym floring
We are turning our multi-purpose floored gym into a new fitness area with 6' spacing around each piece
@Ross I need you to help me with ALL my words! thanks :)
We are thinking about using old yoga mats to protect the floors from being scratched. We don't allow dead lifts etc though
UT San Antonio - if we use a court, we will borrow plastic floor squares that connect from Athletics.
At Boise State we are going to purchase 4' x 6' "extreme mats" for our lighter cardio pieces that will move to our gym floor
01:08:41Ross Rodriguez - UT Austin
300-400 lbs per rack, and they moved in something like 15-20 racks!
In a pinch you can use attic stock of any flooring you may have (mondo, ecore, etc)
Local equipment vendors likely have solutions for you since a lot of private gyms are doing the same thing
in northeast Ohio it's always raining or snowing so no need for outdoor space haha
USM - We are going to utilize outdoor spaces for some group ex classes for social distance purposes
We have organized a vendor contract for partitions / sneeze gaurds throughout the building using VGS. https://vgsonline.com/
We just heard we are receiving plexiglass for our access desk and equipment checkout; we are single point access so we will one door in/one door out
We have plexiglass at our sales desk and check-in desk now with a card reader on the exterior for patrons to swipe in so we no longer have to physically grab their ID. Our equipment checkout will be closed for now.
We had originally planned on plexiglass around entire circular front desk, but were advised to only do smaller section and direct all traffic to one single point. Reasons being cost as well as cleaning.
we are working to create a message of this is OUR facility...be a part of the process!
We purchasing from Mity Lite for countertop shields for all customer service/access desks across all our facilities. Some will have tri-fold and some will be single pane ones https://mitylite.com/product-categories/countertop-shields
I would like to ask a question regarding vendor protocol for everyone. I would like to know what the rec departments have set for appointments or drop ins? I am sorry if it was covered, I had to step away from the call.
At Minnesota we are planning to use stanchions throughout the building/ staircase and directions signs to moderate the flow of our patrons
@John i don't think we will make any changes...unless it is a capacity issue (too many people in the facility already). Other than that, no change expected
Has anyone found a clever way to shutdown/cover your water fountains that is visually appealing (Ex: not covering with a trash bag). We can’t unplug because we want to still allow the automatic bottle filler to work.
Same question as Jason
At Xavier University, I have recommended that we will not do reservations, but will see how it goes. We are also considering a mid day closing for cleaning.
Contact the vendor or a user handbook help address this. May be available online, too. We have University Facilities and Operations shutting off our fountains, but keeping the bottle filler option on.
So there is a way!
Put a golf club head cover over the spout
01:19:37Max - Swarthmore College
We are actually allowing the push to fill with having hand sanitizer right next to each fountain
It would be funny and hopefully folks would get the message
Someone I know is simply removing the button from the front of the fountains. Obviously not pretty, but it’ll work and they can still use the bottle filling function
01:21:14Ross Rodriguez - UT Austin
@CJ…isn’t TAMU using IM Leagues for workout timeblocks?
How long is everyone’s timeblocks? Are they the same throughout the day?
01:22:15Ross Rodriguez - UT Austin
Ours will fluctuate. 50 minutes some days, 75-80 minutes on others for longer sessions
Yes currently TAMU is using IM Leagues for workout timeblocks for strength & conditioning, climbing wall, bouldering wall, lap pool, and outdoor pool. With 50 minute time slots.
01:24:59Ross Rodriguez - UT Austin
We are also continuously cleaning the weight room during workouts, then we’ll ask all to leave so we can do some more detailed cleaning between sessions
even good ole Dairy Queen (i needed a treat!)
For anyone struggling to get hand sanitizer for your facilities/programming there is a company in North Carolina (CCP) that is manufacturing and selling small and large quantities of hand sanitizer. There contact is Larry and you can call them at 252-433-0130 or you can email me at email@example.com and I can put you in contact with them. I don't have their email off the top of my head
@Stefani, I think you are right. They will be with us from this point forward. The next step for the architects will be to make them look as good as possible.
https://recsports.tamu.edu/coronavirus/ on our COVID-19 page on our recsports website we have instructions for patrons for how to sign up
01:26:51Ross Rodriguez - UT Austin
“Ya don’t gotta go home, but you can’t stay here!"
01:27:29Ross Rodriguez - UT Austin
ANy concerns people will get numb to it?
01:27:37Ross Rodriguez - UT Austin
Or what about with their headphones?
@Bob yes, that is great. I know some of this is temporary...but I know we will disinfect from this point forward until the end of time because it is valuable covid or not...I just hope the physical distancing isn't something that sticks!
01:27:42Max - Swarthmore College
Just put “Closing Time” on repeat.
has anyone heard from staff that they do not feel comfortable returning to work and/or cleaning?
01:27:54Ross Rodriguez - UT Austin
We also raised the concern of people with headphones
but admin wants consistency in each session
I have a few trip leaders that don't feel comfortable driving
not so far...everyone is itching to get back (and keep getting paid)
To that point as well, is anyone considering having student employees sign something indicating that they understand the extra COVID related issues?