Jamie Grenoble - University of Wisconsin-Milwaukee
Austin Johnson - MSOE
Haley Sorenson Northwest College WY
Darren Stolz - UBC Vancouver, BC, Canada
Kevin Sciullo - University of Pittsburgh
Mamie Murphy Palm Beach State College
Elizabeth Michel, Kent State University
Leanne from Northern Illinois University
Angie Wood- Ontario Tech University & Durham College
Naomi Matley - North Carolina State University
Scott Berkowitz Sam Houston State University
Matt Cooper, Schoolcraft College
Dujuan Wiley - Michigan State University
Melissa Hazzard - Shippensburg University
Daryl Shreve - Berkshire Community College
Jackie Sherman - University of Florida
Courtney Mackey, University of Rhode Island
Claudine Johnson at UHealth Fitness & Wellness Center (University of Miami)
Rebecca Kegler - Michigan State University
Leslie Whitmer Embry Riddle Aeron Univ
Ashley Artist - Iowa State University in Ames, Iowa
Jacob Tatta, University of Toledo
Hello all! Lisa Martin- Mount St. Mary's University, Emmitsburg, MD
Doug Strange, Lehigh Univeristy, Bethlehem, PA
Tess Swastek - University of Louisiana at Lafayette
Meghann Feely- Washington University in St. Louis
Brennan Shirk KRUActive Virtual Fitness Platform
Jonathan R. Rivera - Weber State University
Courtney Burkes, University of California, Irvine
Malia Brooks - Grand Valley State University
Mauricio Zuniga, UC Berkeley - Rec Sports Program Specialist
Young Harris College
Creighton University - Omaha Nebraska
Nora Hudson Iowa State University Assistant Director Fitness
Sara from University of Wisconsin - Milwaukee
Ramona Seupersad - University of Toronto Scarborough
Geoffrey - UC Berkeley
Dani Willis- University of Houston
Robbie Earle - UC Berkeley
Melissa Ortiz - Western Kentucky University
staying virtual for now in our gf
Developing in 3 phases working with Facilities teams
most schools are not allowing basketball; hence basketball courts can become group x studios where distancing can be enforced and classes can happen.
50% capacity (lines on floor for spacing), cleaning before and after (no back to back classes in studios), but waiting to see what budget impact I may see for the new FY before doing too much..
UC Berkeley is thinking of expanding all classes to bigger spaces (gyms and field house) we are also cutting our classes down and no back to back classes which will allow us to clean after each class
Wyoming got the go ahead to open gyms, there are strict guidelines and we had to create a plan to meet those guidelines
group ex is still not allowed
Hi Georgia Texas A&M my thoughts about rotating studio rooms daily I think it would be safer to rotate rooms every class so you can deep clean after each class rather than having a whole days worth of patrons in and out.
Does anyone have any ideas or thinking of providing first aid in a group fitness class in these circumstances? If people are wearing masks that makes it harder to breathe and even using PPE, someone would still have to provide first aid if something happened…has anyone had conversations about this?
i can share wyoming guidelines and our proposal to open
Steph from ohio state? do we think that students will even want to come live fitness classes ? or will there be a fear ??
CPR facemask barriers
We have also talked about utilizing more of our outdoor spaces as well, for those formats where we can be outside and have participants bring their own equipment.
I agree Georgia! I think thats a great point
We discussed outdoor classes also
Participants could wear a masks entering and exiting the studios or gyms
We are referring to state and local health department guidelines for gyms and fitness centers in conjunction with developing a recovery framework. We plan to open under "Low Risk" conditions as those guidelines are more manageable compared to current "Moderate Risk" conditions.
We will most likely move some classes to our basketball courts because we will not lend out basketball balls when we first reopen.
00:42:33Mary Catherine Martinez
Are you planning on having in-person classes and also live streaming them so that some people can come in-person and others can still join from home online?
@Mary Catherine Martinez yes!
That’s a great idea ^
We are only doing pre-recorded right now
In our phase 2, we all do LIVE classes when employees are allowed in the building.
VASA Fitness, a fitness chain, has released a waiver website that includes a member agreement to adhere to considerations and expectations due to COVID-19: https://vasafitness.com/waiver/
doing the most, both sides
Thank you Jonathan!
American Red Cross has a Mental Health + COVID class that's free: https://www.redcross.org/take-a-class/classes/psychological-first-aid%3A-supporting-yourself-and-others-during-covid-19/a6R3o0000014ZIg.html?utm_campaign=20200423_Mental_Health&utm_medium=email&utm_source=SFMC&utm_term=button
Could offering both live and recorded classes be an options to limit potential fear? Meaning those who want to join a live class do, but still having the option to stay at home
That's great @Jonathan Rivera. We are looking at how to do this as well and what our waivers may look like moving forward.
Yes. Thank you
I agree with it all....my point is just that when you think of a reintegration plan, it may no longer be LIVE in studio....more small group programs, etc.
how are people considering emergency response if participants have a cardiac episode during a class?
And be as transparent as possible with communication to patrons on steps the facility is taking to keep everyone safe!
Yes @Elizabeth. we can't overpromise the cleanliness, safety etc
I share some of the same concerns, Doug. We saw these folks before we closed angry at the thought of a possible closure.
Can personal training live even be considered???
Good time to refresh hands only CPR with your staff and yourselves!
Great point Jade!
@Tom, there have been a couple people who talked about virtual Personal Training!
For the more at risk clients in personal training suites I think having a set time block for them would help the fear factor. I know my grocery store has specific times for at risk shoppers
No spotting in the hybrid phase
What precautions are people taking to better protect staff/make them feel comfortable? PPE is almost impossible to get. A lot of states are allowing people to file workers comp if they feel that contract COVID-19 on the job. I want them to feel as safe as possible, but also understand why they would be apprehensive
American Red Cross has guidance on providing care https://www.redcross.org/take-a-class/in-the-news/coronavirus-prevention-information-for-students (scroll down to the "When Performing..." sections
I know masks keep coming up, but if everyone is still required to wear a mask, is it safe to open? Anyone screening members/users?
Great point Dean!
Just to add, every one will be screened before entering the facility or classes.
Thank you Jonathan Rivera!
@CieCie, how are you doing that?
Isn’t screening a HIPAA violation?
symptoms can be controlled with drugs so.....like temp
Or how do you do that to be compliant?
we have decided that if we need to do temp check we won’t be putting on some events and classes
I read a great quote about reopening that read, 'Just before can doesn't mean we should'. Will need to be an institutional conversation.
Screening staff with temp and questions. Then signage for members/users and possible temps taken and screening questions
Yes we will at Claflin University
At ISU we waiting to get some guidance from our university officials before we make screening decisions. But, we did wonder if it would be HIPPA violation too
leslie-yes you must have been thru a wellness screening on campus to enter the fitness bldg
Plus with screening, it can be spread by asymptomatic people...
The state of Utah has an initiative called "A Mask for Every Utahn," with priority for receiving masks will go to workers who request masks and will soon be returning to work: https://coronavirus.utah.gov/mask/. I have sent the link to my staff to request a mask as we prepare to reopen.
I do not know if there are other states that are implementing a similar distribution plan.
we are collaborating with our student health services and athletic trainers IF necessary
in response to screening - this is pretty common at a lot of places right now, like some grocery stores, etc, I think it will become pretty common practice in many states
Our Director is working with other Student Affair departments on campus to see if there should be a mass order of masks/buffs for the departments. Also, bringing up to the University, should this be a freshman/student gift as they return to campus? Ordering masks or buffs with the University logo on them to mass distribute. We haven't heard back on this yet. It will depend on when and how we open.
Great point Doug!
how do state guidelines impact private universities versus public?
@Carey great idea!!!!
has anyone else (who is not revenue driven) think all or nothing??? no live training or classes until we get the clear to have "normal class and space capacities"
Is anyone considering switching equipment to allow for safer practices such as getting bench racks that have narrow distance pins so they don't need spotters?
Blocking off equipment
Has anyone created a risk grid for users? Something where points are created and if a user hits a certain number of points then you recommend they don't enter the facility? So going to the grocery store without a mask 1 point. Being in a group of 10+ in the last two weeks 1 point. Having a fever 3 points. If you hit three points we recommend you don't enter. Not sure if that would lead to discrimination concerns...wouldn't work in completely open states, but maybe in some instances.
limiting the capacity and hours (breaks for cleaning) and have a "dirty zone" for people to return dumbbells/weights to a central location for proper cleaning and set times. Check out items are not available.
How is everyone working with spacing and still keeping ADA requirements?
We have a multi purpose court that can be beat up and we will be moving machines onto that court
Anyone using cleaning and dirty area during GF classes?
We are planning on removing a lot of our plates and weight trees as well to eliminate multiple touch points and create some space in our fitness centre. We are also going to close every other piece of cardio for a week and then the next week we will close what was used and open the ones that were not used. Trying to even out the usage of our cardio equipment at the same time making sure we don't have a lot of machines to clean on a regular basis.
Any equipment we use in GF classes will be pre set and participants will leave it in place to be cleaned after class @CieCie
Space requirements: Originally 36 sq ft ended up too close for a class when exercise causes stronger breathing, we're going to look at 100 sq ft per person.
We are looking to create a reservation system for facilities
Along those lines: do we have a general body count per square foot of facility or weight room area that people are sticking to?
We are using IMleagues too. 45 minutes slots and 15 minute breaks.
We are planning on headcounts/max numbers - giving members sign up for a 45 min slot to workout
We are only allowing so many people in at a time and limit workout to 1 hour.
recommendations are 100sqft/person - but just tracking through our management system. We offer live counts on our webpage as well so folks can monitor it all
We have our student workers do a head count every 30 minutes before this happened so we will have some designated to just keep count
Ecofit will be releasing the Equipment Mix Tool calculator which will allow users to determine how much equipment can be made available on the floor based on current equipment, social distancing measures, and usage assumptions. The tool will go live on Thursday, May 7th: https://assets.myecofit.com/login
In addition, we conduct headcounts every half hour.
Activity areas are limited to one (1) person per 200 square feetNon-activity areas are limited to one (1) person per 100 square feet
Connect2 allows live counts if anyone uses that
how are you defining an "activity area"?
01:03:59Mary Catherine Martinez
Where do you need these counts displayed? Just admin/employee-facing or also more for customers?
We don’t currently do live counts, does anyone see risk management issues with live counts?
@Tom, where physical activity takes place.
We're moving forward with adding Density device to do room counts in the weight room and post them virtually
which feature on fusion are you using for that?
Al/Berkeley Rec Sports/ As an idea, we have the ability to separate weight rooms or fitness areas for specific programing. For instance, one weight room for open rec, one room for personal training, one for groupx, etc
We are also using Fusion for reservations.
Is this all going to be enforced by student team members?
We're also investigating Fusion time/equipment sign up
We are thinking of using our software called PerfectMind for scheduling fitness times and reservations.
Only thing I am hesitant about reserving spaces/equipment is are we just adding additional barriers to this re-socialization... I can think of at least 20-30 students who would reserve it all, all the time. Need to develop some guidelines and restrictions when creating that in Fusion/ImLeagues, etc .... something to think about
Scheduling students staff has been discussed doing it in teams
If you open before August (assuming students return in fall) - how are you going to staff your facility if Student Staff positions have been dissolved until Fall?
Fusion- court reservations, under facility
@Anna I had that question too!
^^^^ great question
Dean - agree - but also deal with those who say they'll only workout for 50 minutes but then stay much longer.
I have a question about our members who may be immunocompromised or our senior members who are at higher risk. Does anyone have a plan in place to accommodate the needs of these members. Maybe a separate timeline or guidelines while in the space?
Is there a cost to using Fusion?
Torre Meeks- UC Berkeley
There is a cost for fusion
yes, fusion is costly (but way worth it)
@Gwenda yes - it’s called Innosoft Fusion
01:09:15Mary Catherine Martinez
There is a link here to using Fusion for several of these scenarios :) https://info.innosoftfusion.com/covid19
We have been told to plan on three scenarios; Students return in August, Students return in October, and Students return for spring semester ’21. And under that we are planning under those scenarios with and with out student workers
Does anyone have an indoor climbing wall they need to manage and have thoughts on opening this area?
We will not be reopening our climbing wall.
If registering for a group fitness class through Fusion are you able to cancel if needed?
Patricia..yes you can
will keep rock wall closed. for us it is not an essential part of the facility.
depends on estimated number of students on campus (facility usage/demand) as well as willing student staff that are on campus (determining hours modifications for facilities)
01:11:31Mary Catherine Martinez
@Patricia - that can be enabled for a given program to allow self-cancellation.
We are keeping our bouldering cave closed, too.
Thanks on climbing feedback!
formats that the pro staff cant teach
@Patricia - you can also set how much time before the class start time you will allow them to cancel
off to another meeting, Be Well everyone!
Thanks for joining us Dean!
we paid our students through last Friday for not working. Only pay for actual work going forward.
Curious as to who is able to pay instructors this summer for virtual classes (for facilities not opening this summer)
we are paying our instructors for providing virtual classes
most of my GF staff is non student s well
@Elizabeth we are having that same problem!
UNC Charlotte has to make a pay justification to Student Employee but we are able to pay our instructors for virtual classes
we are issuing emergency pay through May 15th (end of spring semester)
I am able to pay students to teach virtual classes as well.
We are continuing as well
UC Berkeley we have more than 75% non students as instructors. We are currently paying instructors for virtual classes
@Elizabeth - and I have only student instructors if you want to talk about how we run that also
I would love any input on student vs. nonstudent instructor/trainer staffing :)
NAU is continuing to pay our fitness staff for filming content, hosting virtual classes, meetings still
could you also reach out to me with justification for non student group fitness instructors Lwoods4@gsu.edu
We definitely need non-students! As of May 11, we will only pay if they teach. Student positions end May 9.
I have a question on liability:
Is anyone requiring additional Waivers? or hiring outside cleaning crews?
Anna: Same! WE are only paying for classes
ULL was paying students during the semester (ends May 8th) and we hired on a few fitness instructors for the summer and they will be paid per their work
Great job Gia!
@nicholas, in our staff meeting today, we though we could add some additional verbage about cleanliness and risk to health, but not an entirely separate waivers... as for cleaning, we have to cut budget already so definitely not able to contract outside crew
If you scale back hours, you may create a peak time crunch. Combined with limiting capacity due to social distancing, could be problematic.
does anyone have any ideas for how to hire more of these support staff? due to the nature of the gym setting and the germs and risk they would be in what if you can't find students to hire moving forward....I worry about this. Curious if anyone else is or has thoughts/ideas outside of paying them more money
I have a very small fitness staff...2 non-student instructors and 2 students instructors. 1 student is an intern graduating next week and both of my non-student instructors are currently 'laid-off'. Students are not allowed to work at this time so all programming moving forward will fall on me. My only personal trainer is graduating next week as well.
ACE has a whole lecture
All of our classes are on Zoom
@Elizabeth - About 50% of my staff are non-students and we are able to justify continuing to pay them through offering virtual classes. We have a limited schedule that changes every 3 weeks in order to try to include as many instructors as possible
about music and the rules - I cant find the link real quick
Al/UC Berkeley. At each phase of opening (1,23) we have projected the need for more student staff to over see fitness areas(enforce physical distance) as well as cleaning between closing and re-opening. This includes combining operations student staff with fitness (floor) staff.
This is an awesome video from ACE on music
We have done Instagram LIVE for our workouts twice/week. It didn't like the even the disclaimers and shut us down multiple times. For our videos we are just using the music that is on the video editing site... it's not exciting but at least some sound. Those are just short videos on how to do the "workout of the week."
We will continue Zoom classes even when we go back live. These will cater to all students, but particularly our on-line students and students at regional campuses
will facility staff be considered in the count if facility capacity is limited?
Maybe another topic: Is anyone going to continue to run GF/PT courses in fall?
i hope so Cie Cie - but I also prepared my staff to change that to the spring as it is a possibility
yes! you can't do two
@ Brenna L: I think that is a good idea. We have talked about staggering career staff working in office spaces to limit risk and capacities
@Stephanne me too!
we have a university zoom account that each employee has a log-in for.
I ran into that issue,
^ we are brainstorming ways to incorporate more virtual training portions of GF/PT training just in case
Yes - you cannot schedule another meeting at the same time and be the host of both. But you can be on a zoom meeting while your instructor is doing the zoom you set up as the cohost
you have to pay for each additional host on your account if you need to be on another call at the same time
@Brenna I think it has to count staff as well, since total facility capacity is what is important!
01:24:04Mary Catherine Martinez
If you don't log out, Zoom will kick that session out when you log into another session/computer (and it happens to me a lot b/c I use Zoom on my desktop and laptop :) )
I would like to be added, please!
Can I be added to the page please?
The music license conversation is wrong. Synch rights and PUBLIC PERFORMANCE RIGHTS are NOT the same. Synch music license must be paid to synch with video. KRUActive is a virtual fitness platform that offers customized and branded channels for each campus rec center and offers SYNCH MUSIC to each campus rec channel for fitness videos.
I would also like to be added to the page
Thanks for another great meeting. Have to go!
Can I be added please? email@example.com
I would like to be added
We are exploring using Canvas for our prep courses
I requested to be added to the FB group. Thx!
I would like to be added please firstname.lastname@example.org
thanks for all the information!
KRUActive is currently on boarding several college campus rec centers for FREE! No onboarding costs and each campus gets their own channel to offer streaming, live streaming, and Video on Demand (VOD)
Can we talk more about prep courses is the future? I have to go. Thanks for a great meeting!
add email@example.com many thx
for zoom bombers, instructors can "lock' the class a few minutes after it starts
add to fitness directors page (firstname.lastname@example.org)
The other benefit is all videos are offered full HD and the channel is a REVENUE maker for each campus rec center with the Partner Program. You can reach me at email@example.com
Social media sites stream HD but download videos at a VERY poor resolution of 140p
I would like to be added firstname.lastname@example.org
01:28:38Mary Catherine Martinez
There is an integration with Zoom to enable a "live" on FB and/or YouTube. I can't remember all of the integrations, but it could help streamline where your instructors go and have the ability to still host on multiple "live" platforms.
Tough time now for all- many of you are SO fortunate to still be able to pay your instructors! I’ve lost my entire team of 40+ as of March 30 with no plans to bring them back until fall.
We have had copyright issues on YT w Zumba, Pound, and other musically inclined formats as we started things out but YT has a toyalty free music channel as well we can utilize!
@Gwenda I am so sorry :/ that is truly terrible.
have to head to another meeting-- thank you all so much!!
Thank you- it’s been really hard!
01:30:10Mary Catherine Martinez
Another topics for future: When will you start charging for services again
What's the name again
This is very helpful. Thank you
Thanks everyone for this!
Thanks! Let's do this again.
Same here, Gwenda. I have lost my team as well with no start date to have them back either. I feel your pain. :(
How can we get the recording of the meeting- I came in 30 min lates.