Please put comments and questions you may have here!!!
some said this is our “New Now”
What are you doing for your climbing wall areas?
Roger thanks for question, going to keep them and bring them into conversation as we go
Are you working rmeotely or on campus. Texas Southmost College skeleton crew. We are 4 professionals and each one of us will be here one day and we will rotate on Fridays
Shut down until further notice
We have shutdown
WVU is closed.
St. Edward's: all 4 pro staff working remotely, shut down until further notice
Cal State Fullerton, we are completely shut down, likely through May 22.
Shut down until 4/7
Closed, but have maintenance team in the facility
Gettysburg is shut down
UConn has shut down all operations until further notice. Pro staff work from home!
Loyola Marymount University Working from home, all of our facilities are closed for further notice.
00:34:06Meredith Merchant, WPI
Campus itself has completely shut down on essential personnel. No one is to go into facility except for our pool operator.
We have shut down operations but some are still coming into the office. We just started a remote work rotation
Wyoming down until further notice and working from home. Maintenance is doing all our deep cleans.
Creighton is shut down TBD
Maintenance team is still in facility
Shutdown as of 3/18 at Virginia Tech
@Roger, I purchased a Lowes Chemical backpack sprayer (think ghostbusters) and worked with our certified Belayers to go up and spray the wall down with our disinfectant
University of Manitoba, Canada, currently closed for operations, we staff are working from home, but maintenance is still continuing on campus
At Cal State San Bernardino (CSUSB) we have closed all facilities until further notice. A few staff will stop in during the week for a facility check/walkthrough
West Florida is working remotely through May 8
Same - shutdown until further notice at UofI Chicago. Campus engineers are checking on facility. We're trying to get Building Service Workers in to address daily needs.
UC is shut down, maintenance and housekeeping are on campus working limited hours, we are all working remotely
East Stroudsburg University is shut down until further notice. 4 professional staff working remotely.
Following guidelines with limited staff - we are closed but maintenance comes in on a limited basis. Our Aquatics Coordinator comes in to maintain the pool. Custodial is only working in 2s…separate at all times.
00:34:54Dean Bowen- Worcester State U
WSU- closed until further notice, essential FT employees only. Facilities still on campus. City/State may be taking over for COVID-19 response. (MA). Everything remote at this time.
Completely shutdown, maintenance staff working under oversite of campus facilities but paid by deoartment
Here are at Dixie State University we are closed. Custodial is still in our building cleaning.
Staff can come in - we must alternate times and not be in the building at the same time
We are closed, but pro-staff can return as needed.
Facilities closed until further notice. Custodial does maintenance. Next week student workers will be here to assist with videos and updating files . Maximum 6 of them will be ehre
MIT is shut down. Facilities is still checking on the building and there is a core group of 9 that is rotating through to check the building and process refunds.
ISU - Facilities closed for use. We have some staff who goes in and working We are deep cleaning and have some maintenance work.
Boise State is closed. Only staff allowed to work from the physical facility are the Facility Foreman and custodians.
UCLA has closed all facilities. Only authorized staff can enter if/when needed
SHSU Rec Sports facilities are shut down, all programs have switch to virtual and our professional staff are still within the building on alternative days
Cal State Fullerton - Our University PD has requested us to do building checks twice a day
Hello from York College in Jamaica Queens. The HPE Complex is has been shut down until further notice. Admin staff are allowed on campus with limited access. Our custodial staff are working in rotations to deep clean the facility.
At CSUSB essential personnel only included Associate Director and Director
As Facilities staff we only go back to campus to do site-visits for renovations/major maintenance items. We do connect as a team (8 in total) connect daily
Rec Center Closed until further notice. All full time staff including custodians sent home. Facilities Management still checks maintains pool.
00:37:24Wheatfall III, Oscee
Texas A&M is shut down through April 7th with plans to open back April 8th with limitations. Maintenance and custodial are still in the facility
Is anyone letting folks in to retrieve locker items even if they are closed?
Shea, we have yes on a case by case yes
Meeting people outside to give them back their locker items
Minnesota let members in Wed and Thurs from 12p-4p to retrieve items
Locker question (Shea) - case by case but completely optional to Staff
UW - Seattle - All facilities and outdoor spaces are closed completely. Critical staff are allowed to work onsite right now (mainly maintenance and custodial), all other staff is required to work remotely (at least through 4/8). No student or temporary staff working currently.
We opened at certain times the first week of closure. If they couldn’t come then they have to schedule a time to meet with me at the facility to retrieve any items.
Same with East Carolina, limited interaction with appropriate distancing, have stopped due to local guidelines
We are in Canada - Brock University. We are fully closed and full time staff are all working from home with some periodically showing up on campus to allow odd contractor in or check pumps and pool. We are expanding our building currently so that project is going on by that contractor. Only authorized through specific entrance are allowed on campus. As this has progressed and direction from government and University has evolved we have been shut down for over a well now.
Portland State did lockers for a brief time but it was suspended when the Governor ordered us home
AT VT we have allowed patrons until today at 5pm
Creighton is likely going to box up departing students belongings and ship it to them when we reopen.
We've told clients were not allowed to come in to retrieve locker contents. We've decided a 30 day grace period will be permitted once we open again so people can gather their things.
Santa Clara University- Patrons can connect Campus Saftey to be escorted into the building to go to their locker room. I shared with them a report of all locker users.
Illinois' stay at home order has prevented us from allowing patrons to clean out their lockers. We are looking into mailing items, if possible, to members when the campus is open again
For my lifeguards at Case Western Reserve, I mailed items to my guards that they left behind until the Stay At Home Order
does anyone have a re-open date? if so what are you setting that date as?
UW - Seattle - We allowed patrons to retrieve items last week. Once the required stay home directive went out on Monday we have stopped that until further notice.
At West Florida we have matched Housing's dates for locker clear outs, which are yesterday, today and tomorrow from 9am - 1pm.
The Green Sports Alliance just advertised a “large scale cleaning in the time of Covid”. It is on April 1.
There is a machine called Clorox 360 that we have ordered at VT. There is about 6-8 week delay, but was a vetted machine through our health center to clean large areas
NO re-open date is set. Realistically it keeps seeming like it will be later than planned. June 1st was tossed around this week. But i am guessing it won’t be open to students and public - June 1st might be a small return to site work for full time time working with social distancing in a limited capacity. This is changing daily though.
Thanks for comments on the climbing wall.
Also thanks for the locker comments. Much appreciated
For those programs where your facilities are closed, what are you all doing for those students who rely on us for income for rent, groceries, paying for college, etc?
Question: Are any of your departments having student staff do any remote work? If so, what are you allowing students to do?
A&M Commerce- sending online work to student staff so we can pay them.
we are still paying students for their scheduled shifts but currently cannot allow them to perform remote work
At U of M we have a product called Environize that has two options for sterilizing and sanitize. We use the atomizer gun or "Ghostbuster" backpack mentioned, or a fogger similar for fogging for mosquitos. We were doing it as a part of regular cleaning prior to the outbreak and upped it leading up to closure. Now that we closed all spaces have seen it used on them
00:44:18Dean Bowen- Worcester State U
Worcester State U (MA) have purchased and were using these prior to COVID-19 https://victorycomplete.com/
Southern Miss - We were told we couldn’t pay students unless they were work study. The only exception is group ex instructors doing online exercise videos we can pay on the back end.
Our students (Loyola University Chicago) have been deemed non-essential and therefore not allowed to work from home. They are , however, allowed to use sick pay forhours they were scheduled to work.
Sacred Heart University - closed as of 3/17, no re-open date as of now. But I have heard that some buildings are closed and sealed, possibly not re-opening until August. I have sent projects home to students so they can work remotely and still log in for work study funds. If a student worker was paid via budget, we can no longer pay them.
I am having staff do weekly development topics (customer service, social justice, leadership, personal/pro growth). I started a list of ted talks and linked in learning for each topic. They can do up to 5 hrs of learning and then after each video/course they do an online google reflection form. then a Friday 1 hr meeting to discuss as a staff
We at Tulane put an order in for a Clorox 360 in the first week of March, told it wouldn't be delivered to end of April. We thought we had the order in before facilities started closing, but still missed ordering early enough. Anyone had 360 delivered recently?
North Texas is waiting on custodial vendor to get supplies for Clorox 36
Minnesota (per the University) will be paying our students based on their average weekly hours worked spring semester. If they are doing remote work, I don't think we are allowed to pay them extra due to this.
Cal State Fullerton - we are paying them currently through April 6th.....after that is up in the air
ESU is offering $200 for individuals who worked 15 hours total the 2 pay periods before our spring break. We also have a small group of students working remotely, including a hiring committee, some group fit instructors that are doing IG videos/ zoom classes and our Facility Managers in Training are still getting a few hours a week
Creighton - FWS students are getting paid through the semester... Non-FWS, Hourly, are not.
We paid staff scheduled until March 28th based on our HR departments recommendation. Post March 28th we do not have 100% direction. No student staff are working from home for us. Some of our staff are already looking to apply for employment assistance program (EI) in Canada. We just facilitated year end student evaluations over email and phone.
UNC Asheville - paying students through the 31st.
Boise State University: not allowed to pay students employees as a university. Limited "essential" remote work allowed.
Are most universities replacing filters in mechanical systems and/or cleaning ductwork?
Regina (Canada) the University committed to paying student staff for any scheduled hours they had. Most schedules were done through March. Once that is complete, an ROE (record of employment) is provided to them so they can apply for unemployment.
At UIC we are paying students. They are completing assigned tasks remotely. Because of the closure they are missing our required professional development training so most of the tasks currently are surrounded around that. Lifeguards are completing online videos for review. Other areas are reviewing procedures or assisting with manual edits, etc. in addition to those professional development options.
CSUSB will pay all students for their normal schedules until April 5th but still working on a plan beyond that.
At AUM, new hires are going to be paid based on the hours they were going to be working during the future periods. Student/Part time staff will be paid an average of the hours worked for periods Jan 5-Feb29.
Emory is paying all FWS and Non-FWS through the end of the semester for an average number of hours per week x number of weeks remaining in the semester. Only Non-FWS students may continue to work and only may do so remotely (in addition to their payout).
UConn - paying employees their regularly scheduled shifts through 4/5.
Loyola Marymount: Students are receiving checks today for their "average" hours worked in a pay period and will receive one more check of a lump sum of those hours to cover the remainder of the semester (4 more pay periods)
Seattle University paying all staff through March 31st. Staff still local and available for work after dorm closure will be compensated through Apr. 15th
North Texas: CWS paid, others for training (virtual-if any) or through telecommuting
Oregon State allowed student staff to use accrued sick leave.
West Florida is paying all students up to the hours they were scheduled to do online trainings, virtual evaluations and it includes some NACE career online moduals
Coursera is a great option for both free classes and ways to earn certs like positive psychology specialization.
Jumping ahead maybe - are we going to talk about our work-flow, and or how we are staying connected within our Fac ilities Staff Teams?
At ECU we started using this disinfectant (not this company but just an image): https://www.unoclean.com/Green-Klean-Chlorinated-Disinfecting-Tablets-GK-CDT6.55.aspx
KU Rec Services was given approval through the University to pay students the average number of hours they had worked through the first six weeks of the semester. So if student A worked an average of 10 hours, I then go in and add 10 hours per week since we closed.
Hiring committee _ hiring/interviewing new Rec Attendants for the next semester
We were asked if our students could be used to help caption the virtual classes Upstate is now providing
other remote work: having lifeguard manager redo manuals and screenshots, having staff look at policies and websites and provide feedback. As well as fitness staff doing livestream fitness classes.
SHU - I sent a list of questions about what students are doing at home and I will use this info in ma newsletter and social media. I have asked them to research all applicable topics - climbing walls, at-home fitness, outside fitness, etc.
Would love to hear from others with esports facilities/teams.. have you transitioned to remote tournaments? Etc.
The student development Roundtable this morning was fantastic and has a LOT of resources (Lead by Earl C.).
A York College, we have been advised to continue paying our work study students. For those who are under payroll, they have been advised to fill out a telecommute form, and hopefully we can assign them work from home. These are all great ideas. Thank you
A&M Commerce- we are doing zoom meetings for our Bsup interviews.
For the E-sports questions- this link was shared at the IM roundtable yesterday, has resources for rules, etc. https://drive.google.com/drive/folders/19zzZpOAUJFaD4vu6xboXK3A4-NpRRkW8?usp=sharing
We are transitioning to Zoom meetings also for promotion & entry level positions
We are doing some esports tournaments. https://recreation.uic.edu/programs/intramural-sports/
WVU - Moving forward with initial hiring timelines however making adjustments for changes in graduation dates. Transitioning to virtual onboarding and training.
St ed's: gameplan is to host interviews via google hangouts or zoom (may include presentations) but currently told to pause all hiring until further notice
Illinois State - we are planning on slowly rolling into traditional hours. Biggest hurdle currently is number of staff that will be around
Last I heard, CWRU will be operating on limited hours similar to spring break
Ours too, @Drew…that’s a major concern of ours. Have students been instructed to vacate campus?
UVM is starting to have those convo's: our facility is being used as a surge site. Right now we are planning on having a slow rolling open as we can figure out staffing levels and participation levels.
Portland State is planning to be closed through mid-June when our spring term is over. We have yet to give this consideration.
No talks about that re-open process. I suspect it will be a slow roll out. Monitoring numbers. etc. I am sure we will have a strategy meeting here soon looking into this plan. Our government has also set pretty strict guidelines so we will need their approval first.
All student, with the exception of special cases in res halls, have been instructed to leave campus
Noted, thanks Drew
Emory: We are still in the “shutting down” phase for University operations but re-opening/untangling is going to be more difficult. We are talking about a phased approach and will also be impacted by when we reopen (Summer or Fall). We may also have our facility re-purposed and are on a hiring freeze right now for all staff. It’s going to be a ramp up approach.
at UC we will go straight to summer hours following a week of deep cleaning, all based on student staff availability
Our students have been moved out of dorms completely. It is expected that our pro staff are going to be covering building if we do happen to open.
Good point @Justin, here is a link for helpful info about locking down Zoom
All of North Carolina mandated students to leave campus and move out ends today, all in person graduations cancelled across all systems
U of M in Canada also, same as Chris, where they're issued an ROE and apply on their own
Don Jenkins, Loyola Marymount University, we have been told our student employees do not qualify for unemployment benefits- this is here in California
At West Florida we know we can not open until May 8th based on the governors executive order closing gyms until then.
We have a sanisport (which we share with athletics). we use it quarterly but will increase our use when we are back open. I HIGHLY suggest looking into something like this for the new "normal" in facilities
Our Campus CT staff will be completing the deep clean/are currently doing this
Since SNHU is being setup as a surge sight, the National Guard will bring in a third party company to deep clean our athletic building.
01:05:07Wheatfall III, Oscee
Can everyone list the cleaning solutions they are currently using to clean during this time?
Wyoming is using Vindicator
Oxivir used in Regina (Canada)
We at CSUSB use a local custodial company for regular cleanings but will be in discussions to extend the scope of their service for future deep cleanings.
We will/have been deep cleaning ourselves (me) with Hepacide and Chlorinated Disinfecting Tablets prior to opening (whenever that may be)
We have health services in our facility and clean their space although we are shutdown
Fitness Center cleaning procedures that you have learned from this?
MIT has been toured, but not chosen at this point
CSUF - THe county has inquired about it, but we are really on the low end of their list
County health has been under consideration but are now looking into adjacent fair grounds
We are on a local list for pandemics and if the local government wanted our facility could be used as a site to assist with the situation. (Canada)
UCF - projects among cleaning were happening before we moved to essential personnel only.
We are proceeding with scheduled or underway projects, as well we are evaluating future ones
CWRU- I haven’t heard about the gym yet. but I heard the Dept of a Health has inquired to use the dorms for either medical workers or as ICU. Last I heard, there is no final decisions
Due to available budgets during this uncertain time
Southern Miss - We are bumping up our pool draining and cleaning from summer to now since we have potentially a month and a half down.
University of Vermont is having our basketball gym, indoor turf facility setup as a surge sit right now. They anticipated to start using it today if needed, but it sounds like it's not being utilized yet. fingers crossed
Boise State: capital projects are continuing and we recently used the closure to replace underwater pool lights. Going to try and finish our floors during this closure as well.
Our staff at UIC that would typically do this work (projects, preventative maintenance, etc.) are not coming to Campus.
We are proceeding with projects, trying to move up certain projects that are "easier" when no people are in the facility. AKA: replacing lights above courts, however, everything is being reviewed again
As it relates to repair or construction projects, look for construction prices to drop quickly this fall.
Our facilities/buildings/grounds crew are getting some work on R&R projects, some capital projects, and other smaller work orders. Utilizing the time that the buildings are empty. Projects like painting, flooring, etc.
I didn't explain this as well as I could have, here's the news article: https://www.wmur.com/article/snhu-prepare-coronavirus-beds-flex-areas/31906475
We are attempting to flip our summer project schedule to this break
At Southern Miss we will also be doing a move out of all strength and cardio equipment and deep clean of the carpeting in the fitness area
We have a capital project still on going and they are on site. Construction parties have been determined as essential service by provincial government. Some other vendors through coordination with security and facility manager have periodically showing up to complete some small projects. (Canada)
Since facility is closed, are you paying tv SERVICES, cHECK-iN SOFTWARES
We are prioritizing maintenance in our Women's facilities due to male tradespersons, and looking at prioritizing shower facilities as well
Emory: All new non-essential expenses are on hold.
We've reached out to our tv etc to see if they can pause our services
Our boat house renovation and gymnasium floor demolition at MIT has been stopped due to a work stoppage from the city of Cambridge
Oregon State has a very specific list of critical functions and if you do not fall on that list you can not be on site. Recsports is not on that list so no staff under recsports is allowed in facilities and on campus. We have worked with our University Facility Services unit to have our staff come under them and they can function under their oversight
We use a 3rd party local company for fitness equipment repair. Currently on a 2 week pause, then they will be continuing their usual schedule.
University of Vermont just had work on our new Basketball Arena shut down due to steel getting stuck in Canada and the stay at home order. Going to set phase 1 back and phase 2 is consolidating our recreation facilities is going to be push the start back at probably a year
Switching gears a little bit, has any one had any issues with people trying to access closed outdoor facilities, i.e fields, tennis courts, outdoor basketball, ect? And how are you managing with various signage, campus PD assistance when available, others?
At Tulane we do contract out a lot of our annual cleaning and preventative maintenance projects. However, no vendors allowed on campus at this time. With the uncertainty of reopening, it is becoming a challenge to determine when we can schedule those projects. Everything on hold.
We have put a hold on ALL recurring services
@staci, we have safety services patrolling those arease
Colgate has spectrum enterprise business for TV for all of our cardio pieces. Called to put service on hold. They said they should be able to pause our service/fee
CSUF - We've been instructed to not renew subscriptions during this time
What about your employee scheduling softwares? Fusion…When to Work…Sub It Up?
Cal State Fullerton
Gettysburg budgets are frozen now
We are still using Fusion and When To Work
SHU - all budgets are frozen
We are still using Fusion
Fusion to communicate with our members and program registrants, When To Work to keep a record of what Sick Hours we can pay, starting to schedule when we do reopen, etc
N/A for us on subscriptions
Any programs/Universities in talks or currently issuing refunds of "student fees" to their students?
We use Fusion, EMS, When I Work and all of those are necessary for our operations, even if we are closed in order for us to work from home/plan for a reopen
off topic question: are any facilities offering virtual recreation? We have been brainstorming with our Athletics Admin Staff about our rec staff completing online workouts.
Budgets are not frozen. We were making sure we were paying off all vendor and procurement invoices to ensure the companies hit hard by this will get their money owed. (Canada)
Our Rec Department has been posting workouts Janira
Campus Security patrols campus and have been kicking people off our turf field daily.
SHU - have 3 instructors on board to lie stream classes. So far we are using Zoom and Webex
We removed bb rims as well
We have not done basketball but have changed our Musco lights to not turn on.
I heard many cities in Ohio have removed the nets and rims
Our field lights have been turned off and will not come on. We will be discussing locking up soccer nets, removal of rims etc. (Canada) We are hopeful our campus security team is dealing with gatherings and usage.
@Kathy Obuszewski - Wow! That's pretty crazy!
We have lights that come on at dust, so we have removed lighting, but not the physical artifacts (ex. tennis nets, rims, etc)
Oregon has a state order to stay at home and direction to close all parks and recreation spaces. Campus is vacant so no need to remove any amenities.
We have also deleted our MUSCO light program to deter play in the evenings