we are in a hiring freeze. all jobs (even student workers) require VP approval
Thomas Peters - Claflin University SC
Currently, we’re unable to hire any new student staff (GAs pending). As for Fall training, we
Also in a hiring freeze
but I am developing new employee training through connect2 and canvas
Current hiring freeze at University of Richmond
Same. Also frozen. I will likely have to lay-off any non-student employees also.
My name is Drew Ferderer. I am the Coordinator for The University of Iowa's Personal Training Program.
Currently, we’re unable to hire any new student staff (GAs pending). As for Fall training, we’re creating an online training portal as a back up in case we aren’t able to hold all-staff training in August.
Jennifer Cobarrubias (Stanford) - We are on a hiring freeze and can no longer even do interviews at this time for potential hires…
00:35:47Ashley Artist - Iowa State
We continued our yoga instructor training via webex. They are sending audition videos next week. And we will hire them “verbally” for Fall
all part time contracts ended March 31st, so no part time student staff, instructors or personal trainers
We did our job fair virtually. Each area created videos about their area and we’re doing Zoom interviews and hiring when we can
Taking advantage of this time to promote our frontline student staff (Fitness Assistants) into leadership roles (Fitness Supervisors)
Also doing video auditions for group fitness/PT and moving our prep courses to a virtual format as well
not hiring staff due to hiring freeze. keep current staff and instructors
UNC Charlotte has gone to a virtual hiring process as well but we will not be able to hire any new employees until the university offices reopen.
Group Fitness- 2 phase process - Wufoo form and video audition. Then, zoom interview and LIVE audition.
Claflin University just open a Wellness Center for the first time in school history in Nov 2019. CU never had a Wellness Center ever. So I am a one person staff. I can only hire work study Only.
While we could hire student staff, our training has been the part that has been on hold a bit because we anticipate changes *if on-campus* in protocols and procedures based on COVID-19.
Annalisa- Springfield College. We are currently training our new Fitness and Wellness GA through zoom meetings and scenario based trainings where we take sections of our GA manual and run her through a scenario where certain sections of the manual apply. For examples how to do payroll, going through and checking inventory, how to set up marketing materials, etc.
can't do auditions virtually, so we are waiting to audition/interview prep course students until our hiring freeze is up, most likely fall
on a hiring freeze and for gx auditions we are having them do a 30 minute video based on a basic GX formats and we are explaining the process to them
I'm looking for a GA, but once this happened I reached out to a former group fitness instructor, who graduated and still lives in the area, to see if she is interested in attending grad school and being the GA. She is interested and will need very little training since she already worked in our program for four years. I usually prefer to recruit a student from another institution who will bring in new ideas, but in this case our former undergrad is already here (and will do a great job!) and this will make a re-opening much easier.
At Montana State, we are using WebEx to interview and hire for next year’s GX Instructor Trainee cohort.
Hello Everyone - we took all positions off line for the time being.
our employee services is not wanting to do the onboarding with documentation verification because it requires in person meeting
We are currently working through our reopening procedures for when the time comes. much of our fall training will focus on social distancing measures and the “new normal”.
Onboarding of trainer and instructors could be delayed for us depending on when our prep course students can sit for their ACE exams. We have also discussed can we let them begin to teach and train without their certification until they are able to schedule their ACE exam (anticipating this is later in the fall).
is anyone investigating class spot reservations for the fall to limit numbers and require participants to pre-register? if so, what software are you using?
We plan to do any employee training/onboarding using Zoom and sharing training documents a shared group via sharepoint to upload documents, or possibly use Canvas.
CSI-Spectrum Group Ex module
we use fusion for class reservations and check-in
I’ve heard ACE is planning to do at home proctored exams
We’re planning on focusing a lot of our GFI training in the fall on skill/technique practice, because it may have been 5-6 since our instructors have taught, so that’s our biggest concern for those returning folks, is decreased skill levels
I am curious to know if anyone else has some equivalent for non certified trainers? I let my students who complete the ACE PT prep course train at a different rate. Does anyone else have a similar check to hire non certified trainers?
we are having a great response to our online classes right now so we will continue after we are back in action and may use it only in the worse case scenario
We’ve discussed this morning to continue using zoom for live classes and also offering in person as the facility opens up again and we are able to…this might relieve some of the need to add more classes
We give our staff some time to get their cert if they have gone through our mentorship and audition. I usually give them one semester for time to study, saving up for exam, etc. I'm hoping they can still get it by the end of the fall semester or at least have the online content completed
If we are able to move back to face to face classes, how will you continue with the virtual platforms and classes that many of our now doing? Will you charge?
We are talking about how we can continue to the live/virtual platform to supplement a lack of in-person classes due to limited instructors/participants per class
we allow exercise science students teach and personal trainer under me once they pass a few classes in the program at a lower rate
Same with TEss, we give our instructors 6 months to get their certification. So they'll be able to start teaching. I had 6 weeks of group x training in person before the lockdown, starting tomorrow, I'm finishing the remainder of the program virtually, so we'll see how that goes.
A major concern for us for our big kick off event is sponsors. I know this has been concern for many events upcoming (NoCRSA, Region II)
We are worried about our Fall Welcome events as well. We've been told to start planning UREC Fest for Fall, but how do we do that, not knowing what guidelines will be?
A group of campus partners that typically contribute to our" Month of Welcome" activities are starting to meet every other week to discuss what those programs may look like now. Partners so far at the meeting are Union, Housing, Campus Rec, & Orientation
Is anyone looking at or have attempted to checkout equipment (TRX straps, kettlebells, dumbbells, etc.) so members can do workouts at home? Not sure if this has been discussed in a different roundtable.
How are people going to try and engage incoming first year students that don't get the change to visit this summer?
sorry had to run daughter to potty
we our checking out equipment to those who are still on campus
our university just decided today that all orientations will be virtual. so less exposure for incoming students to our Dept
@Catie Gibson - at LSU we aren't checking out equipment, concerns surrounding non-essential personnel on campus and then equipment being damaged, stolen and not ready for the reopening of the facility
Biggest challenge: over marketing
Our campus is shut down so we are unfortunately not allowed to invite anyone to camps to check equipment out to them :(
Using our opt in email has been very helpful!
Giving people the option to opt in received notifications has worked the best
our students are starting to check out of the virtual word. lower engagement. swamped with classes. feeling more removed.
once our stay at home order is lifted we are in prelim discussions to see the feasibility of this.
We are splitting it up- Monday-WOD, Tuesday-Comp Sports, Wednesday-Outdoor, Thursday-Comp Sports, Friday-Fitness.
we notice that we get more engagement on our marketing when our posts are people and not advertisements. trying to make our marketing look more like it used to than a newsletter
Stanford - We are putting in marketing requests to get templates made so we can just fill in the blank when it is time to market a program when we are allowed to go back. We have a lot of full time staff helping make videos and supply content for marketing so they are not on their own because there is so much falling on the marketing team right now.
I got a lot out of the Marketing round table too that was very helpful
Stanford - We also have a newsletter that is going out and this link is to our virtual recreation site we have other areas on campus that are rerouting everyone to our site https://rec.stanford.edu/virtual-recreation-wellness/
we also have a united website for all of student life promoting what we are all doing around campus
I work in both Marketing & Fitness and the largest barrier that I’ve come across is accountability/communication from student employees. The employees who were consistently efficient before are still doing their jobs, but it has become practically impossible to contact the others who aren’t doing their duties when needed.
Just got an email: ACE is running 50% off all programs and CEC’sfor NIRSA organizations until April 22
what’s is the name of that facebook page? I cant seem to find it
Daniel, we can send you an invite!
Here is the virtual events landing page: https://studentaffairs.uncc.edu/virtual-overview
Collegiate Fitness Directors Page - yes we can send an invite
Groups have requested to have private pre-recorded classes
my student coined “swole”-cial distancing!
I'm getting a nutrition intern that will be creating videos for our online content. I'll also be presenting to our Kinesiology 200 class next week to talk about career opportunities.
is anyone experiencing other departments on campus (housing, counseling, etc.) pushing out fitness content and livestreams that are marketed in an almost competitive way?
Can you put the powerpoint back on screen share?
I’m about 50/50 working/not as well
CieCie, how did you set up doing a virtual CEU session?
To engage with staff members, I am sending emails to check in and inviting them to weekly Zoom meetings. Staff are no longer being paid, I just want to stay connected with them and support them.
Campus Rec has started a "campus rec outreach contact log" and each program area contacts their employees once a week for wellness checks and/or paid opportunity updates.
I'm having weekly meetings with Personal Trainers and again with GX instructors. Trainers are presenting workshops to the group. Also getting together for Round robin workouts. Our staff will be paid through graduation.
For virtual programming, would love to know what everyone is doing. If you have time, I would love it if you filled out this brief survey: https://docs.google.com/forms/d/e/1FAIpQLSf7-7X599ZoHuWoILU4AOcotNRxo8kc2HAdk3W-kIWY-3IGJw/viewform?usp=sf_link
We are creating a staff engagement program. Each day focusing again on a component of wellness. IE. on the physical day we do a fitness challenge and encouraging staff to take any fo the weekly virtual classes, Tuesday is Mental/Emotional health we offer tips and suggestions to free yoga, Wednesday is our university spirit day, Thursdays our personal development day and will offer courses to develop skillls... Fridays will be our social dimension and we will host a virtual coffee break, game night, etc
I think we won’t be able to “abandon” virtual fitness. I think we will plan to continue, just limited
For those of you with Les Mills - do you charge students?
we will def be keeping what we have done - we have a lot of online students and we have seen them joining in
I think you have to do both! I was discussing with my supervisor that we can reach so many of our off campus students since we are still a large commuter populations. And yes pricing is the big question!
I think we will also continue it in a limited capacity at UPenn
I'm excited about developing personal training in a virtual space. Still working out the particulars.
We have Les Mills and we do charge (not currently for Virtual GX) for GX typically
Having a virtual PT and GFI Course option throughout the regular semester. In a given semester If PT is in person, GFI is virtual
We are offering virtual training and hope to continue to offer it in the future.
Working with instructors to figure out continues and progressive programming. Not just your occasional GF class you chime in to.
I’m figuring out a way to WebEx live classes even when we get back in. I’m concerned folks will be weary to enter public spaces even when they reopen.
For the group fit what abut issues with music copyrights?
Those experiencing large numbers or growth with your GFI class attendance, are they free?
What are people's thoughts on charging for these virtual classes? Currently we are not charging but these are not from a professional platform like Les Mills.
Music info from Youtube: https://www.youtube.com/watch?v=qe17meaudTI&list=RDCMUCkRfArvrzheW2E7b6SVT7vQ&start_radio=1&t=1
Karen, some details about music and copyrights were spoken to a lot in our last two zoom roundtables!
There are a lot of questions about the optimal long term virtual fitness delivery platform for both streaming and On Demand videos. KRUActive www.kruactive.com offers a customized and branded channel for each rec center and campus for students to access videos without the limitations of social media and zoom platforms. If you have any questions please contact me at email@example.com and I am happy to answer any questions about any virtual fitness platform including KRUActive. The most important aspect is keeping the in person studio Group Exercise experience with the virtual classes!! Student engagement is key! On the KRUActive App they simply login to their campus channel.
Are there any fears that students will not return back to the group environment, but continue the virtual home experience if we are off too long?
Is KRU available to Canadian schools?
I sat in on a webinar with Shannon Fable last week, she said people will come back for the community and connection
Any change is risk management? Disclaimers, waivers, etc
I agree people will come back for community and connection. After my Zoom classes each week, I ask the participants to unmute themselves and turn on their video so we can chat. Many do and everyone is so happy to "see" each other for a few minutes.
Me too! lol
I think there will be a new appreciation for the rec center! :)
I agree Tori
KRUActive has a payment gateway for any rec centers wanting to charge for virtual fitness now or once classes resume. To learn how to have a customized channel on KRUActive for your students please contact me at firstname.lastname@example.org.
Questions about liability - virtual training when we cannot see or monitor our participants?
KRUActive also has video synch music to offer for students to use in their fitness videos
Recorded webinar with Shannon Fable.https://zenplanner-1.wistia.com/medias/202vhjiy6e
There are a few other webinars--its with CSI/Club Automation/Group Ex Pro
Is there a platform that everyone is planning on using to develop these online/virtual trainings for their staff?
Has anyone thought about working with a company to package at home equipment?
For online training I recommend using your universities platforms
so far in Canada, we do not have a virtual mode. They have extended expiries 90 days
We use Canvas to post modules and quizzes, videos, lectures
We use Microsoft Teams
connect2 and canvas
Valdosta State has been using the university’s online class system (Blackboard) to create trainings
American Red Cross is granting 90-day extensions to all CPRO and Lifeguard Certifications as those classes cannot be run while also maintaining social distance, you just have to file for the extension
Microsoft Teams and Zoom
We recorded over PowerPoint and uploaded the YouTube video to google forms.
I am curious about fitness certifications and expiry - many conferences will not be held this year at which many of us get our CEC's. The virtual CEC platform is going to be in high demand.
I have the Red Cross info down pat - feel free to reach out to me with questions if your rep is busy! email@example.com
I have tried, but there is such a shortage right now and I've had no luck. (Canada)
Did anyone have any scheduled workshops that were cancelled/postponed? Or is anyone planning to partner for any virtual workshops with organizations?
We did a poll for small equipment within our private GFI facebook group and a lot of our participants have items at home. This is going to help us in what we continue to offer moving forward.
I have a 6pm call to jump on so thank you everyone for the emails as I am happy to help and give a long term solution for providing On Demand recorded and streaming fitness workouts for your students. Please email me at firstname.lastname@example.org. Thank you Cheyanne and Anna for hosting this GREAT roundtable. Good night everyone!! Stay safe and Stay strong!!
PerformBetter still had small dumbbells in stock last week! FYI
Direct Fitness Solutions had small dumbbells last week as well.
Thanks to everyone!
Great job! Thank you from Canada!!
Thank You so much! Nice to see everybody.
For more information, please contact Erin O’Sullivan, Director of Advocacy & Strategic Partnerships.