Welcome Everyone! I will be watching the chat and sharing with Erin and Jess
feel free to put your school and date of reopening in the chat if known
00:32:08Max Miller, Swarthmore College
Swarthmore College, Unknown
UMB - No reopen date
UCLA, no open date yet
University of South Alabama - unknown
Queen's University - unknown
UT Southwestern in Dallas. Still closed, no timeline yet.
LSUS: currently in phase 1 until June 4th.
Syracuse University - likely August 15
Michigan - no open date yet
00:32:45Nathan Brungardt Pittsburg State
Pitt State (KS)-tbd
AUM - unknown
CBU-no open date yet
USC - No Date Set
Wilfrid Laurier - unknown
UW Seattle - no open date yet
00:33:40Anthony U of Central Arkansas
Yes, June 8
Rose-Hulman: July 5th for students that remained on campus for various reasons and faculty & staff that were still physically on campus
Notre Dame - No set date. Currently working on guidelines to submit for facility reopening
will your facilities open in-line with your local public gyms or is that not a factor?
PPE and plexi glass
Social distancing in the weight rooms & cardio areas; PPE and plexiglass glass; capacity limits
UT Austin is not in line with local gyms, we are following UT Austin
Not being viewed as a factor
Michigan - Not in line with local gyms. However, we are also still in a stay at home order until June 12
Univ. of Nebraska we are using the Governor's DHM and the UNMC Reopening Guildelines from our medical center in the university system
our facility will have to wait for the state (NY) to determine recreation facilities can reopen, and additionally will follow our university phases to schedule us to re-open
We (USC) are not opening in line with local gyms in LA County, coordinating safety with our RM and facilities office. Working on policy adjustment and facility setup/safety now.
00:39:11Anthony U of Central Arkansas
@Erin: We talked about the count idea, but the first phase is limited by who is on campus.
At UCLA, we have many shared facilities with Athletics. With the recent announcement by NCAA and Pac 12, our phases will now include when student athletes can return to facilities. May open to practices before general users
Does anyone have protocols for checking the
will you be relying on student employees to monitor/enforce capacities???
Our showers will not be open in the first phase. We are still assessing when the pool will reopen
Does anyone have protocols for checking the HVAC system/filters?
for those of you that have their facility staff wear them, what is your plan for disinfecting community fanny packs?
@Erin or Ross: Are you setting occupancy limits based on the 200 sq ft and size of the space or are you moving equipment so each piece has its own 200 sq ft?
00:41:51Anthony U of Central Arkansas
Email me if you have any Qs. Anthonyf@uca.edu
For Mike and HVAC systems Excerpt from a document ASHRE published titled Guidance for Building Operations During the COVID-19 Pandemic. Published May 2020
Thank you Amy
actual link https://www.ashrae.org/file%20library/technical%20resources/ashrae%20journal/2020journaldocuments/72-74_ieq_schoen.pdf
Sorry if i didn’t explain it right… it is 1 person per 200 sq ft
Does anyone have a process for returning rental locker items to those that are graduating/moving/especially international students?
00:44:38Ross Rod - UT Austin
@David - We hosted some locker retrieval days and anything beyond that might have to be shipped to them
Is anyone considering leaving cleaning machines to only staff, to avoid patrons from doing a inadequate job? Additional staff would be required, but could ensure machines are properly cleaned following each use.
We are doing fanny pack, mask and goggles PER person. worth the investment
00:46:14Anthony U of Central Arkansas
@Chris: We are providing wipes for them to use, BUT we are also going behind them.
@David, we also retrieval day early on. We are not taking it case by case. For anyone who would like to retrieve their stuff will be contacted by the facility manager. Their stuff will be bagged and tagged and a date/time will be arranged for when they can pick it up contactless.
00:46:32Ross Rod - UT Austin
@Stefani- Do they get to take those packs home with them? Or hung there with their names on it
@Ross they will stay in the facility. We will require them to disinfect their own stuff (just in case)
00:47:17Ross Rod - UT Austin
Got it, thank you!
00:48:04Max Miller, Swarthmore College
Has anyone created a system for tagging clean/used equipment? What does your design look like? How will you attach it to the equipment? …All I can envision the red and green system that is used at most rodízio restaurants.
Thanks Staci and Ross! Our pro staff are not even allowed on campus currently so we were only able to have one retrieval day for lockers before closing down in March. Trying to get approved to have another day, fingers crossed.
electrostatic sprayer...they are on backorder almost everywhere and the price on some have SIGNIFICANTLY increased...shame.
00:49:25Anthony U of Central Arkansas
@Max: TJ mentioned the red/green card. Go cheap, do not make it difficult.
00:49:44Anthony U of Central Arkansas
@Ross: That was what it was called. LOL. They told us the same thing!!!
Is there a concern that we will have "too many" policies/protocols to keep up with and that we will then be held liable/accountable for them when they are not adhered to???
@Ross what is the name of the backpack and handheld (?) product?
00:51:15Anthony U of Central Arkansas
@Amy: I have heard of the pump sprayers for plants/gardens.
For locker items - we gave some advance notice on the closure, but also afterwards to let them know we would hang onto items well past our regular interval, so we won't offload items until around a month after fall semester starts (with a few pickup dates at the beginning of the fall)
00:51:47Ross Rod - UT Austin
00:51:58Ross Rod - UT Austin
Univ of Regina (Canada) We ordered two Victory sprayers for dedicated use in our fitness centre/weight room. Told at time of purchase a 8-week shipping period.
00:52:10Ross Rod - UT Austin
Links to both the Victory Handheld and Victory Backpack sprayer systems
@Tom Yes, I am worried on too many new protocols will make it "user unfriendly" (and I am sensitive to us working to make the environment safe) but still...
I've been struggling with the logistics of having patrons reserve time slots for the fitness center vs. letting them in until we reach capacity. For example, If one hour time slots are offered for "reservations", how do we treat people who exercise for 20 minutes and then leave? Do we then offer the remaining 40 min of their slot to a walk in and clear everyone out on the hour? To further complicate, we are very limited in space for a walk in waitlist or queue (especially during the winter months in Vermont).
We don't have dedicated outlets all over the facility, so treadmills will be thinned out (and probably store the remaining and rotate for mileage care)
00:54:33Ross Rod - UT Austin
@Cyrus - I think We are doing 2 types of reservation lengths. M/W/F would be 50 min. blocks. T/TH would be 80 min. blocks
00:54:36Ross Rod - UT Austin
With cleanings between
@ross, will you be closed on weekends?
We are worried about too many policies/protocols and uncertainty with student wage budget next FY to have enough staff in place during peak times to enforce those policies.
00:55:13Ross Rod - UT Austin
No, weekends open and I think 80 min. sessions available on weekends
Is anyone extending operational hours to help spread usage out with capacity limits?
Great idea, we're planning on a informational video for clients as well
Thanks @Ross. Will you allow people in with reservations only? If someone leaves with time left in their slot will you just wait until the next time slot to allow more people in?
00:56:42Ross Rod - UT Austin
@Cyrus - That’s the plan. Stick to a reservation slot for now to ensure that you have time between reservations to clean and prepare for the next wave of reservations.
00:56:48Ross Rod - UT Austin
If you end early, okay.
I am NOT advocating 24hour Fitness in ANY way, but I like the structure of the video. We will probably do something similar once we have EXACTLY what we are doing https://www.youtube.com/watch?v=YRYrob02zwg&feature=youtu.be&deliveryName=DM56216
00:57:13Ross Rod - UT Austin
@David - No, we are not extending hours during Phase 1…actually we are reducing them
00:57:34Anthony U of Central Arkansas
First hour for High Risk patrons.
00:57:55Anthony U of Central Arkansas
I am trying not to hijack the roundtable!!!
@stefani, we are using the exact video as a template as well. I thought it was well done.
@Ross thank you!
I believe Syracuse hours will be slightly smaller than before as well, though not because of capacity. We now have 1 year of participation data to inform better hours
00:59:30Ross Rod - UT Austin
IM Leagues allows for that
00:59:36Anthony U of Central Arkansas
if we go with reservations, we'll use Fusion to do it
YMCA Lincoln promotion video
IM Leagues was likely where we were headed
01:00:49Anthony U of Central Arkansas
Google Forms, for lo-tech!!!
ND is working with our Fusion folks to be able to allow for reservations across our spaces.
for reservations, are those taken by phone or e-mail or both? I'm concerned about the person who says they have tried too call for hours but couldn't get through. E-mails to an alias account are at least time stamped.
01:02:14Ross Rod - UT Austin
Web-portal…anything written down or printed is obsolete once it’s printed.
This may be for our HR dept., but does anyone have any thoughts about how to address staffing if some of them feel like they cannot return when we do reopen? We have a couple of older, retired folks working with us and I'm not sure how to deal with needed staffing if they cannot come back when we reopen. Thanks! (Birmingham-Southern College)
Online applications, Zoom interviews, staggered trainings (10 per) over a week in the Fall is my plan…we’ll see what happens
01:03:59Anthony U of Central Arkansas
Safe Colleges is a university required training. It added COVID requirements we are having them do.
With no opening date, I am concerned at asking staff if/when they are willing to come back to work. I don't want to get hopes up with out some level of certainty. rock and hard place. we could have everyone return or have to hire almost an entire staff!
@Stefani Same! We don’t have a date and yet still have to plan for one :(
SU classes open a week early, and conclude classes at Thanksgiving. Finals will be online after Thanksgiving. No in-person group trainings, all Zoom-based. Video trainings for the new "how-to" tasks and physical environment changes. many more regular weekly/monthly in-services
Our province is permitting fitness centres to open as of June 8th. So we are trying to prepare for that, although the university has decided we'll likely be an extra 1-2 weeks behind that date.
@Mike our HR department is rolling out two categories of working with Vulnerable populations and others not comfortable to returning. I would definitely reach out to them as there is a lot of information in the CARES act
01:07:33Ross Rod - UT Austin
Our plan is to return our FT staff in alternating-day schedules. Starting with FacOps, and Programs/HR/Bus Services will work remotely for now.
01:08:00Ross Rod - UT Austin
Then as we get closer to Phase 3, it’ll get back to everyone back in-house as best as we can, handling accommodations on a individual basis.
01:08:43Anthony U of Central Arkansas
while folks will start to come back to campus to work in multiple phases, HR is encouraging flexible work arrangements as often as possible
we will have to rotate. We have child care and parent care concerns.
We’ve been rotating in as needed. As facilities, I’ve been in office most days
01:11:16Anthony U of Central Arkansas
Love the POD.
01:11:41Ross Rod - UT Austin
We are also trying to schedule our students in a similar fashion…teams sticking together, no shift trades unless absolutely necessary
We will likely phase back along with our campus' phased plan as well, alternate schedules, etc. especially prior to facilities re-opening. Our HR wants to track who/when are on campus when we do return so we also have to track that info for our central HR dept.
01:15:23Anthony U of Central Arkansas
I agree with this concern
01:16:05Ross Rod - UT Austin
Some of it is going to be social behavior and some accountability
01:16:08Anthony U of Central Arkansas
01:16:10Trey Knight - Univ Miami
Using touchless temp checking may not be accurate.
Our university Health&Safety department agrees and told us not to proceed with temperature checks. Especially given that people can be positive, yet asymptomatic.
agreed Stef, though it seems like an available option to balance against the honors system
i'm not aware that we're doing temperature checks
We are in contact with our student health center for direction and ultimately will follow what is directed
We will not be moving that way either on guidance from UNMC
01:17:42Trey Knight - Univ Miami
The screening questionnaire is also a liability protection mechanism.
@Jess sorry, you asked a question and I jumped in...
01:19:06Rob Ramon - UTSA
Sorry, I know disinfecting was already talked about, but is anyone using or will anyone be using a bleach solution for disinfecting? Are you following the CDC 1 minute surface contact recommendation or the listed contact time for the specific bleach product on the EPA N List? Are you rinsing surfaces after using bleach solution?
we have an extremely centralized marketing department and process, so we can make some suggestions but don't have a lot of control over what is shared
Internal policies will be proposed by our dept. along with County and CDC guidelines. We will do most marking although signage is being posted by campus currently for social distancing/et.
01:21:28Anthony U of Central Arkansas
Yes to them as well. TY Amy.
Is anyone requiring questionnaire responses prior to each entry?
signage from NIRSA https://nirsa.net/nirsa/portfolio-items/caution-signage/?portfolioCats=677
01:23:11Anthony U of Central Arkansas
@David: Yes. See the attachment I included earlier. Those 5 Qs to answer.
https://www.spartanchemical.com/globalassets/solutions/covid-19/listn-table4_20_20.pdf We are using this...30s dwell time
we are highly encouraging a questionnaire CDC Symptoms Self-Checker https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
I might have missed this, but is anyone enforcing masks be worn by patrons when they come to work out?
Sorry bad link... https://www.spartanchemical.com/products/product/102403/
01:26:20Anthony U of Central Arkansas
@Chis: We are, but that is because of the D of Health requirement.
01:26:23Ross Rod - UT Austin
@Chris - masks while working out, no. While walking through facility is recommended
possibly...one of the things we are waiting to hear
01:27:35Ross Rod - UT Austin
Especially if your campus is located at altitude
employees yes, patrons -we are waiting to hear from Central decision making to see if we are exempt
there are some good articles on "working out with a mask" to use for "ammo"
01:28:59Anthony U of Central Arkansas
Lessons learned from Katrina and Iraq. Do not get too into the weeds, but think outside the box. If you cannot figure it out, ask someone else – even a worker.
01:29:58Trey Knight - Univ Miami
Many hospitals have been using that mechanism for months
01:30:06Trey Knight - Univ Miami
Green vs red after questionaire
01:30:06Anthony U of Central Arkansas
Beer:30!!! Thank you Jess.
01:30:08Ross Rod - UT Austin
Good luck everyone! If you want to reach out, please feel free to do so: firstname.lastname@example.org
Thanks everyone, this was good.
01:30:15Ross Rod - UT Austin
Happy Friday, everyone!
appreciate you ALL!
Thank you everyone! Always good information
remember the recorded version is on the NIRSA website for referent
Thank you everyone!
01:30:50Ross Rod - UT Austin
Nice job moderators!
Thanks! Great info!
For more information, please contact Erin O’Sullivan, Director of Advocacy & Strategic Partnerships.