Good morning everyone…great to see all of you virtually
Good morning friends!
Good morning from 77 degree Florida :)
00:34:43Dr. Shane Tatum
Good Morning From North Dakota! UND
Good morning everyone!
Good Morning from SDSTATE in Brookings, SD!
survey completed. very quick
00:35:14joy Polkabla Byers
Good Morning! Happy Wednesday!
Good morning! It’s a quick survey. Thanks for sending it out.
HI everyone! from Wingate U in NC
Hey, sports fans!
I feel like i am at the National Conference! SO good to see y'all! :)
00:35:48joy Polkabla Byers
Good morning everyone! Hope you're doing well!
Hello all NIRSA friends!
Good morning from Charleston Southern University (Charleston, SC)
Good Morning Everyone! Miss you all!
Morning everyone. So great to see everyone!
Good morning NIRSA Fam!
Good morning! So nice to see so many NIRSA friends.
Good morning from Dixie State University.
Good morning all from George Mason University!
Meeting my team where they are at has a whole new meaning...learning to adapt to leading from a distance!
For those looking to connect and chat further - no agenda, just NIRSA fam - we've added two "NIRSA Coffee Hours" - 4/10 and 4/17 - see the Ideas in Motion page for more info
The two NIRSA Coffee Hours look fantastic! Thanks for organizing those two events.
00:38:48Dr. Shane Tatum
Hello from Troy University in Troy, Alabama
We are not getting a whole lot of direction from admin at this point. My staff meets at least twice each week via zoom. Also a lot of document sharing
UF Student Senate Zoom photo bombed last night. Porn, threats, etc.
Good Morning all from LSU
Yikes David Bowles…trolls everywhere…
We have been talking about developing a "recovery plan" at George Mason so we can plan for what things will look like when we re-open. Lots of challenges with this process of getting back up to speed after being away for a minimum of about 3 months but could be longer . . . Any thoughts for planning purposes would be appreciated.
Good morning from chilly N. Wisconsin at UW-Superior :) I'd love to hear more about recovery for buildings too! Both Rec/Athletic and Arena (hockey/dry floor) buildings are in conversation. We just mentioned it in a Facilities Meeting yesterday... Thank you for sharing!
Hi David.We have been asking the same questions. We are so dependent on student staff and almost all have moved off campus. We are hoping for a 2 week notice. My staff and I are looking at what re opening looks like....different scenarios.
00:42:46joy Polkabla Byers
Thanks David, just about to ask that question.. how many days do you think you will need to reopen? Are you having an third party company come and deep clean or sanitize before reopening.
At TCNJ we are having all our rec and athletic facilities sanitized by a third party before reopenning
Yes, those are the types of questions we are asking right now also related to the "recovery plan" so would love to hear all the thoughts. We will be involving our staff in the questions and answers also since they have familiarity and expertise in their areas. Help from our colleagues would be awesome and would be willing to share with anyone who wants to contribute. My email is firstname.lastname@example.org .
I wonder if a "Recovery Plan" shared document would be useful
Thanks Stacy! Very emotional to think about.
Yes Google Drive for Recovery plan would be nice to share
Recovery plan document would be great
We received a message from our President this morning promising full time employees will receive pay and benefits through the end of the semester. After, he stated that there will be cuts across all areas as the University will likely need to cut 20-30% of the overall operating budget. Thoughts on preparing for the potential of reduction in full time staff? And, thoughts on new revenue generating ideas now and when we open? Also, very curious on “recovery plan”.
Thank you, Stacey!
can we add the recovery plan on the google doc already created by Alex?
00:47:27joy Polkabla Byers
Is the cleaning pricing different if you had confirmed cases and how far in advance are you scheduling this cleaning at this time.
Have any of the campuses started to discuss furloughing staff. We are expecting information before the end of the week.
the ice arena scenario is realistic. when I was director at BGSU we were a make shift morgue site
Xavier University is being set up as well as an Alternative Transition Site, just as Stacey described except this will be in our residence halls as needed.
Can address cleaning......
Speaking of cycles, or levels, here, is a great article on Medium about the different stages of working from home. It discusses asynchronous communication, decreasing frivolous meetings, etc. https://medium.com/swlh/the-five-levels-of-remote-work-and-why-youre-probably-at-level-2-ccaf05a25b9c
Creighton has been called to be a quarantine site for the State of Nebraska. My entire division is currently packing up student dorm rooms in preparation for this. Our rec, and the student union have been stood up as storage areas for student belongings until we can get them shipped off to their owners.
William & Mary President is doing all she can to save all jobs. We are closed for the semester, and the state of VA is under stay at home until June 10.
We would live to see and contribute to a shared doc for recovery plan at University of Louisiana at Lafayette. Budget planning is not being discussed yet here.
We are also awaiting word as to whether we will be an alternate medical facility so would love to exchange thoughts with those who are doing it in the event that we are called upon to do it. We should find out any day this week.
We are predicting a 20% budget reduction as well.
Our University Budget/CFO has been very conservative to be able to pay all FTE and Grad Coordinators, so we cannot pay part time or student staff so they can be paid and benefits still be available. Also project housing/dining partial credits/refunds…but he is also plannign for potential partial student fee credit/refund (could be a mandate from the state), which could impact our total budget allocation for FY21. So our team needs to reevaluate FY21 revenue and expenditures, as well as the hiring freeze impact.
We started going through the same budget exercises that we had to go through back in 2008 when the economy tanked.
We are not planning on a deep clean when we reopen. We have done normal cleaning, and our custodians are able to get to projects they normally can't do doing the year. But this article is why we don't think a special clean is necessary: https://www.nih.gov/news-events/news-releases/new-coronavirus-stable-hours-surfaces
Something we are moving in to is this is a marathon not a sprint anymore. We started as a sprint and now we need to settle into a marathon.
We are paying staff and can address
Creighton (private, 4y), will very likely be reducing staff. I've been asked to justify some of my professional staff through this period. There have been a number of HR policies that have been passed in the last week.
We laid off all part-time staff and only work study are paid at UMass Lowell
Only students being paid are FWS. Also many of our full time custodians are being paid with no work to do at home, since our facilities are closed.
at LSU we have a unique solution on fees
Xavier received a communication this morning from our President as well. We are seeing huge budget ramifications as everyone is. 7 million in room and board refunds. Currently our staff is on target to be paid through the end of the semester. We are also paying our student workers our through the remainder of the semester. Our senior leadership has committed to a 5% pay cut, hiring freezes, as well as no merit increases, or structural adjustments.
Im glad to explain
MSU Denver is not refunding students (they each paid $36.80/semester) as we are still offering services/programs remotely
Florida Southern College ( 4 year private). They promised us to get paid until end of April (All hourly, part time and salary employees). Most staff are getting paid from home but can't work from home!
At St. Ambrose University (small, private 4 year institution in Iowa), we learned last week that furloughs were coming "over the course of the next 3 weeks so not sure what that means personally or for my department but currently faculty/staff being paid.. Not allowed to pay any undergrad staff at this time and haven't since mid-March.
If everyone could put what university your representing in each of these chats it may be helpful
Wingate U. sm private school. Have not heard from admin on future for staff. However it would not surprise me if we have to take pay cuts.
We are not able to pay the student staff that are not on federal work study. The federal work study students are getting the remainder of what they were awarded for the semester in 3 equal payments. University of Central Arkansas.
@Alicia may i ask why they can't work from home?
Quinnipiac (private, 4Y, CT) has reduced FT salaries 3-5% based on amount you make. All rec facilities are closed. Still exploring if work study students will get paid, some on-campus jobs are allowing students to work remotely. We only have GA’s working now
00:53:52joy Polkabla Byers
Youngstown State University
At the University of Windsor - we are entirely ancillary fee based. The university will be offering intercession and summer session online - so there will be no access to our facility - so we will not be collecting any fees. So at this point I am unsure of what our rec budget will be. There is a hiring freeze. We are allowed to payout current part time employees, but unknown is the impact to full time.
At Iowa State, our Admin made the decision not to provide a refund to our students for their fees. The Admin saw the work we are doing a vital and beneficial and thus felt they did not need to refund. We’ll see how long that last 😁
@ Stefani. They said that some staff can't work from home (custodians, facilities) so they have asked everyone not to work from home unless they are essential jobs/business.
Good article from Inside Higher Ed on a recent survey of university presidents and future impact: https://www.insidehighered.com/news/survey/college-presidents-fear-financial-and-human-toll-coronavirus-their-campuses
We need to communicate the importance of our profession in this new virtual reality.
To be fiscal I think we really have to look at our multiple 3rd party softwares that although may not be as robust could be done via platforms the university has licenses for (Microsoft Teams, Webex, Campus Labs/Collegiate Link, Blackboard, etc.). We use pay for softwares like Fusion, Connect2, SubitUp, etc.
Iowa State is still providing opportunities for student employee to earn hours via an on-line course concept. Some students are also earning hours via based on special projects they are doing.
Here is UMB refund https://files.constantcontact.com/504da196201/fceacee0-1b00-4993-87d2-39cdd3bcbad6.pdf
I think that's a great solution Laurie. I'd be curious to see the final messaging when you do go live with it.
00:59:03joy Polkabla Byers
Are you giving refunds to faculty and staff or just extending memberships when you open again?
University of Cincinnati is in the process of refunding all fees with the exception of tuition effective March 25.
University of Georgia refunded April and May to faculty and staff memberships and all outside memberships.
We are asking all employee members if they’d consider extensions/credits. Also stopping payroll deduction. Only refunding specific requests.
CSU Chico (State university) refunded a portion of F/S memberships and lockers.
joy, we are offering refunds or freezes, its the members choice. So far, we've refunded around $40K
01:00:32joy Polkabla Byers
Ole Miss is extending fac/staff/community memberships and granting refunds upon request.
I am jumping off for another meeting but Connie Benson from our staff is remaining on and is calling in. Please email me at email@example.com if you wish to contribute to efforts toward a "recovery plan"
We are using MS Teams and Stream. Our rec centre management system is activenet and processing refunds on programs that have not started and credits for the 3 weeks remaining of our winter programs.
Thanks David Gaskins - we
At Utah State, we are going to use this time to create larger scale online offerings that we can continue to offer after COVID-19 ends and then request to implement an online course student fee. This would expand our student fees we receive and serve the entire USU population.
Iowa State is pushing for freezing or extend accounts for non-student members and minimizing actual refunds.
Be thinking about your changes to your leadership - that's the next topic.
Thanks David Gaskins - we'll add "recovery plans" to the list for a future roundtable
Members we are extending memberships the duration of the closure, We do not use PAP or payroll deduction. All memberships paid in full.
We have frozen memberships and stopped payroll deduction. Restart the clock when retruning. Processing cancellations and refund a prorated amount.
hi all - Arizona is not refunding tuition or fees.... at this time. I also suggest that you all ask to be a part of any university financial committee that is formed. as an auxiliary, we felt that was very important for us to push for. we are at that table.
Creighton has asked me to hold off on doing anything with memberships due to the domino effect it will have on other services such as parking.
UNH has stopped payroll deduction for faculty/staff until we reopen the rec center
Rowan University - Very interesting after this if more online classes impacts the lack of student fees, now that some students may gravitate to online classes now they are piloting it because they have to. Also now students and parents may have financial implications now…would they enroll in community colleges or trade schools impacting possible enrollment
Great points Deb
UTRGV has frozen F/S payroll deduction, as well as auto charges for community memberships. By the end of the week we should have information on refunds.
Greg, such a good point. With all the changes in terms of commitments, we too are tracking data. Many of us are being asked to spend 1/2 of our time supporting Enrollment Management and their needs. We have heard concern from parents who were from far away that they are concerned about having their students return. One parent stated that they will not have their student that far from home ever again. Something we are all going to feel.
Though refunding we will provide online services and online classes. Includes rec and all SA programs that can be transisitioned.
Fort Lewis College is refunding around 40% of the mandatory fee in housing, meals, and parking for spring 2020. At this point we are looking into refunds of mandatory fees in Student Govt and Rec Services. Our department is currently doing budget exercises of refunds and decreases in mandatory fees for Spring and Summer 2020. We are planning budget decreases of 1%, 5%, 10% and 15% for FY 20-21.
How are you ramping up the retention efforts?
Or, students and parents might feel it's safer to work from home.
Rowan University - how do we show the value of the social connections in person, having answers in person, building community, growth & impact of the traditional environment for in person learners and commuters.
We are doing personal outreach to students checking in on them.
What has anyone heard of universities receiving money through the new stimulus bill?
Some feedback from parents is their student is not liking the online format. There was a good quote from SNHU President yesterday about how most students/families want the full experience of campus, not just the online courses. I was surprised to see him say this since he has built such a large online institution.
Rowan - This is a great time to use the virtual out of the classroom experiences can “touch” the lives of those that stereotypically do not use our services (commuters, non-traditional, etc.)…so yes…what can we learn from this and keep.
Leslie, that's what we are planning to do as well
Here at UNI, we do not receive mand rec fee for continuing ed and distance learning. I am nervous that as we perfect on line learning we will get questions related to why pay a rec fee if doing on line only even though we may live in town or on campus.
01:07:03Debbie Marinoff Shupe
Major concern at McMaster (Canadian U) that our international enrollment will be decimated. meaning even more revenue loss than pure enrollment decreases as we expect more local enrollment increases.
Pam - we have that in place at UMB. Where Rec gets part of that already
The two part fee is a strong conversation at UTRGV at the moment. My AVP is aligning with this, and working on upper administration.
Our students that are online do not pay a fee at UCA.
Wake Forest has launched a fund raising campaign -- WF Crisis Response Fund -- to assist students and employees
good point Pam. yes, but not sure what
who are impacted the financial crisis.https://crowdfund.wfu.edu/campaigns/answering-the-call-of-pro-humanitate
Some families are waiving their refunds so that they can be donated to the WF Crisis Response Fund
maybe the emphasis on mental health
Princeton is "open" too!
Yes, ISU will most likely continue providing virtual options once we return to regular status. Especially, the on-line learning for our student employees.
Oakland is “open” too
West Florida is mirroring the open message David Bowles is talking about
UC Davis is "open" too. We are also messaging that Campus Recreation is "open" our facilities are closed.
Xavier University is still Open as well. We have been extremely intentional in that messaging. All services are available remotely. Even though we just opened our brand new facility in January, we have not implemented our student fee. Rec has never received any fee based funding in the past. FY21 would have been the beginning.
Same for UMB. We are open as a insitituion but only essential 1 employees can report. Facilities closed. All stay at home in effect except the essential. Those are on reduced schedules. Mostly reserach labs are working to maintain vital research
UNI just announced yesterday that Mand Rec fee is being refunded at 43.2% of the Spring Semester.
Rowan - David....What is the impact of pass/fail with admission to graduate schools/medical schools/etc.?
York University (Ontario, Canada) is "open" however, like many other institutions here, buildings are closed. We have moved everything to online including counselling, Accessibility services, financial aid, etc. We have just launched a comprehensive 21 fitness class schedule online and will be rolling this out for the forseable future. Looking to how this can be monetized come September as we are forecasting that our institution will be closed until early July
Pam, you are so correct. Our students are voicing concerns around being overwhelmed, overloaded and that their home environment is not condusive to learning
I’m selling my toddler to raise funds for the university :)
TCNJ is giving student the option to take their spring classes pass/fail based on the grade they get
Is anyone having trouble hiring GAs for IM/Sport clubs? Applications are very slow and the numbers unusually low
Students are missing community and I believe they will come back
Deirdre Reichi yes-we are having challenges
I agree with you Laurie!
My n=2 study is showing: My two teenage boys are reporting that they still want the full college experience 16 and 13!
ha at this point that option would work :)
Rowan - one of our Asst. VP for Student Success is leaving…I am curious with our hiring freeze if they choose to not re-hire a crucial part of testing/tutoring/first year seminar/etc. Hoping we re-hire, but they may ask an admin to take it on and just add 20% (random guess) salary to take on role.
I think what Deb is saying is so true - and there are some up sides to our being able to 'just let people' go and seeing them be creative
In my conversations with the students, they miss being on campus and are not necessarily liking the online learning. They are looking forward to returning.
In light of current CDC guidelines and how we move out of this COVID situation in the near future, are there thoughts on what the immediate future of Intramural Sports looks like, in regards to close contact sports (Basketball, Volleyball, flag football).
great conversations all! thank you - much needed! I’m off to another meeting. blessings to all of you and please stay safe!
Great to see you Troy - glad you could join
We are mostly a commuter school here at CSUB and we know that some of our students don't have a supportive or even safe home. So we know having a campus to come to is still important.
Our students are not liking the online learning and want to get back as well. They are also feeling overwhelmed with the amount of emails and communication they are getting, specifically from the academic side
We are using MS Teams as well for department meetings, virtual fitness classes, student staff meetings, etc. I am trying to lead in the same manner, empowering my staff to get through the daily challenges but stay focused on our strategic plan and our purpose for being on campus.
01:18:18Dr. Shane Tatum
Thanks this is informative about what others are doing.
A college shared this with me and it really resonated as we navigate all of this.
More than ever has higher admin realized the role that recreation plays on campus and creating engagement. I just wish I was more versed on the virtual platforms and having knowledge of the options.
Off to another meeting. Stay safe everyone. Thanks to NIRSA for putting these amazing roundtable conversations together. Information sharing in this format is incredibly valuable!
At Viterbo University (small, private), we are going to offer virtual coffee breaks once per week for our student pro staff
Rowan - We’ve gotten some feedback that parents and students are very unhappy that some faculty are not doing any virtual community stuff like zoom/cisco Webex, and only sending out assignments with no interaction on blackboard. They are frustrated (maybe due to faculty not willing to learn video/technology). But for them it could be very foreign.
This week, I asked the team to think about how their responsibilities would be covered if they got sick. After spending time with all the hospital leaders, I started to think through what would happen if half the staff got sick, etc.
That's a great point, Stacey!
What about Boomers like Jordan and me. We're getting it done.
David….I’ll send you my 8 yr old with tons of work and zoom calls, my 5 yr old kindergartner with tons of work and zoom calls, and my babyzilla 17 mo old that is making me gray or balding...
Brandon Busteed was on our campus in Feb. "Ten Predicitions for the very near future of higher education" Thought provoking esp given our current circumstances
I think Bowles and Jordan should start Tik-tok accounts.
I second Josh's motion
Senior members copy me when corresponding on tasks, and their staff does the same.
if you want an excuse to learn about twitch, Scott Flickenger from Cornell is hosting a quarantine quiz tonight on twitch.
MS teams is life
Can you share the BINGO concept with us?
This has been a test for how we communicate with each other. We are used to quick chats and non verbals. We find how we communicate with each other. We took for granted discussion and sharing of ideas together and how much we play off of each other. That’s been challenged among our staff.
I had to tell my team after the first week on a Friday night to stop texting and enjoy the weekend.
Quarantine Quiz Show - https://www.facebook.com/events/3013892628676894/. Over 276 rec admin did a pilot run Monday to figure out what to tweak
I misunderstood the "working from home with parents" to be senior adults...woops!
I tell our team not to let perfect get in the way of progress. That we will lead from a point of grace. Assume everyone is doing there very best.
@Stefani - too funny!
Thanks for the conversation time to move to another meeting. Blessings to you all from the University of North Dakota (Grand Forks). You are all appreciated.
good advice Laurie!
Alex - time for a quick comment?
Princeton- this has come up here at our University already because it is what was done in 2009.
Facebook started the plan for a full WFH plan in late February and has been now fully closed our campus a month ago today.
I think if we can try the positive psychology… what can our staff learn and grow from this personally and professionally and also add value to students through virtual platforms. We can also empathize with our student staff that are being robbed of experiences, especially graduating seniors. In my position I will do everything I can to protect our full time staff to retain their jobs by showing our value not just in campus rec, but in health & well-being and sports integration to impact recruitment, retention, and success at and after college (career readiness)
That's great Laurie, will use that quote at my pro team meeting today.
not at UAB but that was just finished at WVU before I left.
David Bowels - we went to school together- you are not old enough to retire!!
Thanks for your comments Kevin!
Thanks Laurie. Fire up Chips :)
Love how NIRSA is more than just a gym/rec too and how colleges can model that....
Thanks, Kevin and agree!
@Laura Yes please firstname.lastname@example.org
At Xavier University, we are trying to figure out how we track engagement with these online programs. Any suggestions would be appreciated.
Yes Laura please share @email@example.com
Students can find their authentic self!
Great job today, Alex!!
@Laura. Please share firstname.lastname@example.org
Our President a the University of has developed a working group to create engagement for the employees of the university. They have called upon campus rec to provide the input and engagement on health and wellness.
Via real social connections/community
UCA was doing retiring incentives this last Fall to try and help with some budget cuts that we already were doing before COVID-19. Out of the 100 or so that were eligible for it about 45% took advantage of it. David I am sure we will all miss you.
01:30:44joy Polkabla Byers
Are there other schools that have a unified approach to helping employees stay engaged?
Thanks Alex/Pam and all.
Please keep hosting these, these are great!
Leslie, we are using the app we use for group fitness classes to connect students to our virtual links for programs. They have to check into the class to get the link and that helps track numbers.
@Laura email@example.com please!
Great job Alex/Pam - thanks.
please keep these! So encouraging!
These are great! Please keep these roundtables coming. :)
Rob - what app do you use?
Feeling for all the graduates who are trying to get jobs in the field. Are people being pressured to close searches?
Thanks Pam and Alex. Be safe and healthy all.
Thank you all...Humans of NIRSA are the BEST!
Thank you, great conversation!
We use Atleto. It is a newer app but workign with us a lot with getting the virtual thing going
Thank you everyone :) Have a great Wednesday.
01:32:07joy Polkabla Byers
Well worth the time.. so nice to seeing friendly faces... my children and hubby are not as friendly these days!!
Thank you!! NIRSA is the best!
Thanks Alex, appreciate your words of wisdom. We miss you here in Oregon.
have an amazing day all - i have another meeting to go to
Stay Healthy Everyone!
A private school directors meetig would be valuable
Sorry @Joy I feel ya
our roles are in breadth not depth so keep general
Well worth this time. I like the broad based conversations.
yes private school directors meeting would be great :)
Tremendous value and great to connect... thank you!!!
Thanks everyone and stay safe!!
Thank you all and everyone go take a moving break!