At Santa Clara University - it is not the potential of losing staff - it is losing revenue from summer camp....we do not get an operating budget from the university and that is a huge worry for me - no camp - no money to run the program.
Hopefully the school would step up to assist if that loss occurs!
even more so coming from a non-revenue generating department
Summer Camp specific RTs later today and April 9: https://nirsa.net/nirsa/connect/ideas-in-motion/
The camp later is 2 p.m. PST :) I will be on that as well
At a private school like Bucknell University, there haven't been talks yet, but our president did say by May 15th there could start being lay-offs/furloughs etc...
Of course we are advocating - the challenge is the university will be short 13 million at this time....so it will be a challenge if we can not run camp.
Many schools, even private, will receive money from the stimulus bill that was just passed
(Thus will hopefully avoid furloughs/layoffs, possibly?)
^Sure hope so!
you know if
keep track of what you are doing on an excel spreadsheet so your work while we are “remote learning” doesn’t go lost in the shuffle.
We’re bracing for a 35% or so rec fee refund and loss of summer camp and summer rec fee. The university hasn’t said anything about furloughs or freezing spending, but I am informing my staff today we are freezing spending voluntarily due to the unknown.
Similar to Judy said, I am having my staff create and maintain google docs with each program area, the work and programming they are doing as back up
Historically, though, there is a rise in enrollment when the economy dips!
From what I understand of the stimulus bill, it won’t help our sector since it’s to targeted industries especially small business and independent contractors, But it could be more from the FEMA relief and you have to document everything,
With direction of our higher ups: UTRGV just started with 20 out of 110 employees on working with minimal hours as of Monday this week. But as of today we are going to offer all 110 employees professional development opportunities with a max of 5 hours a week.
we do a weekly report based off assignments given by director
I agree I do not think stimulus will help higher education.
My director has provided us (part time recreation coordinators/supervisors) has offered us a few training resources to do online. She has set a limit on how long these trainings could be. HR has also sent out "work from home" sheets where we report weekly what we have been working on.
all falls under a teleworking agreement for the month of April
Life University is finding ways to keep programming going, not just Campus Rec., to engage students at no cost. Student Affairs is hosting a virtual hang out with scheduled events that are updated each week. Still talking with HR about part-time student employees working, but work study students can work.
Being productive was a theme at Augustana as we were asked to share on a google sheet what activities we are offering to campus online and via links, etc. The zoom chats have created ideas I have already used!
At TCNJ they are focussing campus wide on keeping student staff employed. We are doing online Pro Development along with having projects and then virtual programming.
Being productive and producing tangible results is the key focus at CWU.
Working on setting up Zoom Group Fitness Classes for students/faulty/staff through June 30th, end of the fiscal year.
we are currently experimenting with online zoom classes
as well as Les Mills
We are doing the same thing Life University is doing here at NVCC to engage students virtually
Haven't started yet.
Starting our first week of the fitness classes next week.
We have been posting virtual fitness classes for two week as well as promoting resources such as Les Mills as well as others.
We can not do any fitness classes - due to insurance rules and not being able to pay instructors (we are in California) - we have listed a ton of FREE options mentioned on this site already that we are advertising instead.
University of the Bahamas here: we hadn't thought about doing them with zoom (which I think is a great idea), but we did look at doing live videos through IG or FB
Is anyone doing something that's NOT group fitness classes?
Missouri Baptist University has done several that have gone really well, but have had to be on a volunteer basis by the instructor due to liability and our administration's desire to not spend money when there is so much free content available.
We are doing zoom virtual classes. Very popular. Usuauly 3-4 classes a day. Participation has increased from in person classes. Open to students, faculty, and staff. Alumni office also asked to do a class for alumni once a week.
Adelphi is doing them, attendance is the same - our usual ppl. We are slowly rolling it out to make sure the video/sound aquality is good. and we are recording to put up on our You Tube channel for convenient in case they can't join live
UTRGV is producing zoom gx classes. We get additional coverage by our departments and outside community.
We are also posting a fitness tip of the week and a workout move of the week.
do you have a link?
WE are doing a month long self-care challenge for our students. Daily tasks to benefit self care. Focussing on Eat Sleep Move and Breathe
What social media platforms are everyone using to post and engage students and are you meeting any resistence from administration or marketing to use these platforms?
LSUS has instructors send in fitness class videos that we post on our facebook page. This way students/faculty can watch on their own time. We already have issues having people show up in person. hosting a zoom fitness class may pull in 2 or 3 people.
Zumba is not allowed on any platform that can be recorded- be sure you are checking those licensing regulations!
Other than fitness classes: We're doing online group card games like Cards against Humanity in a virtual room
Some certifications have regulations on where their courses could be conducted.
I like Pam Watts term calling it physically distancing - I agree!
Springfield College is using Instagram mostly, Zoom, IMLeagues, Google Hangout.
In our outdoor program, we will be doing a virtual fireside chat to talk outdoor stuff, watch a fire pit remotely and roast marshmallows remotely. We typically offer this program in person and it's a big hit so we thought we'd try something virtual. We'll also be posting educational videos as it relates to the outdoor via social media and our website.
you can see attendance
Santa Clara University- here's the webpage of stay at home options that's been put together thus far.
Zoom shows the numbers as they teach the class Instructors send me the totals.
Imleagues - we use for all prog reg and we still have ppl register and we take attendance
SBU we use a third party app called atleto where we can virtually "check in viewers"
Zoom has settings you can setup.
I will ask Group Ex. Instructors to report head counts.
Santa Clara University- Yes, we're doing online gaming, but sticking to sports only games for now.
I just signed up with Mission Control for esports, excited to work with them.
LSUS uses esports through mission control
physical distancing 🤗
What is Mission Control?
we are using IM leagues to do virtual IM leagues we are starting with Madden20 and Fifa 20 and YES I think we will have to continue this in this fall - I think students will like having the options
Looking into IM Leagues for sports games as well
FYI The Zumba newsletter says “While you cannot stream classes publicly on any social media platforms, including Facebook, Instagram, SnapChat, YouTube, etc. (as we do not want you to get into trouble for not having the appropriate music licensing, and instructors have complained about classes being streamed publicly even if they are deleted immediately after the class ends), we strongly encourage you to teach classes virtually through a private platform, such as Skype, Google Hangouts, WhatsApp, Zoom, 8x8, so long as no recorded video of your class is publicly available once it ends.”
UTRGV plans to continue when we have a facility so we can capture online learners.
Bucknell is running a whole bunch of different Esports. Fortnite, Rocket League, NBA, MLB, NHL, FIFA... We have students register using their gamer tag, and then we create the schedule right on IMLeagues. We started this week and so far so good.
Mission control is similar to IMleauges but for eposrts,
mission control is a company you can pay to help you with virtual leagues - they told us $400 and we had to say no
Mission control is like IMleagues, but just for esports. They handle all regististion, scheduling etc.
e sports club forming is staying active and we are offering madden, fifa, tournaments, etc
is there a link I can share for the recreation without borders?
https://missioncontrol.gg/ for more info on mission control
smash.gg and geex.gg are two other online platforms for e-sports and setting up tournaments.
I also use GroupMe to communicate with each league so students can post results and what not.
We are using the APP we utilize for normal group fitness registration for our online classes. The links are in the App when the register for the class.
Geex is doing a free beta until I believe it was June.... They work closely with IMLeagues and an IMLeagues account is connected with Geex
What are people doing for any prospective student days to highlight recreation at your school to help make sure we as a college make class and meet enrollment and have a less melt in admission world. (especially with the deposit deadline changing from may 1 to June 1)?
if you are trying to create your own, what about doing a twitch channel to get stream of the games
smash.gg is free for setting up private tournaments/rooms.
isn't there a way to title it as Recreational and Competitive?
I am trying to create a campus recreation introduction video to highlight to prospective students what we are all about since they are not touring and need to decide if SCU you is for them.
JOining chat room with Student affairs/involvement at our virtual admissions events. and our sport club coaches did short videos/elevator pitches we can use and circulate to admissions, ect.
We are providing free resources that students can access. We have also talked about creating an online library of classes so that students can access it anytime. We are also considering doing a social media series via Instagram that will have a series of work outs, given by our personal trainers with at home weights - water jugs, rocks, stumps, etc. There has been talk about us still collecting the Rec Fee so we are trying to figure out how we are going to connect to the students as much as possible, since we are collecting the fee.
My concern with JackBox was that you could only have 8 people actively participate and everyone else would be a passive participant
IM roundtable is today at 12pm PST
We were asked by our admissions office to create a virtual presentation that they will present to the new virtual accepted students day.
we are working on creating a virtual orientation. Brand new for us and we are learning everyday as we navigate this process. We are looking to create a video that showcases each area of Rec.
@Gettysburg College- we are having a ZOOM campus rec student leadership panel hosted by our admissions
We have been creating videos for Admissions as well.
we are also in the process of creating a virtual program similar to Florida States.
Lehigh University is partnering with a company called Wisr which is creating a virtual admissions experience for incoming students. It gives them a platform to ask any questions they want and can be answered by experts on campus (student or professional)
CSUSB - we are currently doing weekly reports in a google drive that gets sent up to upper administration every week so they can see what we are doing to promote programs virtually to our students. Our director will gather the information at the end of each week and send information to president cabinet so they are aware of all the great work our department is doing.
UTRGV is finishing a video adding disclaimer of footage was captured before. We are part of online orientation.
As a segment prospect students go through. But it is self paced
At West Alabama our preview day will be on zoom and we will be speaking to them. We will give them our information for a powerpoint
We have been creating videos via Canva. They have just introduced a super easy video creator.
Sorry here from Truman State University
Canva is doing video editing now?! Thanks for the heads up Eric.
With these platforms becoming so popular for everything from student staff meetings to group fitness classes, do others anticipate continuing them in the fall and will need to purchase Zoom for Business (if you're like us and don't have it)?
just keeping names and will likely mail
good question about prizes
We plan on mailing out t-shirts to seniors and holding onto shirts for those returning to Bucknell.
We will wait, and if they are not close, we will mail
I didn't know Canva has videos now, cool!
We're looking to send prizes out once we're back
We are holding them until students get back in Aug. If they are graduating Seniors we will be mailing them out.
we will have to wait - we can not spend money so we can not mail them - we will just keep track of what they won, and keep communicating when we can get them to them and mail or have them get picked up
Getting workout equipment out to students in the residence hall through RAs and Housing Coordinators. IM Shirts will be given when we are back on campus.
At CWU, we are looking at prizes for some spring quarter options. We would mail them to the students directly.
UB: We'll be keeping items until we're open again. We have no way of getting funds to mail anything and mail would eb super slow now anyway
LSUS is partnering with SELU and other schools in the state for our eSports, and we will send whatever we need to the host school (SELU) and they will send off to winning students in each league
UAM: We priced the cost of mailing an IM Champion T-shirt with the post office and found it cost prohibitive at this time. Cost: $5.00 per shirt!
We are also going to be reaching out to LCIRSA to see if they can contribute somehow!
Due to COVID-19 we are wanting to purchase new mats for the fitness floors, specially ones that will hold up and easily sanitized.
has anyone reached out to their campus post office about printing labels for you to mail stuff off?
we cleaned before we left
One thing I forgot to mention... PIRSA is running state-wide E-Sport leagues. Should be rolling registration out by Monday.
For fitness classes, we have a separate monitor in the Zoom meetings. This way, the fitness instructor focuses on teaching, and the monitor focuses on the administrative things like attendance, muting, and recording.
We are being given as much time as needed after we report back to get summer staff trained, deep clean, and communicate re-open
Is anyone working with their EHS staff to determine what is needed in regards to cleaning?
Stony Brook University is doing summer classes online as well so we are unsure what that means for us at the REc
In one of my other Zoom NIRSA facility meetings I heard something called Clorox 360, Green Sport Alliance and Environize (SP) to help "bomb spray" for cleaning.
At CWU, we are hoping our facility and all program areas can be open mid-June.
UB: we're not sure when we'll be reopening. our Dean is saying we probably will not be back until th close to end of summer. So we're planng for Fall
A&M Galveston is online through Summer I, so best guess would be potential re-opening July 1-ish.
Northern Virginia will not start back on campus programming until summer session 2, hopefully.
Truman State (Missouri): All online classes all summer and our graduation ceremony has been pushed back to AUG 1st. We are not anticipating opening the Rec Center until June 1st. We have staff that are ready to come back and work if we reopen on time.
UB is University of the Bahamas
Pat- we are really happy with our Elivate mats
UNC-P is out through the end of the month for now
Stay at home order issued through April 30
Adelphi, I'm imagining our univ trying only to allow programs on campus during the summer that are income generating. Rentals, camps etc
what was that product again?
chlorox 360 is backordered for a while, at least that was mentioned in a Roundtable yresteday
We are making plans starting as early as June 1, but then what does July 1, August 1 and then Fall semester look like.
At CWU, we use simple green disinfectant. It's safe on a lot of different material types.
Have any of your students reached out to you because they are in financial hardship where they may losing housing. Are your universities still paying students?
Curious if there is anyone else on here that they are the only paid professional in their department? Would love to connect with some of the smaller schools of our small schools :)
a few, we are still paying ours based on an avg hours worked.
Sarah, I am!
Sarah, I am the only paid professional in my department -- my school is Carson-Newman University
Adelphi has changed their annual Giving season to a student support funding drive.
They had to apply for an exemption to stay on campus
would anyone be able to send me the documents email@example.com
Our university is not paying students - only work study students, and we did create a Student Assistance Fund for students to request financial help at this time - in the first day 33 requested funds and it was not advertised to students
Don't forget about Pam's survey she sent out recently. That data collection will help us leverage our response.
In California (UOP) our employees accrue sick time. So if they are not FWS they can only use up their sick time and the University is giving everyone an extra 24 hours
Arcadia University - Our university is paying work-study students for hours assumed on their schedule i.e. in line with their schedule prior to the pandemic
We are paying our students, but they have to be doing something that is considered work. We have created many ways to conitnue to support our student employees. Also our students can use accrued sick time
HR has not decided about our students and being able to use their sick time - we are hoping they can use it
A&M Galveston is trying to provide student workers remote work opportunities. Work Study is required to still be paid as it is part of their federal financial aid.
Is anyone still collecting the Rec Fee? If so, what are you offering to compensate for it?
Student workers remote only when preapproved by HR
LSUS students must fill out a work agreement form to work from home. this is how we pay some of our group ex instructors. We have also pushed our students in our department to other departments that need help. I sent two of my weight room workers to career services
Our university isn't paying students either. There would be no way for them to collect cheques. Most students in housing are on a housing grant, who could go home, we sent them home
Jumping off, thanks everyone!
Thanks for all the info! Stay healthy everyone !
-Truman State University
Thank you for hosting!
Thanks for hosting!
Love these roundtable sessions. Thank you all!
Thanks for this.
thanks for doing this
Thanks guys. Much appreciated.
Do the survey! it was quick! and thanks for this roundtable!
Thanks Everyone. Great discussion. Be well!
This was great, thank you!
thanks! all be safe!
Thanks from UC Irvine!
thank you for hosting! I hope everyone is able to say safe and healthy
thank you for hosting! I hope everyone is able to say safe and healthy
See y’all at 8pm for Quarantine Trivia!
Thanks from UC Irvine!
thank you for hosting! I hope everyone is able to say safe and healthy
For more information, please contact Erin O’Sullivan, Director of Advocacy & Strategic Partnerships.