Hello, I need to keep myself muted for a bit. Sharing a small space :)
Hey everyone! Also need to keep myself muted for a bit until my under 18 office mates are done with lunch :)
also muted here. have a 3 year down for a nap
Hi everyone. I'm finishing another zoom meeting on my laptop. I'll be on shortly
Ya muted for the 10mo jabber
Keeping one on one meeting times.
Natalie H. - SIU - Edwardsville
1-on-1 Zoom meetings (UGA)
Having to be very flexible on how they prefer to communicate. Some like Teams, others just phone, others Zoom. I have had to become proficient at all
Missouri State using Microsoft Teams to check in daily with all staff members. One on ones when we need to discuss something heavier
Zoom or Webex?
I have been trying to still keep up on the office banter via technology. Often times right before lunch in the office people will gather to try to grab a bite to eat, so around the lunch hour, I try to start a group video chat with everyone to check in on what they're doing for lunch just like we would if we were in the office. Then it turns into some casual office banter which is always good for the soul :)
Indiana State University is using Microsoft Teams to keep connected between Professional Staff. It has been working out very well.
Southern Miss - Not all pro staff has been kept on working remotely and most are on administrative leave during this time. We are still inviting them to our virtual meetings for them to stay in the loop if they choose so they don’t feel left out.
Thank goodness for Zoom!…New job - New City - Away from SO…so this connection and seeing familiar faces/names is nice considering there isn’t any face-to-face at the moment!
Chris from American University. We are suing Zoom now, but we used Google Hangouts initially. Hangouts is a nice free option. But, I like zoom a little better.
using, not suing :)
UW - Seattle, our Director is holding a weekly zoom meeting with all of our permanent staff. I am still doing 1:1 meetings with the staff I supervise either over phone or zoom on a weekly basis. We are just starting to research Microsoft Teams to see if that can be used as well. Also looking into Google Groups...
UT Austin is doing a Facility ops check in every morning. We have discussed how long it will need to be daily? Right now we are filling our hour(ish) meeting. We will monitor to see if it needs to be brought down in frequency each week.
Daily 9am coffee chat at Missouri state
virtual coffee breaks three times a week
Ole Miss: I am checking in twice a week with my direct reports, one is a ZOOM meeting (1 hour) and the other is a phone call (shorter)
Montclair State is on a group me with pro staff and we check in each morning at 8:30 to say good morning and share casual conversation
Oakland University is checking in daily on Google Meet
Utilizing office 365 to the max with sharepoint, planner, and email still
Our executive team is checking in daily since things are still changing frequently here in Seattle. I have created shared documents with each staff member to track tasks.
At Case Western Reserve Uni, I started to do Netflix parties with staff
We are all on Google chats. We share good morning pics and quotes.
Microsoft Teams is also great for more then just virtual meetings. We are using the Files tab and Staff Notebook
Same boat unfortunately
Our leadership team is communicating daily and then doing our larger meetings once a week. We are doing a full team meeting via Zoom weekly and then I am doing weekly check-in/meetings with all of my direct reports.
Along with zoom weekly meetings, we use groupme for casual chatting and slack for a few more groups
W&M not allowed on campus as of this week
Agreed on Microsoft teams. Can step up private channels for just specific program areas. Can add apps that help with assigning tasks. The files section is great for editing on the fly versus using an on campus share drive. Our GA"s can't get access to our share drive so this has really helped
Saskatchewan Polytechnic = not allowed
As of today, essential personnel only allowed on UCF.
University of Arkansas is not allowed on campus.
For us its discouraged, but can go as needed. Our director is still working out of there some days.
Boston College not on campus since Monday.
MSU Denver not allowed. Stay at home order by the state of Colorado.
University of Cincinnati not allowed on campus
UW-Seattle, not allowed on campus unless they are deemed "critical" (maintenance and custodial).
We have to alternate our times at Auburn University at Montgomery to be in our offices - don’t know if this will change…day by day basis
We aren't allowed on campus here at Clemson either :(
Tulane University is working from home
UTDallas only essential staff are allowed and the university now has a document for those staff to carry in the car to and from work.
Boston College-only our CPO allowed twice a week to check on pool chemicals. Nobody else allowed.
Colgate University not allowed on campus (only essential staff allowed)
At the University of Wyoming, only some buildings are closed, campus rec is one of them, but we can come and go as needed.
University of Houston - only essential personnel on campus. This does include our CPO's going in once per day to check the pools
Anyone having issues with staff utilizing Emergency paid leave?
Ferris State is not allowed until April 13th with the governors orders
Illinois State Univ - not considered essential personnel. Permission needed from me for anyof my staff to enter building.
Kennesaw State - campus is not closed. Staff have been directed to work from home but facilities staff are tasked to check in to building(s) once a week
USM is also allowing our Aquatics Coordinator to go in this next week to drain and shutdown the pool.
UC Santa Barbara-Campus is technically ‘open’ but only for essential staff. Rec is not essential
Longwood University. Employees still allowed on campus. Some required based on VP area. Permission needed for student affairs. Some allowed telework.
AU - only the head Athletic Trainer and two pro staff to check on the pool. The rest of our Atheltics and Rec department can not go in
We were allowed in until Tuesday at 5:00 pm. Now our facility is getting ready to be a surge site
southern methodist is working from home. campus closed. essential staff such as associate director works partial from campus and home
Loyola Marymount University, most buildings closed. Staff not allowed on campus, unless deemed essential
MSU is offering 2/3 pay option and several staff are interested in that. could drop tasks because it would be so suddent
University of Alabama at Birmingham- we are not allowed on campus. only essential personnel.
@W&M one Campus Rec Staff member allowed to come to campus to conduct a walk-through the facility once a week. Facility Mgt conducts a walk through daily.
Is anyone else dealing with Sick Pay for student staff? Chicago requires sick pay accrual for part time staff so we are wondering if any other schools are saying this is allowed use of sick pay?
W&M HR has conducted several virtual meetings to help explain how working from home is still working, just working differently.
@WVU, Facility Maint doing daily walkthrough of facility, one CR staff member doing a walk though once a week
We have 3 tiers: Group 1: Critical come to campus and leave as soon as possible, Group 2: Work from home, Group 3: Paid, but not able to work from home. We have a google doc for when someone needs to access the office to help keep numbers low and social distance.
rotating professional staff for facility checks, and to stay engaged with their teams. also rotating part time staff with minimal hours to assist with cleaning and disinfecting facilities.
We have shared our Zoom Personal IDs that allows us to virtually knock on office doors throughout the day.
Flex scheduling, this is an opportunity for all of us in the Campus Rec field to stretch a little in terms of how and when work gets done
Similar for me. I encourage my staff to text me if they need something urgent outside of business hours. But, if its not urgent, I'm signing off at 4:30pm and waiting until the next morning to respond (unless its urgent).
We have staff who are supporting our housing staff because we have kept our res halls open, although there are only about 1,000 students still on campus. We're helping clean out rooms as well as helping the Unions.
Lessons learned from China about WFH and supporting staff: https://www.mckinsey.com/business-functions/mckinsey-digital/our-insights/a-blueprint-for-remote-working-lessons-from-china?cid=other-eml-alt-mip-mck&hlkid=71a1ebea808e42f9a82e0716ac7ffae8&hctky=11787703&hdpid=8a7d725d-49e2-4b4e-91f7-ff6a4dadb4b5
We use Simple In/Out, a virtual clock in board to allow all staff to understand if folks are working or on some type of break. Mine currently says “Working From Home,” but if I’m going to be unavailable while home, i’ll update my status so that the other staff know that.
Adam B.- Wyoming
I've started using the "delay message sending" function in outlook to not bother others when I know they're not working.
There was a great article in the Chronicle about utilizing delay send https://www.chronicle.com/article/What-Happened-When-the/243082
We had to recreate the schedule and place those workable hours that were canceled due to COVID
At Arkansas we cannot pay part time staff for hours they don't work
We are creating 40-60 hours of central curriculum to offer part time students to allow them to still get paid
At UT Austin, we are working to do remote projects and they are able to do professional development trainings through the LinkedIn learnings
At Kennesaw State unless there are remote tasks for students to complete we can only pay FWS an average of regular hours. We are also navigating what to do with wages as we have been tasked to refund a portion of the student recreation fee.
UW - Seattle, we are allowing them to use accrued sick leave since this is a health pandemic but they do need to have a scheduled time set up. Otherwise we are not paying student or temporary employees at this time.
Question. Discussion on impact of student fees being refunded due to no facilities, programs and services.
At University of Toledo, unfortunately all of our student employee positions were terminated, except for FWS positions.
Longwood University: Paying students average number of hours worked whether they continue to work or not though May 9. This includes Federal and non federal work study.
UA paid student staff for one week for average of last 2 pay periods that included spring break. We are currently gathering info on if they are still in town for when we reopen. We were also asked if they can work remotely and if we were able to monitor their remote work.
At ISU we built a course in Canvas with 20 modules, each worth one hour. They can take the modules for 10 hours of work/week. Modules cover department knowledge, relational leadership model, career readiness and personal development. We will then build more specific module by area
Ferris we are paying 2 weeks of average hours and after that we are creating projects to do remotely for the students.
At Tulane University FWS will be paid out what they are eligible to receive. The University has also told us we are able to use budgeted funds if we can find something for them to do
Wake Forest Univ is going week by week to pay or not
USU - we have moved our maintenance week to maintenance month and have our students sticking around to help us out with big cleaning and maintenance projects
Illinois State University - we just got the message last night that we will continue to pay student employees. For students paid on an event-by-event basis, we are supposed to estimate what their pay would have been
GA's will be paid. We may be looking at not having GA's next year.
Our student government just asked our President for refunds on student fees so I am interested to hear how others are managing this
A&M Commerce - Using Alison.com for development workshops which has an assessment at the end to apply what they learned. We are at 10 hours a week per student to complete these development workshops as well as any area workshops.
Any refund discussions are being determined by the university. We’ve been told to defer questions and wait until their decision is made. We are trying to freeze our payroll deduct for staff members but no word yet.
SMU agreed to pay student workers and part time staff up to a specific point (April 5) based on published schedule i.e. when to work. We are waiting for more guidance from university as to what will happen after April 5
At AUM we haven’t discussed for the students yet, but we are visiting it for our “community”members. Housing and dining are doing partial refunds, however.
At Elon, our two graduate assistants are still getting paid during this time They are meeting with us weekly and working on some projects. Our student employees are still getting paid during this time. We looked at their average hours worked the last five pay periods in the spring semester. Some students are able to work remotely on projects so they are able to be paid for all of that time as well.
At UConn we have been able to pay all of our students who were scheduled to work until April 5th even though we closed on March 14th.
University of Houston - we are still waiting to hear if the student fee will need to be refunded. We have to wait on that to determine if we can pay student employees for anything remotely until that is determined.
Loyola Marymount University, only allows students with FWS to be hired.Students will be paid out in a lump sum payment for the 4 pay periods that were remaining in the semester. However if a students federal work study award has depleted before this crisis they will not receive payment.
MSU Denver is refunding for only upcoming events that either haven't been held such as CPR classes or our 5k running program which just started. We are encouraging personal training clients to use their remaining sessions once we reopen.
We are also paying all student staff and part-time an average of the hours worked for pay periods Jan 5-Feb 29.
Full refund or pro rated?
same here. we were scheduled for annual spring maintenance in April but have completed it early and taking the time for other repairs and improvements
UARK is funded by tuition allocation; no fee = no refund. We refunded program fees and extended memberships fur duration of closure
Santa Clara University- we're offering to credit our Alumni members account with the number of days that we end up being closed. All that have asked for refunds were given this opition have agreed to it.
We're discussing only offering pro-rated refunds
We have found system limitations too!! Rolling with all the punches and it’s helping us plan for the future!
Katie burns, does USU have a limit on the amount of people allowed to come in and complete maintenance at one time?
UW-Seattle, we are just starting our spring quarter next week. We have heard so far that we should be getting some funding from student fees but we are not sure if that will be our normal allocation or less. The University is going to charge students fees for spring quarter even with limited services. We are working on refunding memberships, programs, etc. So we have no self-generated revenue at this time which is typically half of our annual budget (the other half is from student fees).
UNC-Pembroke, yes...we’re kind of in the dark, but keeping the faith that it’ll work itself out in the long run. I don’t think we could’ve prepared for this in the slightest.
for membership and other programs are all in postponement. no future charges will take place. still working on programs that were already paid up for, like spring sports leagues.
SMU is discussing at a University level and anticipate crediting community and alumni memberships for duration of closure. We also have semester memberships that would expire end of spring so anticipate refunding. But we have been asked to wait on a University response regarding refunds and credits.
Brooke - I agree
Is anyone continuing their plans to hire summer staff? If so, how are you holding interviews?
I don’t think we’ve gotten that far.
We are! I am doing Zoom interviews starting next week!
American Red Cross has given an extension of 90 days on certification and re-certification
We should start talk to our admin about a "soft opening." It will take time to get the facility / pool ready.
We are allowed to continue any part time searches that were underway, but are not allowed to do any news
At Kennesaw State - we are continuing to hire summer camp staff as usual and reviewing how best to transition training online
We are also doing Zoom or Google Chat intervies
Only allowed to offer job, cannot hire until campus reopens.
We are! Our application is live for summer staffing and then we are going to do Zoom interviews in mid-April.
David C - we have also been given an extention by Red Cross for certs and re-certs
How soon would we or could we expect to feel/see ramifications of all of this??
Longwood University- As of now we are prepping to hire for Summer and Fall staff with similar timeline as usual. Email in applications and zoom interviews will be our process. Making the offers to candidate might change based on any further communication from University.
All I know is if our university is open…Our students will expect the recreation center to open.
For lifeguards, they need to take a free online course for the 90 day extension
01:28:02Leah Hall Dorothy
You ALL ROCK!! Let’s pivot the _________ out of this support our students success!! Take care everyone! NIRSA Family stay strong!💙
Ole Miss: We have sent out a staff intent form where students can indicate if they are interested in working over the summer and if they would want to cross train. If/when we hear that we are reopening, we will use that information to staff our facilities with current staff(all staff are already CPR/First Aid/AED certified). If additional staff is needed, we will take our hiring virtual. We already offer a recorded application session and applications are submitted online, so it's just interviews that will not be able to be in person
We are typically not allowed to retain graduating seniors to work the summer, but are looking into if the university will give us some flexibility with that.
Thanks all! Happy to spent this hour with you!
Thanks everyone, hang in there and stay healthy!
Thanks for everyone's input!! Very helpful
would love to hear ideas on celebrating student staff as the semester goes on
Thank you all!
Thank you all!
Thanks for all the answers!
01:31:12Shelby Hinkle Smith
thank you, Victoria!
For more information, please contact Erin O’Sullivan, Director of Advocacy & Strategic Partnerships.