Project Description

Virtual Roundtables
NIRSA Ideas in Motion

Associate Director’s Roundtable

Friday, April 3, 9:00am PT / 12:00pm ET

Facilitated by Victoria Lopez-Herrera

Register for this Virtual Roundtable Today

Chat Transcript

00:30:10Bob Gough

Good morning NIRSA!!! Bob @ W&M

00:30:23Jason Darby

Morning all!

00:30:24Natalie O'Farrell

Good morning!!!

00:30:35Bob Golson

Good Afternoon all

00:30:40Justin Cato

Howdy from Texas!

00:30:49Chris Schmoldt

Great to see everyone! Happy Friday!

00:31:02Jeffrey Schmitt

Good Morning

00:31:17Jonathan Johnston

Happy Friday everyone!

00:31:20John Wondra

Good morning from Kansas State

00:31:27Blair Schuyler

Good morning from KU

00:31:40Jason Thornton

Hey Everyone, Greetings from Winthrop University

00:31:41Christine Scollay

Good Morning from Syracuse University

00:31:50Melanie Belanger

Good Morning From UCSB

00:32:00Ben Piper

Good morning from UT Dallas

00:32:00Mary Ellen Milam

Good morning from Fort WOrth

00:32:03Michael Montgomery

Good morning from Central Washington University

00:32:04Michelle Mirpuri

Happy Friday from Tulane University

00:32:12Durl Rather

Good Morning from UT Arlington

00:32:14Natalie O'Farrell

Good morning again from University of Arizona

00:32:22Jaymie Cox-Garcia

Happy Friday!! From Olympic College

00:32:40Jerrod Jackson

and a good moring from LSU

00:32:43Rachel O'Mara

Happy Birthday from University of Houston!

00:32:53Rachel O'Mara

Whoops! Good morning! ahhaha

00:33:08Ryan McNicholas

Good afternoon everyone

00:33:57Jason Werle

Good morning from Penn State...unable to camera today unfortunately

00:34:43Nicole LaRocque

CU Boulder -my team found this article helpful

00:36:18Chris Schmoldt

Chris from WVU. Still doing weekly one on one with each staff member. Also doing a staff check in/coffee hour every other day. Some staff are seeking more, others are happy with this.

00:37:11Nicole LaRocque

More check-ins and personal "how are you", "what do you need" check-ins.

00:37:37Blair Schuyler

KU is big with skype for business, that's how we communicate most of the time and that's still active for us chat-wise

00:37:42Kathryn Dunn

We are reminding our newer coordinators on a daily basis that Furlough is not on the table right now and we will continue to work hard to prove our value

00:37:50Blair Schuyler

so we do daily chats and such to help navigate

00:38:32Brittani Lee

Is anyone having communications about students working more than 28 hours/week once our rec centers open back up due to staffing issues?

00:38:54Louis Morphew

At MSU Denver, I am using it as an opportunity to reconnect with former fitness staff who are going to serve as a panel to talk to my current employees about opportunities in fitness.

00:38:54Jonathan Johnston

We have asked that questions to be brought up with the division and HR.

00:39:28Bob Gough

Bob @ W&M: We as Assoc. Dir. don't always have the most current, or behind the scenes info. That is difficult to help staff manage expectations.

00:39:53Ryan McNicholas

I feel that since our Exec Director is pulled in so many directions, the day to say fall on myself. Anybody else feeling the same way, how are you managing the areas you are not too familiar with?

00:39:56caryn collopy

At San Jose State I introduced the idea to the managers about thinking ahead and to begin to plan out the “layering” of what it will take to open our facility again. I asked them to think about each task and put a timeline to the task. It was received well and I could hear the positive about the idea.

00:42:22Kathryn Dunn

Hey Ryan, I'm in the same boat. I've been very transparent and said: this area is not my strength. WHat can I do to better support you? What are you confused about? Help me help you.

00:42:24Garry Armstrong

Garry- Oklahoma. Our campus announced Thurd

00:42:28Bob Golson

At James Madison, the Leadership Team has increased the frequency of our meetings to share almost daily updates/changes. We have also added using Microsoft Teams to communicate more.

00:44:45Chris Schmoldt

AT WVU myself and our director are struggling to balance our home/childcare, so we are not communicating as frequently as we normally would. I think our staff is feeling disconnected because myself and the Director are not available

00:45:01Greg Corack

Luckily I married a teacher!

00:46:47Bob Gough

Bob@W&M our campus started messaging the idea to change the goal from "Balance" to "Harmony." In any given moment, something is always more important than something else. Attend to the thing that is important, b/c that is true and right in the moment. Attend to the other things when it is right and true to do it. We need to model that for our department and give ourselves permission to be ok with it!

00:47:55Chris Muller

Great message Bob!

00:48:36Samantha Lowry

At Kennesaw State we were given notice this week that academic courses will remain vital for the remainder of spring and all of summer semester. There is a request process to have special permission to host on campus programs/events. But our facilities will stay closed through the summer semester.

00:51:21Jeffrey Schmitt

At West Florida we have cancelled all summer programs and will have online through the summer. Current plan is to have staff return to campus on May 8th subject to change. Have cancelled all events in our facilities until May 30 also subject to change.

00:51:27Nicolas Prante

Washington State University - Does anybody believe their university might allow their rec centers and facilities open before they return to in person classes?

00:51:57Kacy Toberg

All University System of Georgia schools were notified that all May and Summer Semester classes would move online and no in person classes until the Fall. Our facilities are closed. They are tentativly planning to move back to normal on campus operations in the Fall based on the CDC and Public Health department advise.

00:52:01Natalie O'Farrell

At UAz I feel that we will be the first to open

00:52:49Jason Darby

Southern Miss - We originally were told April 30th. Now hearing towards the end of May. Game plan as of the moment was to open by summer but very fluid with the situation.

00:53:42Natalie O'Farrell

Concerning summer camps, is anyone doing anything from an online perspective to engage those kids that may have attended camps?

00:53:55Garry Armstrong

Garry from Oklahoma. Campus closed until July 31 and classes online as well. We believe we will not open until Aug. 1 at the earliest.

00:54:26Mary Ellen Milam

At TCU we currently are working from home until April 30 but expect that to change. Summer classes are all online. We are planning to open sometime in May. Maybe around the 15th

00:54:29Vicki Highstreet

I've started calling it "physical distancing" cause I need the social part!

00:54:44Brian Coriaty

Absolutely, Vicki!

00:55:41Bob Golson

At James Madison, summer classes all online, campus closed until May 15, but Governor has closed until June 10, we expect decision this week to close university longer.

00:56:15Kathy Obuszewski

CWRU- we hope to open when allowed despite if we have remote classes since it’s not just students who use the facilities. But a lot of uncertainty as to when especially when we are closed in part by Ohio public health order.

00:56:23Brian Coriaty

At CSULB campus has no events through June, so our first session camps are cancelled. Staying tuned for July.

00:56:33Louis Morphew

Hi, Louie at MSU Denver, those of you who are looking to reopen this summer, is your department looking at budget cuts?

00:56:58Sadat Khan

For those that receive student fees for operating budgets, has anyone heard yet what your campus response will be for moving to purely online summer classes (and then likely not collecting student fees)? What type of financial support will you receive?

00:57:04Bob Gough

W&M, in Virginia, announced yesterday that summer school will be online at least through July 3. If allowed, we may bring students back to campus on July 6 for summer session 2.

00:57:32Jaymie Cox-Garcia

[Olympic College] - same here in Washington. The governor just extended our stay home mandate until May 4th and he specifically named Recreational facilities.

00:57:32Steven Leitch

Tulane - Share the concern with staffing if facility is asked to open while summer classes are online. We are not a regional school most of our student come from out of state and have been asked to leave campus.

00:57:39Katie Burns

At USU - we were still in the office even after our programs were shut down and we have been expanding our maintenance week for the last 3 weeks

00:58:54Erin Wells

UT Austin will look at a slow roll of all our facilities, so all staff will focus on one building at a time

00:59:29Mike Rac

@Kyle LeDuc - beard nod

00:59:37Jordan Olson

Western Michigan University - How many people are exploring creating online learning modules for training and onboarding students coming back from this closure?

00:59:57Bob Golson

At JMU, hiring, training and having staff ready to reopen is also an issue. Plus all the paperwork and the I9's that have to be seen in person.

01:00:04Jason Thornton

Winthrop University - Having staff able to work is one of our major concerns too. We were told by upper admin that we aren't allowed to recruit or hire new employees until further notice as well. We would like to open when safe, but having employees on campus to work is a huge hurdle.

01:00:18Katie Burns

We are utilizing Canvas to start training our staff

01:00:23Colin Allison

Santa Clara U- Will look to stagger the opening of our facilities. Our outdoor facilities will open right when we get the order. Will probably take one - two weeks to get staffing, training, etc. in place then reopen our main building.

01:00:50Matthew Gordon

At Harvard, we have a combo of students and non students. Our Service Coordinator, is constantly in touch with staff to determine their availability, and he has a skeleton schedule built for the planned return (May 4 in Mass currently).

01:01:05Nicolas Prante

WSU - we are looking at options for cross training current UREC student staff for various positions. We are in a hiring freeze, including student staff. Hoping to utilize those fitness instructors, IM officials, etc. in building positions if programming is still cancelled.

01:01:29Greg Corack

At ECU we've moved to Canvas as well for almost everything but CPR

01:01:34John Wondra

Kansas State University- We have a hiring freeze in place for students that will need to be lifted before we can hire more student staff

01:01:53Jason Werle

Student staffing definitely a concern, but also making sure that all patrons are comfortable coming back to a facility so thinking about what a full disinfect of all rooms and equipment looks like to give them peace of mind, and who's going to do it, university, us, outsourced, etc.

01:02:30Nicole LaRocque

CU Boulder Rec just decided to cancel a renovation project that had just began staging. It was a Rec leadership decision, not mandated. Tough decisions. Optics, politics, etc.. a lot to consider.

01:02:35Kathryn Dunn

Is anyone hiring outside cleaning companies? Or sticking with in house custodial? Or having student/pro staff handle?

01:03:04Greg Corack

We lost all Housekeeping and Grounds services from the University on Monday. We will have to consider getting those staff on board at least two weeks prior to reopening.

01:03:07Victoria Roberts

Another neat option for virtual interviews is Spark Hire. They utilize one-way video interviews that individuals can do on their own time then you can get together with a committee (or have the links shared directly to them) to review the video interviews at a later date.

01:03:13Ryan McNicholas

We are looking at servpro to come and sanitize

01:03:25Kyle LeDuc

Kathryn, we are continuing with our in-house custodial team. We are actually working towards sharing housekeeping and maintenance across all of student affairs

01:03:49Jeff Heiser

This is somewhat basic, but I am wondering how you all streamline communication between campus, your Directors/Executive Directors and then the units/staff you support? With everyone working remotely, there is a lot more email and items may get lost or contradicted. How have you all managed this, if it has been an issue?

01:04:02Marissa Canter

Kathryn-In the Risk Management Session the other day many Universities were discussing that topic. Many were going with outside companies. It might be worth looking through the chat or video from that session.

01:04:11Michael Montgomery

CWU - We are continuing with house staff.

01:04:11Christine Scollay

Syracuse: We have a tentative date of residential classes resuming for 2nd summer semester. Developing contingency plans for a wide variety of scenarios: social distancing or not; having student staff or not; cleaning, etc.

01:04:31Nicolas Prante

WSU - for the budgeting concern, we are looking at options to limit the immediate impact, such as delaying new equipment purchases, pushing back a pool filter replacement 2-3 years, etc

01:05:04Jeff Heiser

We are doing our own videos and live workouts and expect that this may be part of our offerings in the future.

01:05:24Mike Rac

We run youth programs year round (preschool, swim lessons, youth leagues, etc., and were shutdown by Gov right in the middle of those sessions. At this time we are just in a postponement status until further notice. Anyone in the same boat?

01:06:04Kathryn Dunn

We paused Private Lessons and PT Sessions, but refunded Group Lessons as our second session hadn't started

01:06:21Jeffrey Schmitt

One question we have been trying to think through is how will our operation will change once we are open. Do we need to have additional student staff cleaning throughout the fitness center to maintain a level of cleanliness through out the day.

01:06:23Bob Golson

At JMU, we have in-house cleaning and maintenance crews. We have staggered shifts, developed project lists that would have been huge disruption to operations to keep them focused on re-opening.

01:06:28Natalie O'Farrell

Yes, all of out youth programming is on hold

01:06:37Nicolas Prante

Mike, WSU has very limited youth programs, but we are giving our swim lesson participants the option to wait and reenroll in the future or get a refund

01:06:40Nicole LaRocque

CU Student Affairs Virtual Programming

01:07:24Kyle LeDuc

VT Well-being website:

01:07:28todd Bauch

It is kind of like academic “persistence”. If they are still active but they have gone somewhere else, they are healthy and we have done our job.

01:07:36Kyle LeDuc

VT Rec Sports Virtual Offerings:

01:07:37Erin Wells

Yep, there is another Risk Management conversation on April 13th

01:07:39Samantha Lowry

We are also figuring out how we can maintain a higher level of clean during our reopen/return to regular programming. We are also planning to see what virtual programs we can continue to offer to continue to serv

01:07:44Samantha Lowry


01:07:52Jason Thornton

Winthrop Uni. - In response to Vicki's statement, our president ordered us to take down all nets on outdoor spaces. This week our soccer nets and volleyball nets were taken down in our outdoor IM spaces. This was in response to people using those spaces in large groups.

01:08:00Natalie O'Farrell

For online videos has anyone participants to fill out or click through an AOR? If so, how did you do that?

01:08:20Bob Golson

At JMU, just last night there was an incident with theft and attempt to get into the building. It is important to maintain presence in building to insure security during the times when people are out of work and desperate.

01:08:20Ryan McNicholas

YSU Virtual Recreation offerings:

01:08:47Blair Schuyler

Our maintenance team with outside facilities is actually not mowing in hopes to grow it high enough that people wont want to play on it. A way to help with social distancing. Its working for us

01:08:57Blair Schuyler

Blair from KU

01:10:25Greg Corack

At ECU: We have a rotating staff member checking all facilities (Rec/Student Centers) each day. Outdoor facilities are no longer maintained and somewhat locked, but we are not monitoring participation.

01:10:51Kathryn Dunn

Could we set up a Private School Round Table? We are finding a lot of things in these discussions are great for big state schools (like the cleaning options in the Risk Management Round Table) that are not options for us.

01:11:02Michelle Mirpuri

Tulane Virtual Programs:

01:11:30Mike Rac

We usually do a deep clean and needed repairs over spring break. since we were shut down prior we completed it early. Currently we have Physical Therapy Clinic running out of our bulding so we can rotate some staff to do facility checks.

01:11:45Jeff Heiser

Our landing page on our website is dedicated to all online content across the department:

01:11:53Nicole LaRocque

Great info! Let's do again!

01:11:54Chris Muller


01:11:58Chris Schmoldt

yes, I have enjoyed these

01:11:59Nicolas Prante


01:12:02Jeff Heiser

Yes! Super helpful.

01:12:04Michelle Mirpuri


01:12:10Bob Golson

This has been great and some good resources. Especially how much things change daily

01:12:13Derrick Law


01:12:13Blair Schuyler

yep. its great, regardless of the pandemic

01:12:15Michael Montgomery


01:12:26Ryan McNicholas

I think as the situation evolves we should meet should meet again

01:12:28John Wondra


01:12:32Bob Gough

W&M Virtual Health & Wellness 2.0

01:12:41Erin Wells

Yes, as we begin to reopen it will be helpful

01:12:54Brad Wilson- LSU

This is an awesome opportunity to connect, please keep the conversations going!

01:13:19Kathy Obuszewski

It’s extremely useful and my director loves that I can give them the feedback of what other schools are doing/thinking. I am always happy to help NIRSA

01:13:22Chris Schmoldt

WVU Rec Guide

01:13:44Dan Scripter

UC Campus Rec:

01:13:46Bob Gough

I'd like to get every ones ideas for a Reopening Checklist.

01:13:59Matthew Gordon

Is anyone looking to push their virtual personal training program harder to generate revenue?

01:14:44Jaymie Cox-Garcia

What are some interesting professional development opportunities you have seen? I'm trying to find something to mix up my offerings for my staff.

01:15:11todd Bauch

Portland State is sitting down to start that list next week

01:15:16Kacy Toberg

definitely keep these going this is good information

01:15:41Jonathan Johnston

Same question for professional development. What does that look like for our staff now?

01:15:43Kacy Toberg

where can you view the recoreded webinars?

01:16:05Emily Davidson

01:16:15Jeff Heiser has access to a variety of development opportunities and many are free.

01:16:21Kacy Toberg

Thanks Emily Davidson

01:16:31Louis Morphew

Louie at MSU Denver, I am looking at ACE, Exercise Etc, Barre Above, Schwinn indoor cycling for my fitness staff.

01:16:31Greg Corack

For Adventure specifically we are purchased an online module for Behavioral First Responder Certification. We've had a few mental health incidents on trips in the past year.

01:16:31Chris Muller

LinkedIn Learning

01:16:32Emily Davidson

There is an option for upcoming roundtables and for recorded roundtables there

01:16:55Jeff Heiser

NASPA offered a lot of their annual conference online, will NIRSA do the same?

01:17:28Chris Muller

Your institutions HR department probably has online offerings as well.

01:17:31Bob Gough

In the Director webinar this week, they talked about schools incentivizing staff taking early retirement as a cost saving measure. It's a "what if" but would impact this group if the director decides to leave in the coming months.

01:17:53Robbie Bell

here’s the link

01:17:59Robbie Bell

to Yale

01:18:33NIRSA Smartboard

Yes - more coming soon!

01:18:51Teresa Clements - Chico State

NIRSA has been incredible through all this! Thank you

01:19:04Samantha Lowry

Thank you everyone, I have to jump into another meeting.

01:19:04Vicki Highstreet

We're starting Book Clubs, Discussion around works such as Sinek, Brown, TEDtalks etc. which folks can listen to and not feel like they have to read an entire book (or purchase a book). These are being offered across Student Affairs. Trying to encourage engagement across campus.

01:19:19Jaymie Cox-Garcia

@Chris Muller - we use Safe College's for HR training and that's what my staff as been using. But looking for some other interesting offerings

01:19:48Jeff Heiser

These roundtables have been great. For smaller group discussions, Zoom Rooms has been great to break-up a large department meeting into discussion groups then reconvene for reports at the end.

01:19:59Jonathan Johnston

Possible chance of IM and Club Sport Institute being delivered virtually, still having conversations about it all.

01:20:10Nicole LaRocque

Thank you so much Victoria! Thank you all! Have a fab weekend and hang in there.

01:20:26Ryan McNicholas

01:20:27Nicolas Prante

The State of Washington has an Employee Assistance Program that had a few webinars for professional development

01:21:49Jaymie Cox-Garcia

Yes! The State of Washington Enterprise Services offered a wide variety of trainings:

01:23:13Bob Golson

Thanks all this was helpful. I am trying for the beard game but struggling to look like these beard strong guys.

01:23:15Vicki Highstreet

A few more weeks and we'll see what color everyone's hair is! LOL!

01:23:18Natalie O'Farrell

Thank you!

01:23:20Jeff Heiser

Thank you all, thank you NIRSA for organizing these. I am interested in helping in the future.

00:47:45Jeff Heiser

At UC Davis in California, we are still able to hire however background checks are not being processed, either in person or from our online vendor. Even if we open up campus in late May/June, we are concerned about getting staff background checks processed in time.

00:47:46Christopher Ballard

We can't get background checks done because we provide them on campus which is closed. We are conducting interviews but can't hire anyone currently even though we plan to open as normal. and we can't hold trainings until people are hired, so there are a lot of things in the way of starting on time.

00:47:47Andrew Hoffer

I am conducting Zoom Group interviews, one with a group of previous staff, and another with new employees. Also planning on creating a zoom meet and greet with hires because we will be offer to offer jobs to students.

00:47:47DeVanee Lasley

UMSL is currently conducting interviews via zoom. We have a lot of students who want to return from last year. We have been keeping all applicants updated as the dates have changed for camp.

00:47:58Venessa Fiedler

Reach out to departments who may be looking for new practicum/internship opportunities for their staff as traditional sites may not be operating

00:47:59Domonique Sak

we were in the middle of interviews when we were told to transition remotely. zoom interviews now, being transparent about the plans in motion. also being clear about the time commitment, dates of training, end date no matter what

00:48:00Kathryn Hutchings

Although students cannot work at this time, we are still planning on hiring. We are interviewing with potential camp staff via zoom meetings with pro staff.

00:48:07Andrew Hoffer

<3 virtualized I9

00:48:08Jeff Heiser

Staff training is all online.

00:48:34Nora Osei

Princeton has completed conducting counselor interviews, but we shared with the applicants that there is a chance that camp may be cancelled due to COVID19. As now, we are proceeding as normal until told differently.

00:48:39Crystal Durham

how are you working on building camaraderie with your staff when it's virtual?

00:48:46Natalie Hiller-claridge

I was on an ACA forum before this. The lawyer says to tell the potential employe they are an “At Will Employee”

00:48:53Janice DeMonsi

Depends when camp starts.....if it is right before that we open then all but CPR will be virtual

00:48:55Dana Lopez

our job posting was pulled until we can hire......we had 19 people apply 🤦‍♀️

00:48:59Ashley Marsh

I’d be interested in the camaraderie piece too

00:49:04Jean Holt

was anyone on the ACA call yesterday - Rachel Satinsky (Employment Law attorney) recommended adding in "at-will" language and not promising anything or person may be eligible for unemployment.

00:49:05Steve Nevarez-Soto

Depending on enrollment if we only hire returners in person training may not be needed, just online refreshers.

00:49:13Tim Huchton

ACA has a great library of online training options that you can customize for yoru needs.

00:49:21Richelle Williams

We are going to play on a three day in person training unless we are told otherwise

00:49:38Corrine Pruett

The American Red Cross is offering a 90 day extension course for individuals with a current CPRO or Lifeguard certification. (Linked above)

00:49:46Venessa Fiedler

free membership code is ACAFREE

00:50:06Richelle Williams

Can I speak to that?

00:50:15Sarah Schrenk

All student employees at our university are "at-will" employees. Anyone else?

00:50:19Tim Huchton

I do work for ACA use the Code TIM

1 year of free individual membership

00:51:15Kathryn Hutchings

We plan to have both virtual and in person training but it will likely start later.

00:52:27Kelsey Winkler

Yes for lay responder only

00:52:44Samantha Lowry

Richelle can you please send that to me too?

00:53:04Michael Pappan

Last I knew once you complete the online course you have a year to test out the pratical skills

00:53:28Jamaica Cannon

That is something we are considering

00:53:30Natalie Hiller-claridge

On the ACA forum they said not to do the temp because it isn’t the best indicator

00:53:31Jean Holt

On ACA Call they said you can to daily temps of staff.

00:53:38Richelle Williams

we are doing zoom interviews

00:53:39Jamaica Cannon

with staff and campers.

00:54:20Anne Marie Skylis

sorry - we said take every kid's temperature every day - the camp would be doing this?

00:54:32Jamaica Cannon

no but that's a great point

00:54:42Richelle Williams

we haven't even thought about that. that is a great thing to think about.

00:54:48DeVanee Lasley

is anyone considering a policy on if a camper has a certain temp whether or not they can come to camp that day?

00:55:43Venessa Fiedler

canvas, zoom

00:55:52Marissa Engel

ACA Create your own training and Zoom

00:55:55Natalie Hiller-claridge

We are using

00:55:57Crystal Durham

would anyone be willing to share their camp's communicable disease policy?

00:56:02Bill Moorman

Who (of you) will be checking camper’s temp at check in?

00:56:03Kenton Elworth

Canvas, zoom and safety skills

00:56:13Janice DeMonsi

Like with a childs school - parents should know NOT to send their kids to camp unless they have been fever free without medicine for 24 hours.

00:56:15Jean Holt

ACA has a program that you can build your own sessions or use a pre-packaged program

00:56:20Christopher Ballard

Zoom for live communication and interviews. and then emailing out powerpoints and webinars

00:56:21Marissa Engel

kahoot/padlet for interactions and check understanding

00:57:07Venessa Fiedler

zoom has the breakout room option, which is great!

00:57:14Jon Janis

I would recommend getting a standard temperature from your Student Health Center if you are concerned

00:58:54Domonique Sak

@DeVanee, we do a "wellness check" during check-in with the parents. the guidelines are "is there anything visible?" cuts, bruises, scratches, etc. that can be seen should be brought to parent's attention before they leave. when it comes to temperatures, usually you see the camper not being themselves, but you don't catch the temperature spike until later. there have been times where I mentioned a camper didn't look good, the parent touched their forehead, and made that assessment themselves right there. so nothing formal, but whatever is visible

00:58:54Andrew Hoffer

Has anyone thought about providing childcare (cost or not) to current health care workers, essential employees, etc. currently??

00:59:04Sean Graninger

I would also talk to your general counsel about taking campers temperatures. If a camper or staff member does get sick you may be opening yourself up to some liability...

00:59:07Corrine Pruett

Does anyone have a “Junior Counselor” program/position? If so, please email me I would love to hear more about your model! We are also in our second year of camp at WVU and would love to look at other “Parent/Employee Handbooks, Manuals, etc.” if you are willing to share!

00:59:43nick pangio

Tim, does this virtual training allow us to pass our ACA accreditation for us camps that are ACA accredited?

00:59:50Natalie Hiller-claridge

Expert training was only $390 for us.

00:59:52Joy Sams

Is anyone conducting 100% virtual camp offering?

01:00:23Tim Huchton

ONline training resources from ACA

01:00:32Venessa Fiedler

We are currently already running coffee hours and trivia nights for our staff to start that process

01:00:42Janice DeMonsi

Lots more team building activities - but I have no ideas what they would look like

01:00:55Nora Osei

@Corrine, we have a Counselor In Training Program! I would be more than happy to share more information about it. Please reach out to me at and we can set up a time to chat.

01:01:16Jeff Heiser

Michelle Cummings has been doing webinars on Virtual Team Building:

01:01:32NIRSA Smartboard

Since the poll results didn't share to screen, I'll list them here: 70% proceeding as normal; 29% planning with reduced/modified offerings; 15% exploring virtual camps; 7% cancelled (84 individuals responded)

01:01:56Chad Baker

A lot of universities with team building/challenge course programs are looking at online team building. If you have such a program I would encourage you to talk to them.

01:02:35nick pangio

do you see a good turnout?

01:03:00Jamaica Cannon

Are universities treating camps different that have to do with sports vs non contact programs?

01:03:14Abby Van Note

Nick, we've seen limited results so far but we started this week

01:04:36Jaclyn Gidley

Rec Sports Camp - very active (aka not daycare) at this point

01:04:54nick pangio

We are looking to taking out our sport and kitchen camps at ohio state

01:05:02Bill Moorman

We are active- not daycare.

01:05:09Domonique Sak

our model is very similar to community recreation because they are our competitors

01:07:21Michael Pappan

Has anyone explored moving camps to a school break like fall or christmas break?

01:07:28Natalie Hiller-claridge

Has anyone thought about the fact that schools may be closed, but the virus restrictions get lifted before the normal school year would have ended…Parents are going to be soooo ready to send their kids to camp. Is anyone planning to launch camps early in the outside chance this happens?

01:07:42nick pangio

we already run those at osu

01:08:13Crystal Durham

we've explored offering winter break camps, but never have because it's the only down-time I have to get any prep done

01:08:29Mike Rac

We have multiple "schools out" day camp during the year.

01:08:49Kenton Elworth

We talked about opening camps early, but everything is pointing to that not being an option to allow for trainings, registrations, and be truly ready

01:09:00Venessa Fiedler

Keep in mind that supply ordering may become a big factor....orders that are on hold right now are potentially going to hit vendors all at the same time.

01:09:01Jamaica Cannon

@mike what is the "schools out" day

01:09:03nick pangio

Abby- we are putting that decision on the university

01:09:11Angela Caringella

I would be hesitant to start early since we would not have staff adequately trained

01:09:24Crystal Durham

same as Angela ^

01:09:35Bill Moorman

We also do Presidents Day camp, spring break camp, birthday parties, special events, etc.

01:09:41Jeremy Hamlett

We've started a Google Classroom for our currently enrolled campers. We've tested it this week with all small group and will go live with all campers next week. We post instructions and material lists and then the campers can post their completed projects to share and interact. Eventually plan to offer counselor led Zoom activities. If camp does not happen this summer, we'll use this platform to provide a virtual camp. Haven't figured out pricing yet if we're virtual.

01:09:44nick pangio

we also do snow day camps

01:10:08Bill Moorman

@Nick how do you plan for those?

01:10:22Christopher Ballard


01:11:26Bill Moorman

@jeremy can I spy in on one of your virtual sessions to see how everything goes?

01:12:04Bill Moorman


01:12:08Janice DeMonsi

Google Classroom allows you to add assignments, projects and NOT teach them at that time - my son does his classroom time all over the place

01:12:21Nora Osei

@Jeremy, I would love to see that as well!

01:12:37nick pangio

for snow day We have parents put a deposit down in the fall and offer from January 15-March for only those campers 1. we set up an on call schedule week by week with staff that are on call. somehow it works. feel free to email me at and I can go in more detail

01:13:21Andrew Hoffer

Keep your links private. Don’t post them on website or publicly viewed communications.

01:14:12nick pangio

Abby are you charging for virtual programs

01:14:18Jon Janis

Don't forget to look at Microsoft Teams which also does virtual classrooms as well

01:14:47Marissa Engel

what about liability if campers get hurt doing dance or other activities

01:14:54Venessa Fiedler

sarah kurtz-mckinnon did a great webinar on virtual camps if you can find it

01:15:04Michael Pappan

Those of you having counselor led sessions are you using Zoom to be more interactive or to control who can see it? Has anyone done Facebook Live demonstratsions?

01:15:04Jean Holt

We're working with some academic partners (departments) on virtual options

01:15:05Mike Rac

Teams is great, it does staff scheduling. better than when i work in my opinion.

01:15:50Jean Holt

Great to see so many camp folks!

01:16:12Crystal Durham

hey Hoffer!

01:16:25Mike Rac

its the "shifts" icon within teams. great tool for staff scheduling

01:16:50Domonique Sak

can someone share tips about seeking ACA accreditation?

01:17:07Mike Rac

Don't worry Andrew after 15 years in campus rec I moved to the private sector as well.

01:17:14Venessa Fiedler

Tim Hutchon is your best bet on seeking aca accreditation for camps on campus :)

01:17:14Abby Van Note

ACA accreditation COVID-19 specific or in general

01:17:34nick pangio

Join camps on campus!

01:18:18Venessa Fiedler

If you've never attended the Camps on Campus preconference at the ACA National Conference, you definitely should!! One of the best resources/workshops out there

01:18:39Jeff Heiser

Thank you all, this is super helpful.

01:18:55Jean Holt

Are any of your camps accredited with ACA?

01:19:06Corrine Pruett


01:19:09nick pangio

I am more than happy to talk about the process as well as someone who runs a large ACA accreditaed camp.

01:19:09Matthew Lee

Thanks Tim for that information, I will be reaching out to you for sure.

01:19:18Jerrell Kelly


01:19:20Richelle Williams

campus in general would be awesome with some covid-19?

01:19:23Jean Holt


01:19:23Jaclyn Gidley




01:19:27Crystal Durham

I agree with Richelle

01:19:29Michael Pappan


01:19:30Ashley Marsh


01:19:38lauren Hoffman

general with some covid 19

01:19:39DeVanee Lasley


01:19:49Rob Thompson


01:19:53Emily Charnowski


01:20:00Jeremy Hamlett

anticipating COVID 19 regulations going into 2021

01:20:11Bill Moorman

I would love a best practices forum.

01:20:17Ashley Marsh

Updates & resources

01:20:26Jaclyn Gidley

Recruiting staff still

01:20:36nick pangio

i would be interested in hearing from schools that did cancel and what was the reasoning for doing so soon

01:20:39Tim Huchton

01:20:56Tim Huchton

Tons of great info here

01:20:56Janice DeMonsi

I would like to know more about who canceled and why - was it administration

01:21:13Jeremy Hamlett

Marketing and brand preservation if summer 2020 does not happen.

01:21:34Jamaica Cannon

When they canceled are they saying June/July or limiting into the Fall as well?

01:21:54Michael Pappan

Demonstation classes/activities for virtual engagement

01:21:57Mike Rac

For those conducting swim lessons during camp organizing it? How do you work in upcharges?

01:22:06Jean Holt

We are cancelling on-campus camps b/c our university has moved all summer classes online.

01:22:26Mike Rac

How are you organizing it. sorry touch screen deleted a portion

01:22:50Janice DeMonsi

Would you do another session in May as well as we get closer to more camp dates and more potential closures or delays to starting camp it would be useful to be closer to the time camps launch

01:22:55Venessa Fiedler

Thanks so much for hosting this round table!

01:23:02Domonique Sak

thank you, everyone!

01:23:10Crystal Durham

thank you so much! Super helpful

01:23:13Anne Marie Skylis

thanks all this was great

01:23:19Jean Holt

If the IM/SC Institute occurs, there will be a pre-conference on camps

01:23:27Ashley Marsh

Thank you!!

01:23:34Venessa Fiedler

so. many. carbs.

01:23:38Jon Janis

@Jean there is one already planned I believe

01:23:38DeVanee Lasley

Thank you!

01:23:41Klee Sellers

Thank you all!

01:23:41Jean Holt

I actually enjoy working from home!

01:23:44Richelle Williams

thanks so much yall! check out the post with the red cross info on NIRSA connect

01:23:46Domonique Sak

everything good, gravy!

01:23:47Mike Dickinson

Thank you everyone! stay safe.

01:23:50Kenneth Turbush

Thank you from Boston College!

01:24:05Matthew Lee

Thanks everybody for the information!

01:24:10Michael Pappan

Great session!! Very helpul!

01:24:13Jordan Garcia

Thank you everyone!

01:24:13Corrine Pruett

Thank you from WVU!

01:24:51Crystal Durham

I need a more comfortable chair to work from home

01:24:59Tim Huchton

I have been working from home for ACA for th epast 8 years.

01:25:02Abby Van Note

Preach, Crystal

01:25:04Jon Janis

Heard that Crystal

01:25:36Crystal Durham

thanks again! See you next week!

01:25:41Jeremy Hamlett

My daughter is in Woodworking 101 today...building her new desk to do schoolwork ;)

01:25:51Jean Holt

Stay happy & healthy!!

01:26:05Kathryn Hutchings

Working from home is working well (took my desk and computer from the office), but I think I actually work more since my desk is right here... Need to take more breaks. This was great! Thanks!

01:26:10nick pangio

Thank you from Ohio State!

01:22:40Tom Giles

Proudly finished in 783rd place

01:22:52Adam Burkhart

Basketball Training Video Oscar

01:22:57Shana Kessler


01:22:59Scott Flickinger

Atta way, Tom.

01:23:00Ashley Lax

lol @brooks. we have to pay students without them working. if they work, we have to pay them on top of the stipend the university has decided

01:23:35Amanda Bray

We were able to rehire our students under a “cleaning and maintenance” position so that we can track how much money we are spending toward the fight against COVID. We can potentially get paid back for those hours.

01:23:42Jerrell Kelly

Aaron, we were told at WKU that we have to find meaningful work for any that we keep and our institution also included a letter writing campaign the university is running, but our department has decided not to go this route as all pay would be out of departmental budgets

01:23:46Crystal Durham

@Aaron I made a list of remote tasks that includes creating a bank of questions that we can use for weekly quizzes in the future, renaming our storing video clips so they aren't IMG003, and taking full video from this year and cutting it into clips for training

01:23:48DJ Doss

@Brooks - I know that it is a similar type of work, but we have had some of our more veteran employees help with reviewing training material

01:23:58Jon Randle

KU is continuing pay for students based off their semester average. No work required, in fact, students working is frowned upon. Sometimes money does grow on trees.....

01:24:09Jacob Walker

Is anyone else charging forfeit fees for digital programming?

01:24:26Roger Watson

Do any of you do academic class for intramural sports?

01:24:26Shari Landmark


01:24:33Natosha Harris

UK is not charging forfeit fees for digital programming

01:24:35aaron brooks

@ Crystal, please send me that list if you don’t mind.

01:24:38Valentyn Potapenko

We aren't charging forfeit fees

01:24:39Zac Bemmel


01:24:40Erin Sanders


01:24:40DJ Doss

Not charging forfeit fees at this time

01:24:41Ro Ramirez


01:24:42Matt Dunigan

No forfeit fees just an L

01:24:43Jason James


01:24:44Dom Williams


01:24:45Matthew Nuesell


01:24:46Amy Rask

No FFT fees, since we aren't eating referee/staff costs by them not showing up

01:24:47Jordan Hunter

Not at UC Irvine

01:24:48Hunter Hartley


01:24:48Zach McMahon

we are doing staff evaluations via zoom that the employee will get paid for

01:24:50carson fenwick

UNLV Not charging but removal from the league is possible

01:24:51Trumaine Becoat Wade

If they miss two games, they get removed from the league

01:24:51Ben Dao

i don't think we would

01:24:54lauren Hoffman

no forfeit fees

01:24:55Shana Kessler

we got rid of our forfeit policy altogether with our current program plans

01:24:56Kevin Linker


01:24:56Gregory Deverson


01:24:56Anna Castillo


01:24:58Jamaica Cannon

We are not, esports is the only place where someone not "showing" up would have an affect

01:25:00Gabby Sokol

no forfeit fees

01:25:01Brittany Mueller


01:25:03Laura Ferguson

No FF, but if they have 2 no shows, they are out of bracket, and 3+ they are removed from league

01:25:07Drew Meadows

No forfeit fees

01:25:22Domonique Sak

NIRSA sent this out yesterday: free and simple to use

01:25:25Kevin Maurer

Yes to Laura!


no - we change to individual fees; if a team don't show up they are removed from the league

01:25:29Matt Dunigan

Same @laura

01:25:36Jamaal Rhodes

no, remove them from the tournament and keep it rolling

01:25:47Jacob Walker

Thank you everyone!

01:26:06Jon Broska


01:26:10Jason James

He doesn't either

01:26:16Matt Dunigan

Thanks to Megan, John and Lax!!!!!

01:26:17Ben Dao

i don't have any where i am :(

01:26:20Jon Broska

It wouldn't be an IM Roundtable if that wasn't asked lol

01:26:21Tom Giles


01:26:26Tom Giles


01:26:30Jami Brossette


01:26:30Charles Anderson

Thanks for putting this together. Stay strong everyone.

01:26:40Greg Durham


01:26:40Jamaica Cannon

@broska same, I have all female teams or mostly joining open leagues. not even Corec

01:26:41Tom Giles

The tampa one?

01:26:42ryan perreira

we expanded my staff to do zoom videos on various topics, twice a day.

01:26:44Krista Chauvin

RIP tom

01:26:47Krista Chauvin

tom brad

01:26:50Krista Chauvin


01:27:00Jarrode Davis

The best team - go refs

01:27:09Greg Durham


01:27:12aaron brooks


01:27:13Erin Sanders


01:27:13Jordan Hunter


01:27:13Hunter Hartley


01:27:13sydney` vanderlinden


01:27:14Matthew Nuesell

Heck yes!

01:27:14Jordan Leslie


01:27:14Cindy Klatt UNI


01:27:14Jacob Walker


01:27:15Scott Lotze


01:27:15Matthew Lee


01:27:16Ben Dao


01:27:16Amanda Bray


01:27:16Anna Bruning (Oregon State)


01:27:16Zac Bemmel


01:27:16Brandon DenHartog


01:27:16Tyler Artley


01:27:17Hannah Burrichter


01:27:17Dom Williams


01:27:17Anna Castillo


01:27:17Amanda Knutson


01:27:17Gregory Deverson


01:27:17Shari Landmark


01:27:17Ali Tackett

heck yeah

01:27:17Amber Mateer


01:27:17lauren Hoffman


01:27:17Allie Bogard


01:27:18Valentyn Potapenko


01:27:18Domonique Dunn


01:27:18Shane Ferrara


01:27:18Jamaal Rhodes


01:27:18Jarrode Davis


01:27:18Brittany Mueller


01:27:18Greg Durham


01:27:19Chris Terwilliger


01:27:19Kevin Linker


01:27:19Alison Fisher




01:27:20Anja Shelton


01:27:20Krista Chauvin




01:27:20Brett Kozak


01:27:20Trace Stenz


01:27:20Crystal Durham

yes please!

01:27:20Daniel LaPalm


01:27:21Elvis Lizardo


01:27:21Troy Maddox


01:27:22Tina Mascaro

small school IM roundtable.... yes yes yes

01:27:22Nathan Lawless


01:27:22Jarrode Davis


01:27:23Matt Dunigan


01:27:23Alex Gebers


01:27:23Jerrell Kelly


01:27:24Trent Oneal


01:27:24Ro Ramirez


01:27:24Alexandra Sanchez


01:27:25Nicholas White


01:27:25Laura Shively


01:27:26Brian Beam


01:27:26Greg Gilliam



Powderpuff League is one of my upcoming ideas for my school. Also thinking about opening up leagues within sports for females

01:27:28Bailey Kenney


01:27:30Jarrode Davis




01:27:31Jason Linsenmeyer


01:27:31Jarrode Davis


01:27:32Julie Gentry


01:27:32Mike Dickinson

Yes :)

01:27:32Luke Bettencourt


01:27:33Scott Flickinger


01:27:33Jarrode Davis


01:27:34Jami Brossette


01:27:35aaron brooks

= %110 yes

01:27:36Shana Kessler


01:27:38David Gaskins

Yes, always helpful to hear new ideas and hear different perspectives

01:27:39Adam Burkhart

Yes - *How can we view last weeks Round Table with Discord and Esport help?

01:27:40Jason James


01:27:40DJ Doss

Yes -- particularly as we start to get a better feel for Fall plans and the summer impacts

01:27:43Domonique Sak


01:27:44Raamen Bass

yes….please help me. LOL

01:27:51Domonique Dunn

You all have lovely homes!

01:27:51Aaron Dueker

did you really have to ask that lax?

01:27:57Garrett Larson


01:28:01Tom Giles

can someone drop the esports link again

01:28:09DJ Doss

I think that was 101% yes @Brooks

01:28:09Matt Dunigan

Theme @lax????

01:28:14Jami Brossette

Whats our shirt theme for next roundtable??

01:28:15Kelsey Jones

Thanks for hosting, y’all!!

01:28:26Scott Flickinger

If anyone wants the social media flyers for trivia next week,

01:28:27Kevin Linker

Thank you, Rec Fam!

01:28:28Adam Burkhart


01:28:30Matt Dunigan

virtual clap to megan jon and lax!

01:28:30Jarrode Davis

Great job!

01:28:31DJ Doss

Great work team! Stay safe!

01:28:31Gregory Deverson

and Wash your hands!

01:28:32Jason Graves

Thank you!

01:28:31Gregory Deverson

and Wash your hands!

01:28:32Jason Graves

Thank you!

01:28:30Jarrode Davis

Great job!

01:28:31DJ Doss

Great work team! Stay safe!

01:28:31Gregory Deverson

and Wash your hands!

01:28:32Jason Graves

Thank you!

If you have an idea or would like to facilitate an upcoming caucus or forum please email