Hello from California Polytechnic University Pomona!
Hello from Stephen F Austin State University!
Hi from Saint Louis University!
Hello from Ball State!
hi from LSU
Hi from University of Washington
Hi from California State University, Fullerton!
cheers from Youngstown State University!
Hello from WVU!
Hello from Ohio State!
hello from BGSU
VCU in the house!
Hi from University of South Alabama!
Hi from WashU in St. Louis
Hello from UT Rio Grande Valley!
Hi from Santa Clara University
University of Maryland, Baltimore!
00:31:10Anne Marie Skylis
Hello from Columbia University (me and Lauren Dudziak)
Hi from Austin Peay State University!
Hello from Old Dominion University!
Hi, Steve from UCLA
Hi from University of Colorado Colorado Springs
Hello from Texas Southern University
Hi! Angela from Moraine Valley Community College in Chicago
Hello from Boston College!
Hi from Princeton University !
Tiffany from UCLA
Hi from UC Santa Barbara!
Hi from Stanford University!
Greetings from WVU!
Howdy! Rob Thompson from the Colorado School of Mines here.
Hello Everyone from Emory University!
Hello! Kayode Lewis from UNH
Hey everyone, Sean from Oregon
Hi from Boise State!
00:33:31Abby Van Note
Hello Everyone! We're excited to have y'all with us.
Hey everyone DeVanee Lasley from University of Missouri St Louis
Exploring one day options. Currently moving as scheduled.
we are a go right now
we are a go right now, but it doesn't seem likely that we will be able to begin camp June 1st as planned
I don't see them
00:34:47Anne Marie Skylis
also exploring, but waiting 2-3 weeks to hear from University administration
We are continue to plan the camp, but expected to reduce if needed.
Santa Clara University - weplan to re-evaluate on May 1. We may cancel first session
00:34:58Abby Van Note
What are you considerations for go / no go?
right now we are a go.
Hi everyone - Perry Karnofsky from McGill - May 1 is our decision date
deciding whether or not rushing to hire and train for partial summer is worth the time and cost to do it. exploring virtual options and looking at what liability and options are.
as of right now we are a go
Our earliest camps in May first week in June have been rescheduled to end of July/August. Looking at mini camps in August/Fall
We're planning both as normal and with reduced offerings
Biggest question right now is trying to figure out how to recruit and train staff virtually
Those that canceled was it you or your administration that said no go
we are as planned until the university makes the call by the end of next week. Big decisions will be based on staffing
We are modifying.
we are a go and have been instructed to continue forward with hiring process however should be prepared for virtual offerings summer 1 with potential delayed start date
we don't start until june 22nd so we are staying the course for now
We are modifying as well
We are holding off on our registration but if we open it, we aren't taking deposits to avoid needing to refund
We are thinking about real time testing in terms of taking temps, self notifying if previously sick.
Plan ABCD ready for action
NAU - we halted all registration while the Rec Center is closed and promised 100% refunds if we cancel a week of camp that they are registered for
We have updated our refund policy. All summer is already sold out.
we have currently suspended registration, we are accepting them but not charging anyone until we know what weeks we will be running
Our University President sent an email out today that all summer school classes will be online. That has us no-go for on-campus camp. We had already approached our partners about virtual camps.
also holding off on registration until closer to summer time
We are still waiting on opening registration until we have a confirmed "yes we can operate camp this summer"
Currently normal, but plan would be to modify as things change (wait & see) with an if x happens, we'll do y.
WVU implemented a $0 down payment option
We closed registration , until we know if we can have camps
Still waiting for a provost decision
Delaying registration and promotion until we hear more. If we open we wont take deposits unless we can guarantee we wont be effected by shelter in place order being extended
We opened registration the week before the chaos hit, so we’ve not made any changes at this time. Just trying to figure out the personnel aspect.
open and no changes
00:37:56Anne Marie Skylis
also doing a $0 down - asking them to pay a week in advance (if operational)
Ours has been cancelled
we are also discussing going with an interest form rather than actual sign-ups
We had launched registrations and will need to look at how much the virtual camps will cost. Of course, not as much as traditional camps
We are nervous about state stay at home orders…CO is on a stay at home until April 30th.
Nebraska is/was at 65% of our camp capacity when we closed in mid-march.
Our university announced today that all summer academics will be online only, but hasn't made any decisions about services (Rec, library, student center, etc). Registration is open and if we cancel those who are already registered will get a full refund. Some people registered May 1.
We start camp June 22 so we are thinking about canceling that and hoping to kick off in July with our last 5 sessions
*make that March 1
In the case of virtual camps, how would payments look like?
Has anyone explored smaller registration caps i.e. fitting the 10 person gathering rule?
We are looking to split camp by age and have half kids in one area and the other half in another to decrease the amount of kids together at one time.
we are considering limiting camp capacities
Still waiting on upper administration on whether to make to cancel
we are taking registrations as usual and informed parents they will receive a refund if cancelled.
We have not explored smaller numbers - we can not be in our facilities they are closed so no option for that we are in California
we know all classes will be remote so now have the space to also spread out throughout campus
At ohio state we are looking at just doing july and august as osu put a hiring freeze through June 30. if we can keep staff. OSU just moved all classes online for the summer so staffing is our big issue at this time
We are holding tight until the end of April to make any big decisions/adjustments while creating some contingency planning in the interim. Higher ups may be making the decision for us sooner than that, though. Still accepting enrollments.
our director has suggested limiting camp groups to max 8 campers with one counselor. I'm worried about safety with only one counselor. Anyone in a similar situation?
00:39:54Kristen Pettis Imbimbo
upper leadership cancelled all summer camps at Rutgers university
00:40:31Kristen Pettis Imbimbo
I’m curious how are people are conducting virtual camp?
00:40:48Abby Van Note
We'll chat about virtual camps near the end
hiring freeze for Wake Forest univ as well
WashU is on a hiring freeze until June 1st
Want to know more about how people are conducting virtual camp.
ACA says 1 adult to 8 campers in day camps. I say no because of bathrooms/water/incident
sorry I had to relocate because my fiance is also on a call right now
We always have 2 counselors per group to avoid 1 counselor being in charge of a group.
WVU has a cap of 60 campers/week due to day care licensure and uses a 8:1 ratio.
I would say no - you need two counselors
00:42:30Anne Marie Skylis
agreed - we try not to have single staff members in groups
Also need to consider for ACA accredited camps that the ratio for 4-5 year olds are 6/1.
We do not allow single staff at OSU. mainly locker rooms
we are also looking at our full time staff being “all on deck” considering our hiring situation
If we end up canceling due to COVID-19 we would give everyone who has registered a 100% refund.
Trying to offer credit vs refund if possible.
OSU has said that if parents want out because of COVID we will honor a full refund
even if we run camp
Our summer 2020 camps are currently scheduled to proceed as planned. We are working through a number of considerations and will provide additional information as it is available. If it is determined that our camps should be canceled, we will issue campers a full refund, minus a small card processing fee. When making travel plans we encourage you to book refundable hotels and flights or use Southwest Airlines. If you have questions or concerns please contact us.
we are giving 100% refunds if we cancel a week due to COVID19
If we cancel due to COVID-19 we will offer a full refund.
We will give 100% most likely if we have to cancel due to covid - maybe minus the software fees
Nebraska has stated that if we (the University) cancel a session all deposits and payments will be fully refunded.
at UMSL if we end up cancelling we will give a 100% refund back to parents
We are holding off on opening registration as our registration program charges us a 2% cancellation fee on all cancellations
Full refund if camp doesn't happen or if parents opt out
we had the thought that if we were to run, refunds would only be given if we cancel. if parents cancel there would not be a refund.
If we cancel a camp we offer 100% refund, would do the same in this case.
Right now we are waiting for our university to decide. If I have emails or calls about it I tell them to wait to register for now. However, we take a lot of campers, so we don’t fill early
If you use Activenet as a registration system, make sure you are aware of their new refund policy
We are offering credits as refunds, but if they press or wish for a full refund it will be given
It may have a big impact on how refunds are processed for your program
Considering keeping deposit to hold for next summer with priority registration if parents want to do that
We would use our normal refund process for the pulling of a camp registration - which is a %
If parent/guardian wants to refund before we announce (official date is May 10th) they receive full refund. After May 10th is 90% refund.
McGill - Quebec provincial laws require us to issue a full refund for cancellation prior to the start of camp - regardless of covid19 anyway
00:45:01Cindy Klatt UNI
If cancel 100%refund.
traditionally we do not offer refunds for parents cancelling, but have the flexibility to give a percentage refund depending on the situation; usually we settle on 50%
We aren't advertising that but we would give a refund
If a parent wants out, due to COVID-19, we would offer a full credit, or a partial refund depending on how close they are to the date of the camp.
At UMSL if you cancel within a week before the start of a camp week they will get 50% back. we keep the deposit.
I had a parent cancel her 2 daughters due to conflict with another camp and we kept the deposit.
Can we talk about staff recruitment and training?
Yes @Bill ^
Our K-12 schools are closed for the remainder of the year. Talk that they will start early next year and may finish late next year.
everything is pushed back until may
Reach back out to past staff who may have not come back due to internships, study abroads, etc...their plans may have changed and they're now looking for summer employment
UCSB is currently doing online Zoom interviews with the hopes of remaining open. We have not canceled camps or closed registration for the time being. No direction from campus yet.
All applications are submitted through online portal - I have it open for now and am doing virtual interviews.
we aren't on a hiring freeze, but I'm hesitant to hire counselors not knowing when we will start camp - especially because we might start a month later than planned
we are choosing to if we do virtual camp we would only use staff that are prior camp workers and already on staff in other departments rather than hiring anyone.
We have been asked to change our training to virtual and then if we get the go, we will have 2 days to do in person trainings which must include their CPR training
We are conducting interviews, but letting them know their jobs are not guaranteed
We are still interviewing but just asked HR how they will do hiring paperwork - if they can not do the I-9's in their office....if they have not determined this we can not train until it is done - the hope was to do virtual training but we may need to pause and delay camp due to staff not trained and week one will be training & hiring all at once
Oregon - On a hiring freeze but our application is still open and we are accepting those still. Will probably be doing zoom or phone interviews in May
we are still doing virtual interviews. Also at OSU we have created an incentive program for staff to recruit other staff
At UC Davis in California, we are still able to hire however background checks are not being processed, either in person or from our online vendor. Even if we open up campus in late May/June, we are concerned about getting staff background checks processed in time.
We can't get background checks done because we provide them on campus which is closed. We are conducting interviews but can't hire anyone currently even though we plan to open as normal. and we can't hold trainings until people are hired, so there are a lot of things in the way of starting on time.
I am conducting Zoom Group interviews, one with a group of previous staff, and another with new employees. Also planning on creating a zoom meet and greet with hires because we will be offer to offer jobs to students.
UMSL is currently conducting interviews via zoom. We have a lot of students who want to return from last year. We have been keeping all applicants updated as the dates have changed for camp.
Reach out to departments who may be looking for new practicum/internship opportunities for their staff as traditional sites may not be operating
we were in the middle of interviews when we were told to transition remotely. zoom interviews now, being transparent about the plans in motion. also being clear about the time commitment, dates of training, end date no matter what
Although students cannot work at this time, we are still planning on hiring. We are interviewing with potential camp staff via zoom meetings with pro staff.
<3 virtualized I9
Staff training is all online.
Princeton has completed conducting counselor interviews, but we shared with the applicants that there is a chance that camp may be cancelled due to COVID19. As now, we are proceeding as normal until told differently.
how are you working on building camaraderie with your staff when it's virtual?
I was on an ACA forum before this. The lawyer says to tell the potential employe they are an “At Will Employee”
Depends when camp starts.....if it is right before that we open then all but CPR will be virtual
our job posting was pulled until we can hire......we had 19 people apply 🤦♀️
I’d be interested in the camaraderie piece too
was anyone on the ACA call yesterday - Rachel Satinsky (Employment Law attorney) recommended adding in "at-will" language and not promising anything or person may be eligible for unemployment.
Depending on enrollment if we only hire returners in person training may not be needed, just online refreshers.
ACA has a great library of online training options that you can customize for yoru needs.
We are going to play on a three day in person training unless we are told otherwise
The American Red Cross is offering a 90 day extension course for individuals with a current CPRO or Lifeguard certification. (Linked above)
free membership code is ACAFREE
Can I speak to that?
All student employees at our university are "at-will" employees. Anyone else?
I do work for ACA
www.acacamps.org/membership/free use the Code TIM
1 year of free individual membership
We plan to have both virtual and in person training but it will likely start later.
Yes for lay responder only
Richelle can you please send that to me too? SLowry8@kennesaw.edu
Last I knew once you complete the online course you have a year to test out the pratical skills
That is something we are considering
On the ACA forum they said not to do the temp because it isn’t the best indicator
On ACA Call they said you can to daily temps of staff.
we are doing zoom interviews
with staff and campers.
00:54:20Anne Marie Skylis
sorry - we said take every kid's temperature every day - the camp would be doing this?
no but that's a great point
we haven't even thought about that. that is a great thing to think about.
is anyone considering a policy on if a camper has a certain temp whether or not they can come to camp that day?
ACA Create your own training and Zoom
We are using expertonlinetraining.com
would anyone be willing to share their camp's communicable disease policy? email@example.com
Who (of you) will be checking camper’s temp at check in?
Canvas, zoom and safety skills
Like with a childs school - parents should know NOT to send their kids to camp unless they have been fever free without medicine for 24 hours.
ACA has a program that you can build your own sessions or use a pre-packaged program
Zoom for live communication and interviews. and then emailing out powerpoints and webinars
kahoot/padlet for interactions and check understanding
zoom has the breakout room option, which is great!
I would recommend getting a standard temperature from your Student Health Center if you are concerned
@DeVanee, we do a "wellness check" during check-in with the parents. the guidelines are "is there anything visible?" cuts, bruises, scratches, etc. that can be seen should be brought to parent's attention before they leave. when it comes to temperatures, usually you see the camper not being themselves, but you don't catch the temperature spike until later. there have been times where I mentioned a camper didn't look good, the parent touched their forehead, and made that assessment themselves right there. so nothing formal, but whatever is visible
Has anyone thought about providing childcare (cost or not) to current health care workers, essential employees, etc. currently??
I would also talk to your general counsel about taking campers temperatures. If a camper or staff member does get sick you may be opening yourself up to some liability...
Does anyone have a “Junior Counselor” program/position? If so, please email me I would love to hear more about your model! We are also in our second year of camp at WVU and would love to look at other “Parent/Employee Handbooks, Manuals, etc.” if you are willing to share! firstname.lastname@example.org
Tim, does this virtual training allow us to pass our ACA accreditation for us camps that are ACA accredited?
We are currently already running coffee hours and trivia nights for our staff to start that process
Lots more team building activities - but I have no ideas what they would look like
@Corrine, we have a Counselor In Training Program! I would be more than happy to share more information about it. Please reach out to me at Nora.email@example.com and we can set up a time to chat.
Michelle Cummings has been doing webinars on Virtual Team Building: http://web-extract.constantcontact.com/v1/social_annotation_v2?permalink_uri=https%3A%2F%2Fmyemail.constantcontact.com%2FTraining-Wheels--More-Virtual-Team-Building-Games-.html%3Fsoid%3D1101278278671%26aid%3DEjUpfdMqANQ&image_url=https%3A%2F%2Fmlsvc01-prod.s3.amazonaws.com%2Ff04fc496001%2F883a7441-c0dd-4b30-bb84-aab8ba7580cc.jpg%3Fver%3D1585694987000&fbclid=IwAR1gX9Zc_6mL6qcaNKvdn7SFljYozWxBlzqq5FFqjFiD270-YE9Fmw1tGf8
Since the poll results didn't share to screen, I'll list them here: 70% proceeding as normal; 29% planning with reduced/modified offerings; 15% exploring virtual camps; 7% cancelled (84 individuals responded)
A lot of universities with team building/challenge course programs are looking at online team building. If you have such a program I would encourage you to talk to them.
do you see a good turnout?
Are universities treating camps different that have to do with sports vs non contact programs?
01:03:14Abby Van Note
Nick, we've seen limited results so far but we started this week
Rec Sports Camp - very active (aka not daycare) at this point
We are looking to taking out our sport and kitchen camps at ohio state
We are active- not daycare.
our model is very similar to community recreation because they are our competitors
Has anyone explored moving camps to a school break like fall or christmas break?
Has anyone thought about the fact that schools may be closed, but the virus restrictions get lifted before the normal school year would have ended…Parents are going to be soooo ready to send their kids to camp. Is anyone planning to launch camps early in the outside chance this happens?
we already run those at osu
we've explored offering winter break camps, but never have because it's the only down-time I have to get any prep done
We have multiple "schools out" day camp during the year.
We talked about opening camps early, but everything is pointing to that not being an option to allow for trainings, registrations, and be truly ready
Keep in mind that supply ordering may become a big factor....orders that are on hold right now are potentially going to hit vendors all at the same time.
@mike what is the "schools out" day
Abby- we are putting that decision on the university
I would be hesitant to start early since we would not have staff adequately trained
same as Angela ^
We also do Presidents Day camp, spring break camp, birthday parties, special events, etc.
We've started a Google Classroom for our currently enrolled campers. We've tested it this week with all small group and will go live with all campers next week. We post instructions and material lists and then the campers can post their completed projects to share and interact. Eventually plan to offer counselor led Zoom activities. If camp does not happen this summer, we'll use this platform to provide a virtual camp. Haven't figured out pricing yet if we're virtual.
we also do snow day camps
@Nick how do you plan for those?
@jeremy can I spy in on one of your virtual sessions to see how everything goes?
Google Classroom allows you to add assignments, projects and NOT teach them at that time - my son does his classroom time all over the place
@Jeremy, I would love to see that as well!
for snow day We have parents put a deposit down in the fall and offer from January 15-March for only those campers 1. we set up an on call schedule week by week with staff that are on call. somehow it works. feel free to email me at Pangio.firstname.lastname@example.org and I can go in more detail
Keep your links private. Don’t post them on website or publicly viewed communications.
I would like to know more about who canceled and why - was it administration
Marketing and brand preservation if summer 2020 does not happen.
When they canceled are they saying June/July or limiting into the Fall as well?
Demonstation classes/activities for virtual engagement
For those conducting swim lessons during camp organizing it? How do you work in upcharges?
We are cancelling on-campus camps b/c our university has moved all summer classes online.
How are you organizing it. sorry touch screen deleted a portion
Would you do another session in May as well as we get closer to more camp dates and more potential closures or delays to starting camp it would be useful to be closer to the time camps launch
Thanks so much for hosting this round table!
thank you, everyone!
thank you so much! Super helpful
01:23:13Anne Marie Skylis
thanks all this was great
If the IM/SC Institute occurs, there will be a pre-conference on camps
so. many. carbs.
@Jean there is one already planned I believe
Thank you all!
I actually enjoy working from home!
thanks so much yall! check out the post with the red cross info on NIRSA connect
everything good, gravy!
Thank you everyone! stay safe.
Thank you from Boston College!
Thanks everybody for the information!
Great session!! Very helpul!
Thank you everyone!
Thank you from WVU!
I need a more comfortable chair to work from home
I have been working from home for ACA for th epast 8 years.
01:25:02Abby Van Note
Heard that Crystal
thanks again! See you next week!
My daughter is in Woodworking 101 today...building her new desk to do schoolwork ;)
Stay happy & healthy!!
Working from home is working well (took my desk and computer from the office), but I think I actually work more since my desk is right here... Need to take more breaks. This was great! Thanks!
Thank you from Ohio State!
Proudly finished in 783rd place
Basketball Training Video Oscar
Atta way, Tom.
lol @brooks. we have to pay students without them working. if they work, we have to pay them on top of the stipend the university has decided
We were able to rehire our students under a “cleaning and maintenance” position so that we can track how much money we are spending toward the fight against COVID. We can potentially get paid back for those hours.
Aaron, we were told at WKU that we have to find meaningful work for any that we keep and our institution also included a letter writing campaign the university is running, but our department has decided not to go this route as all pay would be out of departmental budgets
@Aaron I made a list of remote tasks that includes creating a bank of questions that we can use for weekly quizzes in the future, renaming our storing video clips so they aren't IMG003, and taking full video from this year and cutting it into clips for training
@Brooks - I know that it is a similar type of work, but we have had some of our more veteran employees help with reviewing training material
KU is continuing pay for students based off their semester average. No work required, in fact, students working is frowned upon. Sometimes money does grow on trees.....
Is anyone else charging forfeit fees for digital programming?
Do any of you do academic class for intramural sports?
UK is not charging forfeit fees for digital programming
@ Crystal, please send me that list if you don’t mind. email@example.com
We aren't charging forfeit fees
Not charging forfeit fees at this time
No forfeit fees just an L
No FFT fees, since we aren't eating referee/staff costs by them not showing up
Not at UC Irvine
we are doing staff evaluations via zoom that the employee will get paid for
UNLV Not charging but removal from the league is possible
01:24:51Trumaine Becoat Wade
If they miss two games, they get removed from the league
i don't think we would
no forfeit fees
we got rid of our forfeit policy altogether with our current program plans
We are not, esports is the only place where someone not "showing" up would have an affect
no forfeit fees
No FF, but if they have 2 no shows, they are out of bracket, and 3+ they are removed from league
No forfeit fees
NIRSA sent this out yesterday: https://nfhslearn.com/welcome. free and simple to use
Yes to Laura!
no - we change to individual fees; if a team don't show up they are removed from the league
no, remove them from the tournament and keep it rolling
Thank you everyone!
HOW DO I INCREASE PARTICIPATION BY FEMALES IN INTRAMURAL SPORTS?
He doesn't either
Thanks to Megan, John and Lax!!!!!
i don't have any where i am :(
It wouldn't be an IM Roundtable if that wasn't asked lol
QUACK QUACK QUACK
Thanks for putting this together. Stay strong everyone.
GO BUCCANEERS -
@broska same, I have all female teams or mostly joining open leagues. not even Corec
The tampa one?
we expanded my staff to do zoom videos on various topics, twice a day.
The best team - go refs
01:27:14Cindy Klatt UNI
01:27:16Anna Bruning (Oregon State)
small school IM roundtable.... yes yes yes
Powderpuff League is one of my upcoming ideas for my school. Also thinking about opening up leagues within sports for females
(Lil Jon) YEEEEEAHHH
= %110 yes
Yes, always helpful to hear new ideas and hear different perspectives
Yes - *How can we view last weeks Round Table with Discord and Esport help?
Yes -- particularly as we start to get a better feel for Fall plans and the summer impacts
yes….please help me. LOL
You all have lovely homes!
did you really have to ask that lax?
can someone drop the esports link again
I think that was 101% yes @Brooks
Whats our shirt theme for next roundtable??
Thanks for hosting, y’all!!
If anyone wants the social media flyers for trivia next week, firstname.lastname@example.org
Thank you, Rec Fam!
virtual clap to megan jon and lax!
Great work team! Stay safe!
and Wash your hands!
and Wash your hands!
Great work team! Stay safe!
and Wash your hands!
For more information, please contact Erin O’Sullivan, Director of Advocacy & Strategic Partnerships.