Chat Transcript
Tim Huchton
Hello everyone!
Crystal Durham
hello from NAU!
Richelle Williams
Richelle from WWU- 65 degrees and SUNNY!!
Jennifer Cooper
Hello Everyone!
Arvin Varma
Hello
Nick White
Hello from Missouri S&T!
Sarah Cave
Hi from Robert Morris University!
nick pangio
hello from Ohio State!
Art Cabrera
Greeting from UTRGV
Junior Armooh
Hello from WVU!
Devon Poulos
Hello from Florida!
Kelsey Winkler
Hello from Boise State
Jordan Garcia
Hello from CSUF!
Julie Tew
hello from NC
Tricia Bush
Hello from Northern Michigan :)
Ethan Cobb
Hello from Arizona State!
Jake Rowland
Cheers from Northwestern
Christopher Ballard
Hello from Bowling Green State University
Marissa Engel
Hello From Cal Poly Pomona!
Jerrell Kelly
Good afternoon from WKU in Bowling Green, KY
Erin Tinker
Hello from University of Arizona!
Justin Atkinson
Hello from Western University in London, Ontario, Canada!
Domonique Sak
coming at you live from Youngstown State University. go Penguins!
Colton Scott
Hi from Illinois!
Amera Holliday
Hello from Texas Southern University
Margie Rodgers
Hi from University of Colorado Boulder!
Amanda Bray
Hello from Utah State!
Rochelle Welch
Hi from University of Toronto Scarborough!
Jessica Allen
Hi Texas Southern University Tiger Camp- Jessica Allen Camp Coordinator!
Debbie Miles-Dutton
Hi from University of CA, Santa Barbara
Kathryn Hutchings - Santa Clara University
Hey from Santa Clara University
Quang Do
Hi from University of California, San Diego!
Crystal Durham - NAU
as of right now we are still on as scheduled, but we have submitted proposals for a reduced camp that we think will push a decision to be made soon
Mike Dickinson
The result were showing up for me
Abby Van Note - University of Wisconsin Madison
https://docs.google.com/spreadsheets/d/1QcAkEn4aK8CRGAoCsZKxuajGGaYseRlbQ1IFITqjDQw/edit?usp=sharing
Tim Huchton American Camp Assoc.
glad to hear that this was a helpful resource!!
nick pangio- OhIo State University Recreational Sports
we also just sent our June cancelation email 10 minutes 30 minutes ago...
Anne Marie Skylis Columbia University
can you all share these slides with us after the fact?
Kathryn Hutchings - Santa Clara University
Prepping to send out emails on Monday, Apr 13 for cancel of session 1 June 22-26
Amanda Bray- Utah State
We will decide on May 1st whether we will cancel our June sessions
Erin Tinker-University of Arizona
Cancelled June camps already
Chelsea Watson - UGA
Yes, UGA sent the email to cancel summer camp this week. Understanding response from families
CU Boulder - Margie
We are making the call on April 15
YSU_Domonique Sak
unless the governor does it before us, we anticipate on making an executive call at the end of the month.
Richelle-WWU
we will hear in may if we cancel june
Western WA University-Youth Programs, Adam Lorio
Yes, WWU has started communicating with both already registered families and paused summer registrations
Abby Van Note - University of Wisconsin Madison
I am so sorry that I forgot Canada on the google form!
D'Ondra McGee
We are planning to possibly do both virtual options for June and in-person options for maybe July and August
nick pangio- OhIo State University Recreational Sports
same here at Ohio State Abby.
Amanda Bray- Utah State
@D’Ondra What are you doing for your virtual options?
Kathryn Hutchings - Santa Clara University
Prepping HTML emails to go out on Monday
Amanda Bray- Utah State
I email every two weeks to the parents with updates.
Cal Poly Pomona- Marissa
We added a disclaimer on our website to check back in for updates but until decisions have been confirmed we are not sending out any particular emails/followups
Venessa Fiedler University of Minnesota
We shifted hard to online engagement and providing resources through social media (fb and insta). Sent one mass email saying "hold tight" and we'll let you know what we know when we know it.
Jerrell Kelly - Western Kentucky University
Thus far, we've only updated our website to reflect the uncertain nature of our camp and registration, but we also haven't opened our registrations at all.
Cindy Klatt UNI
No communication yet. Waiting to see what happens in May.
CSUN -Sunny Days Camp
We've communicated updates via email and web site and have asked parents not to make payments at this time.
Ashley Marsh
For those of you exploring visual camps, would these me free programs or for a fee? If for a fee, same pricing structure as normal?
Thersa Scully-City of North Port
we have our reservations open, we have stopped taking payments. We have a May 1st date when we will take payment.
Crystal Durham - NAU
We updated our summer camp email's autoreply and updated our dept website to let them know that registration is temp closed and that no decisions have been made regarding camp yet
D'Ondra McGee
Ashley, ours would be paid options, and are just starting to create a pricing structure
Rochelle Welch
Hi Ashley, I am considering virtual camps which would be essentially the same fee, possibly more. I am exploring ideas with community partners...
Ashley Marsh
Thank you D’Ondra and Rochelle!
Cal Poly Pomona- Marissa
How to keep the platform safe by utilizing password protected video platforms. We do not want to charge anything but use this as marketing as Domonique stated and to give the parents a break.
Jayme Heyl
UCLA is offering virtual yoga & music for kids right now, haven’t made a final decision on camps yet
Samantha - Central Washington
Has anyone seen a pushback on virtual camps because many youth are already sitting in front of the computer for online classes for a few months already?
Jenn Callow UBC Okanagan
Domonique - are you charging for your virtual camps? are they a week long? do they sign-up?
CSUN -Sunny Days Camp
We've started a Google Classroom online platform that launched this week for registered campers. So far 20+ have opted in. Each Monday we'll send out an email announcing that week's activities.
Rochelle Welch
We haven't decided on a pricing structure as of yet because virtual camps is something we are just exploring at the moment. I am in the planning phase of asking questions and exploring is it feasible
Crystal Durham - NAU
I'm trying to get my boss on board with virtual camp options just to give our campers/parents things to do at home, but not really succeeding with getting his support because we normally offer such an active camp
CSUN -Sunny Days Camp
Next week we'll start incorporating Zoom counselor led activities.
Worcester Polytechnic Institute
Anyone doing a Sports Camps: Ex, Basketball, Soccer
Worcester Polytechnic Institute
Sorry virtual sports camps
Kathryn Hutchings - Santa Clara University
We are an All Sports Camp - we will not be going virtual.
Western WA University-Youth Programs, Adam Lorio
WWU is exploring virtual camp options, trying to finalize platform, looking for best practices for monitoring online/virtual discussions. Official platform for WWU delivery is Canvas which likely won't work great for open enrollment style offerings. We are targeting a mix of free and fee based models, our programs up to now have all been fee based, receive no state support funds.
Cal Poly Pomona- Marissa
We also are planning on using zoom break out rooms to break the campers into grade/age groups to keep the activity age appropriate. We want to offer Recreation (exercises, virtual escape rooms, meditation/mindfulness), Basic crafts with minimal supplies (as we are not planning on supplying campers with supplies for safety), Performing arts (talent show, show and tell, skits, songs, dances, puppet shows), and STEM (provide staff with supplies to run activity while engaging campers in the activity)
Tom Soria
pus
Alison Fisher- Regina
Has anyone considered a donation instead of a fee, if so how is that working
Columbia University - Lauren Dudziak
We are a sports camp at Columbia and we are looking for virtual options
Tom Soria
How are you pushing virtual if it is a recreational sports camp?
Courtney Rorex - University of Houston
Any fitness people/people who partner with fitness? I’m interested to hear what type of virtual fitness options programs are offering
Abby Van Note - University of Wisconsin Madison
Here is a great list of resources, including fitness. https://recwell.wisc.edu/2020/04/07/at-home-activities-for-jr-active-badgers/
Tim Huchton American Camp Assoc.
ACA had a great blog post this week on offering virtual camps. YOu can access it here
https://www.acacamps.org/news-publications/blogs/camp-connection/best-practices-keeping-your-online-virtual-programming-safe-campers
YSU_Domonique Sak
also wanted to note that we are also a recreational day camp, but adjusted to fit the virtual model
Western WA University-Youth Programs, Adam Lorio
WWU has the additional wrinkle of that staff will likely not be able to gather on campus for delivery.
Rochelle Welch
Thanks Cal the info you provided is very helpful!
Crystal Durham - NAU
Blue's Clues style hunt! Love that!
Devon Poulos- City of North Port Parks & Recreation
What has worked with those kids who still have virtual school obligations?
Tim Huchton American Camp Assoc.
I have heard of a few other camps doing a subscription model this spring. They are sending out crafts to all registered campers now and running a virtual program every day at 10am to do together.
Cal Poly Pomona- Marissa
What is the liability of sending boxes of supplies home? possible contamination as it lives on surfaces for a while
Tim Huchton American Camp Assoc.
I think you can take pre cautions for this for sure. BUt if nothing else pack it up early and let it sit for a certain time period.
Abby Van Note - University of Wisconsin Madison
If you haven't filled out Google sheet, please do so that we can follow up with these slides. https://docs.google.com/spreadsheets/d/1QcAkEn4aK8CRGAoCsZKxuajGGaYseRlbQ1IFITqjDQw/edit?usp=sharing
nick pangio- OhIo State University Recreational Sports
We have asked these questions of our risk management Office at Ohio State in addition with our Health Director for camp. we are waiting to get these answers back.
Kenton Elworth - Jacksonville State University
UREC as a whole is planning to do more intense cleaning shifts, so we will extend all shifts 30 minutes before and after each shift to clean anything that was used to touched extensively. We are also trying to purchase multiple sets of largely used items to rotate them out every day so nothing gets used two days in a row
Tim Huchton American Camp Assoc.
Another issue in risk is can you get yoru staff certified this summer?
Sean Graninger - University of Oregon
Our department is purchasing an electro-chemical activation machine that makes disinfectant solutions with water, salt and electricity.
Amanda Bray- Utah State
What do you all do for storing camper stuff at drop off, especially now with cross contamination.
Thersa Scully-City of North Port
ideas for staff recruitment.. we are so low on applicants
Crystal Durham - NAU
we try to advertise at our College of Education
Richelle-WWU
we recruit from specific majors
Western WA University-Youth Programs, Adam Lorio
For academic programs, we partner with Teaching Programs and integrate into their practicum summer courses
Devon Poulos- City of North Port Parks & Recreation
The uncertainty of opening is what makes recruiting hard right now!
Amanda Bray- Utah State
We lucked out to get our interviews done prior to the closure. I know have a biweekly zoom meeting with our counselors. It isn’t required since we went on a hiring freeze before then, but they are still willing to touch base and meet.
nick pangio- OhIo State University Recreational Sports
I reach out to a lot of our parents that attend camp that I know well who teach classes at Ohio State. They are always willing to help recruit and talk up the benefits of camap
Kathryn Hutchings - Santa Clara University
word of mouth, past counselors, now incoming past campers are current students who apply, Career Center posting, website posting, monthly Department HTML emails with offer to apply for summer job
Rochelle Welch
staff recruitment is solid as many of our staff will be returning if we get the official go ahead. However our recruitment process is on hold as advised by our HR department just in case they decide we will cancel camp.
Richelle-WWU
REC Majors!
Amanda Bray- Utah State
Most of our counselors are staff from other programs in our department as well as rec majors and elementary ed majors
D'Ondra McGee
We are also trying to reach out to our previous and existing camp families for hiring needs
Kathryn Hutchings - Santa Clara University
Reachout to Club Sport Athletes, reach out to Intercollegiate Althetes
YSU_Domonique Sak
I made two 24x22 posters and 50 8x11 flyers. marketed hard towards education and health and human services majors, but didn't limit to just them. also shamelessly plugged my club sports. posters/flyers included a qr code that, if scanned, gave you the application to work. they also included the dates for open interview.
Kathryn Hutchings - Santa Clara University
Reach out to Intramural Participants too
CSUN -Sunny Days Camp
Each spring we reach out to professors and departments that relate to child development. Many make announcements, or allow us to make announcements at the start of class.
Amanda Bray- Utah State
We also provide the opportunity for internships. We have 4 different manager roles for the counselors to do to gain more experience from Arts and Crafts, Special Events, Organized Games, and Field Trips
YSU_Domonique Sak
mentioned earning certifications in high ropes course, rock wall, first aid/cpr/aed. was a big hit when recruiting staff
Kathryn Hutchings - Santa Clara University
We stopped marketing as well - sold out now for 5 plus years
Crystal Durham - NAU
we push it in Faculty/Staff newsletters as well as updating our "Campus Rec members" via email leading up to registration opening
D'Ondra McGee
We sell out in minutes also. Word of mouth and have been a popular option for campus staff and faculty for years
Richelle-WWU
WWU always fills :) that integrated model of academics in the AM and Rec in the afternoon is a huge draw.
Tom Soria
Same for us.
Kathryn Hutchings - Santa Clara University
used to send flyers to school districts or email draft to send out to their schools newsletters, purchased custom 50k email through company to send to specific demographics
CSUN -Sunny Days Camp
Great staff equals great enrollment!
Rochelle Welch
market with OurKids Media
Kathryn Hutchings - Santa Clara University
used to post flyers at local businesses
Jessica Allen
Texas Southern Univ Tiger camp- Market through TSU website, Ktsu Radio, Flyer distribution to HISD schools within a 5 mile radius
Cal Poly Pomona- Marissa
When we have in person camp we make flyers and deliver them to the surrounding school districts and put them in each staff/faculty mailbox on campus. We also send out emails to prior participants as well as to each mailman group on campus. I also deliver additional flyers to each department on campus leaving stacks at their main desk for students to pick up. (I wish we were at 100% but not quite there yet)
Sarah Schrenk
Our camps are 100% full. We market to prior attendees, the in campus-wide email, and advertise in the local parents' magazine. I'm also a parent, so I talk to my child's friends parents. :) We are also one of the few day camps that is truly full day, 7:30 AM-5:30 PM, as opposed to many camps that are only 8:00 AM-3:00 PM.
Kathryn Hutchings - Santa Clara University
there are local resource fairs to for local companies looking for companies to come to offer programs to their employees. we would attend and market camp
Cal Poly Pomona- Marissa
we have also advertised on various "summer kids programing" websites
Alex Lee CWU
We put an ad in our local movie theater while also putting a postcard in every childs school bag
nick pangio- OhIo State University Recreational Sports
we do priority system
Amanda Bray- Utah State
Faculty/Staff get the first month of registration and a discount compared to community registration
Crystal Durham - NAU
we prioritize registration based on university affiliation (students first, then Fac/Staff, then alumni, then community)
D'Ondra McGee
We do priority as well:
Western WA University-Youth Programs, Adam Lorio
We don't for returning, we do early bird and WWU Staff/family discount rates
BGSU - Chris Ballard
we give a 10% discount if they sign up by a certain day, and a discount if there are multiple kids
Theresa Scully-City of North Port
only discount we give if the register for all 10 weeks of camp
Sean Graninger - University of Oregon
We do not give priority, but are considering it for next year.
Kathryn Hutchings - Santa Clara University
We give 15% discount through April 15 (now May 1) for returning campers from previous summer. Give 10% discount to fac/staff/alumni of University through May 1
Amanda Bray- Utah State
We do a open house that allows a $10 off every additional child if they pay for that sessions in full
Sean Graninger
University of Oregon - we fill up for the most part as well and we know that we offer more for the price than other camps in the area and on campus. Our hours are longer (8:30am-4:30pm plus Extended Hours) and the cost is more reasonable than camps that offer programming until 2pm pr 3pm
Cal Poly Pomona- Marissa
no returning discounts but early bird registration discount, multiple children discount, and members have a lower price than non members
Sarah Schrenk
We offer an early-bird registration rate if signed up by April 1 (in a normal year, it's May 1 for 2020) and our camps are at about 60
Jeremy Lewis
tier system...fac/staff gets lowest rate...
Kathryn Hutchings - Santa Clara University
lots of parents ask for sibling discounts, but we do not offer it, but is a good idea
Crystal Durham - NAU
we also only offer payroll deduction as a payment method if they register for the entire summer
Sarah Schrenk
sorry...60% full by the time early-bird ends.
Rochelle Welch
We offer early bird registration discount in the month of March and a 10% discount if parents register one child for the entire 8wk camp duration
Richelle-WWU
Rec and OCE @youth programs WWU!
Jon Janis - UH
Richelle was is OCE stand for?
nick pangio- OhIo State University Recreational Sports
This year we where going to partner with our Esport department/arena to offer e-sports. we will give it ago next summer.
Western WA University-Youth Programs, Adam Lorio
We offer a 1 week HS age camp that gives participants 1 transferable credit, WWU Faculty teach 10 different offerings most years
Kathryn Hutchings - Santa Clara University
We partner with Athletics Bronco Kids Club - free membership if come to camp. They get a membership card and a t-shirt from Athletics to allow them to attend athletics events for free. If we run this summer - the University Mascot will come for a photo shoot at conclusion of camp at awards ceremony
Richelle-WWU
Continuing Education @john
Jon Janis - UH
Thank you!
Crystal Durham - NAU
we used to partner with Fitness but it was our lowest-rated program for campers so we removed it
Chelsea Watson - UGA
I am looking to take a deep dive into our camp EAP. I would love any information, examples, or tips and tricks anyone can provide about general risk management policies and drills you put on. Please reach out to me via email watsoncg@uga.edu
Cindy Klatt UNI
Kids Zumba and Yoga
Merrissa Vault- U of Miami
At the university of Miami we partner with our fitness and wellness professional staff to offer yoga, meditation, cooking classes, etc
Richelle-WWU
we also offer international camps with English academies from Korea. All organized from @youth programs at WWU
Jerrell Kelly - Western Kentucky University
For us at WKU, each week during our Camp Big Red, we do have Kid Yoga as a part of our activities
Crystal Durham - NAU
last year we did "animal yoga" as part of the Experiential Education portion of the week and that was well received by the kiddos
Amanda Bray- Utah State
I am in the same boat as Chelsea Watson with our EAP, email me at amanda.bray@usu.edu
Western WA University-Youth Programs, Adam Lorio
Richelle and her staff are our Fitness Expert! Huge draw for our summer programs
Jessica Allen
Texas Southern Univ. Tiger camp- implemented fitness activity class to our schedule last summer for all age groups 5-14yrs.
Kathryn Hutchings - Santa Clara University
Yes - another round table in May!!!
Quang Do
yes!
Jessica Allen
Yes!
Alison Fisher- Regina
yes please
Cal Poly Pomona- Marissa
YES!
Amanda Bray- Utah State
Yes, please!
BGSU - Chris Ballard
yes
Town of Holly Springs Parks and Recreation, NC
yes
Sarah Cave Robert Morris University
yes
Tom Soria
yes
Art Cabrera
yes
Justin Atkinson - Western University
Yes!
Michaela Gatti
yes yees yes
Devon Poulos- City of North Port Parks & Recreation
yes
Richelle-WWU
100000000% YES
Amilcar Galindo
yes
Jake Rowland - Northwestern University
Yup
Allison - University of Arizona
yes please!
Kathryn Hutchings - Santa Clara University
no poll needed - yessss
Arvin Varma UCR
yes
Erin Tinker-University of Arizona
yes
Rochelle Welch
Yesssssssssss!
Cindy Klatt UNI
yes
Chelsea Watson - UGA
yes
Kenton Elworth - Jacksonville State University
abby called me out...
Worcester Polytechnic Institute
Yes on Virtual Camps sooner then May
Western WA University-Youth Programs, Adam Lorio
It's all semantics after the 9th 0
BGSU - Chris Ballard
I agree yes to sooner then May
Theresa Scully-City of North Port
campers mental health.
Western WA University-Youth Programs, Adam Lorio
Thank you all, I have to sign off to another meeting, I look forward to future gatherings.....
Jake Rowland - Northwestern University
How do we get the google form?
Cal Poly Pomona- Marissa
yes info on camper mental health especially during this time please.
Abby Van Note - University of Wisconsin Madison
https://docs.google.com/spreadsheets/d/1QcAkEn4aK8CRGAoCsZKxuajGGaYseRlbQ1IFITqjDQw/edit?usp=sharing
Cal Poly Pomona- Marissa
came from Theresa first =)
Theresa Scully-City of North Port
thanks for the cred Marissa lol
D'Ondra McGee
thanks for putting this together you guys!