Director’s Roundtable
Wednesday, March 25, 8:00am PT
presented by Alex Accetta and Leah Hall Dorothy
See also: Wednesday, April 1, 8:00am PT
Chat Transcript
Pam Watts
Welcome - feel free to enter your questions here
Rebecca Cegledy
If you are hosting live group fit or workout classes online are you saying or posting disclaimers?
Ron Lee
Announcing disclaimers at start of class.
Linda Knight
What are others doing to support the students that work for you while you are closed, that are financially depending on their job with you?
Mark Ritter
Is anyone deep cleaning their Rec Centers prior to students returning and 1. who is doing this, 2. what cleaners are you using?
Greg Durham
What disclaimer language are you sharing for your online classes?
Maxwell Miller
Re: Linda Knight — All work-aided students will receive a base pay regardless of whether they can continue to work remotely for the remainder of the semester (for more information on working remotely, read the Q&As below.) To arrive at the calculation of the payment, we used the median hours that each work-aided student worked in hourly positions so far during the 2019-20 academic year. The calculated payment represents an amount equivalent to what would have been earned during the four remaining pay periods for the year.
Maxwell Miller
*Swarthmore College
Kevin George
We have found some financial distress national and local platforms.
Linda Knight
Max, what about non work-aided students?
Deirdre Reich
Is Fed work study going to allow paying students without workig?
Emily McElwain
CSU-Pueblo is working with a company to come and sanitize and deep clean before we re-open.
Ian Brown
I just updated the table on the shared doc with institutions that submitted data about pay. I think Alex may touch on this.
Corbin Hedges
We have been told that yes Fed work study will be paid even without working
Kevin George
Also we deep cleaned as we anticipated closure & also cleaned for 2 days after closing and plan a week of deep cleaning…hoping 1 week before due to cost savings of aquatics and other building systems
Emily McElwain
CSU Pueblo closed on March 17 and we will be closed until at least April 30 per the Governor
Kari Post
Mark Ritter, our facilities staff is doing a deep clean “spray clean” of the whole building, but I’m not familiar with the specific products used at this time. We just got the thumbs up to close our main building, but there is still a cardio room in the basement of a residence hall that is not locked - so we have about 30 students on campus who can still use that space.
Richard Hammond
We closed officially on March 21, 2020.
Jodie Frey
We are closed until further notice and all events canceled until May 8th.
Deirdre Reich
Do you have a resource to verify Fed Work study?
Kathy Matta
At Seton Hall all FWS students have been allowed to log all scheduled hours for the semester- so yes without working. This is actually a federal mandate
Daniel Lawrence
Utah State is deep cleaning with full-time staff and students who wanted to continue to work. Everything is closed until at least May 1st.
Kari Post
This is at Landmark College (small school in Putney, VT, about 400 students). The earliest we will have any students or visitors back on campus is April 18th at this point.
Steve Thompson
Campus Rec at the University of Montana: Fitness and Rec Center and Grizzly Pool are closed. Outdoor Programs are still open on a very limited basis. University Golf Course is still open with protective measures in place. Fitness Classes are online.
Hugues Lecomte
Southern Oregon university SRC closed since March 16th. We have deep cleaned until March 20th. On a 2-week spring break now.
Rebecca Cegledy
Disclaimer to Flash + Bio on Instagram:
If you choose to exercise on any platform with Boston College and its affiliates, you do so at your own risk and acknowledge that there is an innate risk of injury when participating in any physical activity. Participation is voluntary and practiced in a safe place suitable for this activity. Some practices may not be safe under certain medical conditions. You agree to consult a doctor if you have any medical concerns. If you experience any physical or emotional pain or discomfort, you will listen to your body, adjust the practice, and ask for support from a medical provider. You hereby agree to irrevocably release and waive any claims that have now or hereafter may have against Boston College and its affiliates. You have read this disclaimer and have acknowledged it prior to participating in any activity.
Disclaimer to Say:
“[Greeting and introducing yourself]. Thank you all for joining us in our virtual workout today! Before we get started, please keep in mind
Laurie Braden
LSU UREC closed on 3/13 and are projected to stay closed until 5/30
Jim Walczyk
UNC Charlotte closed for a week already. Our county issued stay at home order until April 16th. We are distance learning and telecommuting. At this point, we aren’t expecting any return to work until late April/early May.
Jobey Lichtblau
North Dakota State University closed on March 18 and is closed until further notice.
Diane Yee
Work study can still be paid out. And our university approved that our hourly students also get paid their average weekly pay through the rest of the spring semester (MSU Denver)
Laura Hall
Penn State shut down programs on Tuesday, March 10th and closed facilities in the morning on Friday, March 13th
Daniel Adams
We closed and moved to online classes March 18, with classes starting March 23
Mike Widen
U of Michigan - closed per governor's executive order to restaurants, bars, rec/fitness centers, etc. since last Monday.
Kari Post
Hi Diane Yee!
Alicia Rossow
We officially closed Friday, March 20th and closed until further notice. All full time staff getting paid and working from home. Student employees are not getting paid.
Brian Dezzani
University of Portland- Closed Beauchamp Rec & Wellness Center on Thursday, March 12th at 10am. Received the call from our Athletic Director that morning.
Kevin George
For fitness classes our legal/risk team said “free” programs like Les Mills are permitted to promote, but to indicate physical well-being, risk, and other disclosures
Rebecca Cegledy
BC closed yesterday through April 7th with Governors order to shelter in place
Dean Bowen
Our facilities dept fogged and electrostatic sprayed the entire building. Prior to opening myself and some FT staff will clean once again and remove some equipment (check out equipment. Still closed until further notice, based on Governor direction (state school).
Deirdre Reich
Wingate closed for the semester. All classes online
Madison Collins
Seattle University UREC closed on 3/16 and closed until further noticed, and staff working remotely until 4/6, minimally.
Cindy Strine
Our housing staff is using the Clorox 360 system. We are hoping to utilize this prior to reopening.
Marc Falkenstein
University of the Pacific closed at EOB on March 15th and closed until further notice.
Michele Schwitzky
We’ve been closed until further notice since last Wed. The university staff is working from home and students are being paid an avg of their hours from this semester.
Mark Ritter
We closed on March 23 until originally April 1, but the SC Governor just announced all schools will stay closed until the end of April. However, I don't know if that applies to Universities.
Linda Knight
We are closed for the semester, I was lucky that the administration supported our desire to close because of our inability to keep patrons safe. We were able to partner with IT and get a virtual wellness center set up in 48 hours and were offering classes within 48 hours of us announcing remote learning.
Maxwell Miller
Swarthmore College - https://www.swarthmore.edu/coronavirus-disease-2019-covid-19-information/frequently-asked-questions-students-parents-and#Student%20Employment
Derek Leonard
University of North Georgia-Public 18,000 students. We are closed until further notice. We are allowing students to work both via telework and in-person. We are personally deep cleaning our facilities with staff and students.
Peter Mumford
York University (Ontario, Canada) moved all classes to online as of Monday March 16th; our Athletic & Rec facilities closed as of Friday midnight March 13th until April 30th (will be extended); all NON-ESSENTIAL ft staff are now working from home; laptops have been sent out to those that do not have them and extensive work from home policy created (we are unionized in Ontario).
Rebecca Cegledy
Our internal HK staff is deep cleaning and using the electrostatic sprayer in the entire building
Vilayat Del Rossi
CSUSB closed rec center on 3/17. We have paid all student staff through the end of the month as if they were scheduled to work. Still triaging beyond that point.
jlentz1
Indiana State student pay only allowed if on work study. Average number of hours worked recorded to payroll. Payroll took funds only from W/S account until count emptied.
Jodie Frey
We are private, our college adminstration is handling all of the decisions about paying part time and students. It looks like part time will be paid loss wages for our initial close of 3 weeks (March 14 to April 5). No word on students yet.
Laura Munroe
UT-San Antonio is paying students up to their average hours per week for the Spring semester. We have created learning opportunities centered around the 8 dimensions of wellbeing. They have to complete online learning opportunities to earn pay. We are closed until further notice.
Gansheng Xu
UNB in Canada closed on Tuesday, Marc 16th until further notice,
Mike Widen
U- Michigan approved a one-time payment to student employees for two weeks of pay based on their average hours worked from January 4 through March 13.
garywohlstetter
At UMBC we are paying all students who are part of our RAC building staff based on their current work schedule. All full time staff are teleworking. Students who work IM’s or Club Sports who signup for flexible hours are currently not being paid, however we are looking at a base pay based on average hours worked per week.
Autumn Johnson
We are finding 10 hours of work each week that students can do remotely. Mostly training and development.
Ryan Fetzer
SF State is in our second week of our facility being closed. We are only opening our doors for a few hours each week to support housing insecure students get access to shower facilities. We continue to pay our FT & student employees.
Peter Mumford
PT staff are being paid until April 4th unless we have work for them to do at home and then they will be paid until the end of their contract.
Steve Erickson
We were like Leah and OSU, where we wanted to close and our admin kept us open until the county health dept. close all fitness centers and gyms. So we have been closed for one week now. We have been told to make no decisions on our own. Only our upper university admin can make any decisions on refunds, student employment, or letting folks in to the facility to get their locker items out. We just started letting folks in today, to get their stuff out of their lockers.
Greg Durham
Creighton - Mid-Private, is closed with date to reopen
Vilayat Del Rossi
Mental Health Note: Social Distancing is an old infectious disease term. In our upcoming programming/services/operations that addresses the distancing will not say "social distancing", it will be "physical distancing with social connectivity”
Kate Smith
Sacramento State is paying all students from March 17 - April 7
John MacDonald
The University of Akron reduced recreation operations on March 10th and then closed recreation facilities on March 16th with the exception of Health Services Department which has offices in the Student Rec Center. Facilities closed until further notice. Student employees are being paid for their regular scheduled hours.
Stefani Plummer
We used our Sanisport sanitizer on the entire facility after we closed, wiped down any surfaces we couldn't get the sanisport into; custodial came in one final time and that has been it for cleaning
Ken Morton
The state of Texas has rules that do not allow us to pay students if they do not work. if Federal Work Study they have to be paid. SO we are doing a number of things to give some of them work both on and off campus
Wendy Motch-Ellis
we are waiting on student pay direction beyond March 31st
Mark Ritter
We are not able to pay students unless they actually work per SC law - this is from our HR Department.
Ian Brown
Here, is the form: https://docs.google.com/forms/d/e/1FAIpQLScw6ShVuPpp5NqU05Q4s3a9yTTmiPZSDM-ISMLxUBZt_jY4lA/viewform
Emily McElwain
What about conversations about refunding mandatory student fees?
Peter Mumford
I can say what schools in Ontario, Canada are doing - maybe Alison can talk about Alberta
Doug Ewing
Fort Lewis College Rec Services closed EOB March 18. All professional staff are working remotely. All Students will be paid the regular shifts they were scheduled, whether they are work study or not until further notice.
Derek Hottell
VCU is paying all student employees their average spring semester pay for the remainder of the semester to not work.
Kim Clark
University of Houston closed on 3/18 through 4/4 and we have already deep cleaned the entire facility. Work Aid students at UH are only allowed to be paid if they can do their job remotely and with additional authorizations.
Gansheng Xu
there are a lot of chats here I wonder if we could compile all chat questions and answers that can be shared with all participants after the meeting,
Laura Hall
Pam - Leah - if helpful I can share
Marc Falkenstein
At University of the Pacific, our Board of Regents announced Students will get paid yesterday. No details on what that means has been provided yet.
Madison Collins
Seattle U all online classes for the remainder of Winter quarter and made the call to be online for Spring Quarter. All residences in residence halls were asked to move out by 4/6/2020.
Dean Bowen
Offering no payment to students. Any contractors (group exercise) that can provide digital content, they can be paid.
Kari Post
We are not employing or paying any student employees at this time.
Eli Olken Dann
At Fairfield University, we closed our facility until further notice on Wednesday 3/18. Our sanitation and facilities vendor ABM, who services all buildings on campus, did a deep cleaning the next day in conjunction with our associate director of facilities and the building is now locked. In regards to student employment, federal work study students will continue to be paid. Non-work study students unfortunately are not being compensated at this time. We are however paying a few of our student fitness instructors to provide classes remotely through Zoom.
Shauna Sage
UNC System Schools - Students are receiving paid administrative leave from March 16th - March 31st. Past that has not been determined.
Jeff Huskey
Univ of California has granted Admin Leave for all employees- including student employees, albeit prorated to full time staff.
Ginny Templeton
We officially closed our Rec Center at Cal Poly Pomona over a week ago. We furloughed our students with pay for the first week. We have shifted to remote work plans for them moving forward.
Marci Iverson
Viterbo closed the rec as of March 13 (spring break) and the facility will remain closed through the end of the academic year. Staff are to work from home and Wisconsin issued a stay at home that went into effect last evening. The student employees who have work study will be paid based on the average of the last three pay periods. Students staff who do not have work study and contracted folks are not paid.
Jason Incorvati
UMass closed, The decision was centralized to pay employees for two weeks. Unless the student employees are deemed "essential", they will not be able to work in our current capacity. Our student employees will not fall into this category.
Maxwell Miller
Re: FT/PT staff at Swarthmore College - Modified staff practices during COVID-19: https://www.swarthmore.edu/sites/default/files/assets/documents/coronavirus-disease-2019-covid-19-information/Modified_Staff_Practices_During_COVID-19.pdf
Linda Knight
At William & Mary, Student Affairs has set up an emergency fund for those who need money for anything- salaries included.
Jim Walczyk
UNC Charlotte paying students the current pay period thru March no direction yet for beyond that.
Daniel Adams
We put a hold on work study positions with a narrow window of those who could be defined as critical (E.g. a select few students who help lead our digital engagement strategies)
Michael Giles
we created an online learning/training program that our student staff can take to earn $$$$.
Gansheng Xu
thanks Pam.
Tara Parker
We closed rec facilities 5pm March 13. We are in process of providing online resources and developing virtual programs. Also involved in a multi- department planning process for eSports tournament. Student assistants are not being paid unless they are in Federal Work Study or are able to do projects remotely. We are currently allowed to have a small group of students come on-site to do projects practicing social/physical distancing. We are inquiring about eligibility for unemployment.
Richard Hammond
Our federal work study students are to be paid as if they worked their shift. If they are just a regular student worker we are not paying them. They said that we could have the students work from home but I am having enough trouble finding work for the pro staff to work from home so it makes it hard to find things for them.
Dave Suter
University of Louisiana Lafayette. Closed March 16. Paying student workers their scheduled shifts thru the closure. Also requesting the university to lift the 20 hr per week work limit for several students that are still working maintenance shifts. Also loaned some student employees to Residence Halls (they could not fill shifts for front desks in halls) 800 students remain in residence halls.
Keith Wenrich
University of Georgia has refunded 46% of the student rec fee and we have just suspended all payroll deduction for Faculty/Staff for the months of April and May.
Don Umland
Augustana College (IL). Small private liberal arts has closed campus until further notice with remote learning in place for students. Only essential staff on campus. Rec Center closed down.
Keenan
SUNY Oswego is not paying any Campus Recreation student employees, but we have our GA's working remotely and we are paying them.
Aaron Tapper
Cal State Fullerton closed on March 19 and will be paying students thru April 6th based off their standard work schedule. We are still awaiting a final decision on student pay for rest of the semester. We also are an auxiliary.
Michael Giles
Iowa States online learning is very familiar to what Penn State is doing.
jlentz1
GA's are to work remotely and continue to be paid. Interns can be paid remotely due to academic requirements.
Maxwell Miller
Is there a limit on the amount of hours that students can earn wages through LinkedIn Learning at Penn State?
Eric Anderson
Thanks everyone. Saint Louis University student worker info: SLU is committed to compensating employees who can’t continue working on campus during this difficult time. This commitment extends to our student workers.
Per Federal Student Aid guidelines, Federal Work Study (FWS) students who are not able to keep working will continue to be paid for the hours they were expected to work through the remainder of the term.
Non-FWS student workers who are unable to keep working will receive a one-time $750 grant in the form of a credit to students’ accounts by April 8.
Federal Work Study and non-FWS student workers who continue to work will receive a one-time $750 grant paid as above, in addition to being paid for the hours they work.
Students who want to keep working should check with their supervisors about whether this is an option. Have moved to remote working only.
Linda Knight
With that fund at W & M, students who are not in need are donating fee's they are supposed to get back to that fund.
Tara Parker
Our university has set up a process for students to apply for Financial Hardship through our CARE Services.
Don Umland
Concern now is that we have 200 international students still on campus and finding ways to serve that population other than housing and food.
jlentz1
Professional staff working remotely. Plenty to do!
Jill Beville
UNC Greensboro- Kaplan Center closed on 3/14. We are paying all student employees what they were scheduled to work through 3/31. Waiting for guidance beyond 3/31. GAs will get their stipend through April 30, which is the normal schedule for our graduate assistants.
Corbin Hedges
Does anyone have a specific date that they declared as the day they are re-opening? If so what is that date currently?
Erin Farrar
UNLV rec closed 3/25, we are paying students a weekly average through April 12 (past 9 weeks averaged hours to get total). We have students creating remote postings, classes, series, etc.
Rebecca Cegledy
GA's are working remotely. Group Fit are recording videos, but desk staff are not able to work at this time. looking to add PT offereings
Steve Erickson
Pro staff can all file to work from home. Everyone will be paid, but they must continue to work.
Daniel Adams
Professional staff are expected to work normal hours, remotely. We are working on digital engagement opportunities, future planning, policy development, professional development, etc.
Richard Hammond
Our president closed the resident halls on 3-23 which was the Monday of our spring break. They have until the 29th to get their belonging by that date and if not then they will store their belongings until we come back.
Peter Mumford
Yes, all FT staff are being paid in Ontario schools; especially with Unions being involved....our work week is 35 hours/week. Extensive work plans created along with how to do staff updates
Jill Krantz
University of Pittsburgh - All Campus Recreation facilities closed including outdoor fields. Central decision made regarding student pay: students will continue to be paid through the end of their employment period, according to their standard work schedules through the end of the semester. All full-time staff working remotely.
Diane Yee
We are salaried so everyone is still being paid. They don’t need to prove 40 hours, but they are checking in 2x/week with what they’ve been working on. We’re only a group of 5 so they are including everyone in these updates
Amy Swingle
For pro staff, we’ve gone to a “project based” work philosophy with goals set for the week and not the end of the semester.
Kate Smith
Question for the group: For those that have mandatory campus fees that you depend on financially, will you be refunding? If not, how are you justifying? The CSU system has ruled that all 23 campuses will not be refunding mandatory campus fees however they are putting it on each campus to provide language and justify to the students
Kevin George
We can only pay full -time and approved PT staff for critical functions. Unfortunately we are not permitted to pay student staff. As we are preparing for credits, reimbursements for housing/dining, but also anticipated student fee prorated refunds/credits, which could impact our FY21 budget allocation. The university philosophy is protecting FTE first and reallocate the work load that students were doing to FTE and graduate assistants
Emily McElwain
Our leadership has committed to pay our full time staff. There has been not specific directive of 40 hours -- each staff member have to submit remote projects and keep our supervisors updated on status of projects.
Vilayat Del Rossi
CSUSB: pro staff is either telecommuting; hybrid telecommute; or Admin leave (pending job responsibilities. CSU Chancellor has given 126 hours of admin leave to assist with challenge.
Tara Parker
Are rec fees being refunded at your institutions?
Wendy Motch-Ellis
We are providing flexibility to our full-time staff to continue their work as needed - trying not to put in too many requirements - lots of emotional support right now for young staff far away from home and helping them navigate if they should travel home to other states but still work remotely
Kari Post
Don, we only have about 30 students on campus but Student Affairs (Ath/Rec is housed under SA) is continuing to provide some socially distanced programming including remote/virtual check ins, virtual movie watching (our Centers for Diversity and Inclusion), and outdoor walks (our Social Pragmatics and Rec department).
Gansheng Xu
all professional staff are asked to work from hoe ad get paid. But all tine-sheet student staff and other time-sheet non-student staff (e.g. fitness instructors and Yoga instructors) are not paid because no classes are taught.
Andy Milton
St. Ambrose University: small, private institution. Facility closed 3/17, as of 3/24 limited staff on campus and can work remotely. GAs still required to work, be paid, and can work remotely. UG student employees - only Fed Workstudy students will be paid their reward based on their work schedules.
Bill Goa
UNC Capel Hill is allowing Administrative Leave with Pay for Students and Staff.
Tricia Bush
Michigan is under a stay at home executive order. All full time staff is being paid and we were asked to make sure they are able to be reached between 8am and 5pm. We have been meeting virtually a couple times a week and I am checking in multiple times a day on work projects. We are a staff of four.
Jim Walczyk
Pro staff is still on payroll. Working on daily duties that they can still do remotely. Many projects being worked on and reporting daily on accomplishments completed along with having a written record just to prepare what HR may want to see.
Shauna Sage
Professionals - Paying with the expectation people are working 40 hours per week from home unless they meet one of the special exceptions, in which case they receive paid administrative leave. For example, housekeepers get paid administrative leave. (Right now only through March 31st). We are using a google doc for individuals to track their progress and hours worked.
Rebecca Cegledy
BC leadership has committed to pay all full time staff.
JAN Henry
Humboldt State University refunded IM fees to community and are allowing our student staff to be paid their regular hours....
Jobey Lichtblau
NDSU-Professional Staff are all being paid. I was required to develop an operational plan that indicated what my staff would be doing for the next 6 to 8 weeks. Most of my staff are choosing to work in the office, currently permitted by my institution
Kari Post
All professional staff need to apply to work from home. Currently I am unaware of any pay cuts, furloughs, or lay offs for ANY professional staff at Landmark College.
Kate Smith
Sacramento State is paying all full time staff and they are to be working a combination of teleworking and on site work. Our SHCS is still open so I have essential duties that need to be performed on site to secure our building
Kim Clark
FT staff are working remotely with weekly work plan at UH.
jlentz1
Custodial staff not deemed essential may "work" from home thorugh April 5 and be paid. They are to study BETCO manuals, etc. Afterwards, university will either extend time allowance or go to their leave time accruals.
JAN Henry
Humboldt State PRO staff is being paid to work remotely
Diane Yee
are any students not being paid, applying for unemployment?
Brian Dezzani
University of Portland, refunded locker & membership fees
Rebecca Cegledy
All full time pro staff expected to work 40 hours a week.
Amy Swingle
FGCU: Under discussion, but waiting on SUS to see if mandated.
Matt
Illinois State University - online learning for remainder of semester. Campus closed other than one housing facility, counceling center, one dining center, and health center. Only essential staff allowed on-campus. Campus Recreation full-time staff all paid to work from home.
Craig Decker
not that I’m aware of
Kevin George
Yes we are… projecting refunds and want to be as conservative as possible with freezing of budgets
Madison Collins
Seattle U will not be refunding, but will not be charging "Recreation" Fee for Spring Quarter tuition.
Jeff Huskey
Univ of California is considering refunding student fees but has decided NOT to refund tuition.
Steve Thompson
At the University of Montana we are still waiting on guidance from the Commissioner's office on the refund or proration of fees. We have suspended payroll deductions for those faculty/staff that choose to pay that way and will reactivate those deductions when we reopen.
Dean Bowen
FT staff are expected to work their 37.5 hours. Weekly bullets sent to supervisors, then weekly meetings are held to discuss efforts.
Greg Jordan
paying full time staff ok. we just completed a professional staff hire yesterday. we are also interviewing student staff for summer and next year. we also did sport club budgets for next year.
Rebecca Cegledy
BC refund all programming fees. Membership is still under discussion as there is "still a chance" we may open later this semester.
Linda Knight
W & M is looking at all fees at a university level - not specific to each department.
Jim Walczyk
No discussion yet at UNC Charlotte on refunding of fees
Laura Klein
UNT--all full time staff are being paid and are working 40 hours per week from home.
Gordon Nesbitt
Millersville University is giving a pro-rated refund for dining and res halls. Haven't decided on student fees yet.
Iisha Voltz
We have moved our entire operations and staffing into our Basecamp platform and are continuing working remotely and assigning staff assignments to keep them engaged and able to receive hours through attending virtual meetings, webinars, and teaching classes etc… -Texas Southern-
Teri Bladen
At Weber State, the institution has committed to paying hourly staff based on an average of the past few pay periods. Pro staff being paid as normal, folks working from home.
Cindy Strine
UTC is not refunding fees. The university refunded partial housing, food and parking. Other services have gone online and fees are paying for online. Our division is Enrollment Management and Student Affairs.
Marc Falkenstein
University of the Pacific - No refunding of student fees per our Board of Regents. We are refunding purchased memberships, lockers and other services as requested.
Kevin George
Our Vice President of Finance is awaiting any governor mandates that in case we do have to refund student fees or housing/dining that our university budget could be significantly impacted and to be extremely conservative on any expenses (most projects are on hold or canceled).
Bert Rosenberger
Georgia College refunding 41%
garywohlstetter
At UMBC we are looking at refunding students a percentage of the Spring student fees. This will impact our budgets, however we will continue to pay full time staff for the remainder of the semester.
Doug Curry
Miami University (Ohio) is planning on refunding a % of student fee, Housing, Dining
Mike Wise
We are paying all employees (student & professional) their current scheduled hours through April 18, regardless of if they work or not. All employees are required to work remotely, unless they are mission critical and can only be done on campus.
Marci Iverson
Student fees are not being refunded, but we are exploring what we are able to do for membership and locker fees.
Ryan Fetzer
SF State is refunding some program user fees, but not refunding rec & wellness center fee for students.
Laura Klein
University of North Texas--we are not refunding the student rec fee.
Greg Jordan
Oakland University in Michigan. closed per Governors executive order. March 16-April 13. university is on line the rest of semester and planning to continue that into summer semester.
Peter Tulchinsky
Ole Miss facilities are closed until further notice. Prostaff and GAs are telecommuting and still on payroll. University is working on options to support FWSP students. Fac/staff/community memberships extended for duration of facility closure.
Matt Levy
Shenandoah University in Winchester VA went to online learning on 3/16, our Student Union closed 3/20. Our students are getting paid 7 hours per week for the first two weeks of remote learning, discussions are in place for future funding. Students are permitted to work remotely if projects are available. We have also been put on a spending and hiring freeze
Craig Decker
with the refund in fees are those universities still wanting programming?
Maxwell Miller
Swarthmore College Room/Board: Students who departed campus prior to the end of the extended Spring Break on March 20th will receive a credit on their student account for the prorated portion of their family's contribution to room and board charges. Students who have been approved to remain on campus for the semester will continue to have room and board services from the College for as long as they remain on campus and therefore will not receive a credit while staying on campus.
Alicia Rossow
We don't have student fees but we are refunding any IM forfeit fees and Outdoor Rec Trip $.
Laura Salerno
University of Missouri (Mizzou) is refunding 53% of spring semester student rec fee.
garywohlstetter
What impact will the @ trillion stimulus package have on higher education in supporting the deficit which many of us will incur
Dean Bowen
Currently a decision is being assessed in terms of student fees. As far as member fees, we are providing options a) extend membership b) prorated refund. All with transparency of new updated hours and some equipment restriction (distancing)
Deirdre Reich
Wingate trying to figure out some kind of refund. the university provides so much financial aid and scholarships so this poses a dilemma in that any reimibursement will be on an individual basis.
Amy Swingle
Are any other campus rec staff being used in Dean of Students office to help provide “care”? Answering phones and emails that the University is getting>
Kevin George
A huge opportunity to promote esports/gaming though and how their platforms can assist with other virtual activities using twitch and other esports platforms for social/activity engagement
Jason Incorvati
UMass centrally gathering information about the financial impact to departments. We anticipate some centralized decisions related to refunds. We've been told not to move ahead with any processes until the university responds.
Linda Knight
We are recommending to not give programing fees back because we are still offering programs virtually.
James Wilkening
All staff other than maint/custodial are working remotely. Maint/Custodial is still continuing to report however Friday they may be sent home on administrative leave s
Aaron Tapper
That hasn't gotten to me at Cal State Fullerton but I heard they will not refund fees. They are pushing up to provide more online programming and information to justify why the students don't get their fee refunded
Jodie Frey
WHile Lafayette is providing pro-rated refund of housing and dining fees --- no mention of activity fees at this point. However, recreation services gets zero from those fees. We are not yet permitted to refund peronal trainer, community swim memberships, locker fees, etc yet. I just got permissin to give the intramural forfeit deposit back so hopefully the rest will come.
Steve Erickson
Montana State is differing the fee refund decision until the virus is on the downswing.
James Wilkening
Select student staff is working remotely but most not employed. I have proposed a scholarship option which is being considered.
Mike Wise
ESU is not refunding, like res life and food services, but have moved to virtually programming.
Jorge Juarez
Southern Methodist University (SMU) is paying all students until April 5th and professional are still getting paid but they are working remotely.
Erin Farrar
UNLV does not have a definitive answer on student fees. We are looking at extending access to the facility through Summer for all spring student (80% students are commuter).
Maxwell Miller
Swarthmore College re: student employment - If a job is considered to be essential to fulfilling the College’s academic mission and can be performed remotely, the student’s supervisor may grant permission to continue their job. This applies to both work-aided and non-aided students. If they are a work-aided student who is approved to work remotely, their pay will be in addition to the base payment.
Mike Widen
Amy, our DOS office has told other units who are not working on-campus right now (like us) to be ready to support the DOS office with answering phones/emails.
Kari Post
At Landmark we do not have community use and student fees are built into tuition (the fee structure is extremely simplified, basically just tuition, room and board, and meals, so no additional fees for rec center, computer use, parking, etc which makes it easier to not refund if they are still getting academic curriculum). I believe the administration is discussing what to do with room/board and meal plans, but fortunately we are spared on refunds in other areas.
Greg Jordan
Oakland fees are tuition so no refunds as preserving the semester is top priority
Mary O'Mahoney
CSUB, part of the CSU - we are saying we are still providing programming virtually (posting live classes, ESports! OA tips etc).
Laura Munroe
UT-San Antonio: Students will receive a refund for the mandatory fee. The amount has not been finalized. 56% was the original number = $1.8M.
Greg Durham
Creighton University issued a flat $250 student fee refund to all students, it is the opinion of leadership that this flat refund absolves individual departments to give refunds
Matt Levy
Any other language for virtual Fitness Classes? Is a verbal disclaimer from instructors enough?
Jobey Lichtblau
This is a start of the language...nothing final, just thoughts. The Wellness Center is funded through mandatory student fees paid with tuition. This fee provides operational and personnel funding, which includes but is not limited to bond payments that are needed to pay for the physical facility, salaries, benefits, and programs and services that promote student wellness. All students, regardless of the mode of delivery (distance or face-to-face instruction) are required to pay this mandatory fee. While I understand this closure is a disruption to service, the mandatory fees collected for the Wellness Center support much more than what you observe in the day-to-day operations. This fee supports the sustainability of the Wellness Center for the NDSU community today and into the future.
Dave Suter
University of Louisiana at Lafayette. We are hoping to not refund student fee ($22/semester). Spouse pass memberships will be extended the time equal to the closure.
Eli Olken Dann
At Fairfield University, we are considering refunds for students who paid club dues for spring sports. They will be pro rated. In regards to refunding general membership fees (faculty, staff, alumni, spouses, etc. ) We have not made a decision on refunds. We may offer perks related to next fiscal year (1 month free membership, free guest passes etc.)
Linda Knight
Matt, our legal counsel has allowed to verbally read the disclaimer.
jlentz1
Only refunds we have been allowed to grant to date are swim lessons, personal training, and intramural fees. Huge hit to revenue budget, especially learn-to-swim.
Mike Wise
At ESU we justify by paying student employees their usual wage through April 18, and virtual programming.
Gansheng Xu
With virtual delivery, I'd like to know how everyone tackles risk and liability issues other than the disclaimer?
Mark Ritter
What are people doing for their summer programming i.e. summer camps? Are you moving forward with offering them?
Kevin George
It’s a critical time to continue to provide virtual well-being activities, events, and programs as the mental health and emotional well being could be really impacted to all students and employees. So in order for our FTE and GA’s to continue providing value in a crucial time to heighten well-being and thrive in a virtual environment
jodytennis1
Here at Coastal Carolina we are also refunding pro rated Club Sport fees. Using virtual fitness classes on social media platforms. Some of our Pro Staff is helping out with move out of students.
Keenan
SUNY Oswego full time staff are working remotely. This is an agreement between UUP union and the State of New York. Student fees are being refunded. but prorated Notified Monday our budgets are frozen, no spending permitted.
Kari Post
Re: Summer camps. Still advertising and enrolling as planned. The first non-college student summer program would happen in late June, so going forward as planned for the time being.
Kari Post
Same with rentals/other summer programs/groups.
Keith Wenrich
At UGA we will make the call on summer camps in about 3 weeks.
Kevin George
Our commencement being potentially rescheduled mid to Late August impacting student employee trainings for all and areas.
Emily McElwain
CSU Pueblo usually begins summer camps June 1, we are pushing that until mid to late June.
Gansheng Xu
Here is the link of UNB's FAQs: . You can find the page here: https://www.unb.ca/fredericton/urec/covid-19-faq.html
James Wilkening
NO decision at UCF has been made in response to refunded fees.
Deirdre Reich
anyone doing personal training remotely? Successfully?
sylvana cicero
CSU Long Beach, refunding intramural fees and stopped charging monthly nonmembers fees. Kate we have not been asked to prep language at this time but have shared with our student leaders and boards the information on mandatory fees. We are paying students until April 30. Kate love to see any language you all come up with.
Todd Bauch
We receive two fees. One pays the wages and the other pays the facility bond, utilities, and s&s. The university is going to suspend the bond fee for the spring term. We will have to pay the bond out of cash on hand. We have likely negotiated a reduction in contributions to common space expenses an reserves. The fee that we will lose is called the “Rec Fee” although it was named 12-13 years ago, it put a large target on the fee today. The fee covering wages remains but a hiring freeze is probably now associated with it.
Maxwell Miller
What are your colleges/universities requiring you to do with the college/university allocations for sport clubs teams?
Kevin George
For fun and meaningful posts…our pro staff and GA team has been doing daily wellbeing themed social media images and videos
Steve Thompson
University of Montana still moving forward with Summer Youth Camps... for now. We are under a hiring freeze, so while we can't hire any student camp staff, we are interviewing them with the hopes that we can hire them eventually.
Ken Morton
I'd like to discuss at some point on this call or another, what we feel the long term ramifications of this disruption will mean for us in the future. How will this change what and how we do things?
Shanea Allen
We are still planning for summer camps to continue as normal; however, promotion has halted and enrollment has been postponed
Romayne Eaker-Kelly
Helo All
jlentz1
We are strongly recommending the extension of memberships once we reopen and not to offer refunds if at all possible.
Kevin George
Our sport clubs accounts that are university supported are frozen @MaxMiller
jodytennis1
What are institutions doing about taking leave? Sick or PTO for Professional Staff? Hear of any federal mandates?
Greg Jordan
financial impact into next year could impact professional development opportunities. Oakland anticipates travel restrictions next year.
Jay Arcuri
University of New England, mid private health sciences has closed all recreational facilities in a phased way, completely closing on 3/23/20. Students are currently not employed/being paid - although we are in discussions with senior leadership. Students are not charged a recreational fee and have access to the facilities free of charge. We do charge a fee to community membership and have started refunding these fees, locker rentals and swim lessons. We have started virtual H/W programming and virtual fitness class options.
Linda Knight
Here is our virtual wellness center link:
Matt
Illinois State University - just told no events on-campus of 10 or more peoplr through at least April 12. No events above 50 until June 1. Likely to be pushed back even further
Laurie Braden
We have refunded $34,000 in non student membership fees. We have also frozen membership for about 1/3 of all non student members.
Todd Bowyer
Since Roanoke College closed, our funds have been frozen. Currently professional staff only are being paid and can apply to work from home or use 5 extra days of personal leave that we have been granted. The college will be refunding room and board and other fees, although I am advocating for no more than 25% refunded since we completed 75% of the academic year. Tuition is not being refunded since classes moved online. Any remaining funds will be used by the college to help offset some of the anticipated deficits from cancelling our May Term and summer classes.
Eric Anderson
We created an FAQ around refunds, etc. on the landing page of our website at SLU: http://www.slu.edu/life-at-slu/campus-recreation-wellness/
Greg Jordan
agree with John Lentz on membership extension
Erin Farrar
Is anyone successful at getting hazard pay for essential employees working in student wellness and staying open (including custodial staff)?
Linda Knight
Here is our virtual wellness link, feel free to use any or all of the information. If you do not have the capability to do this on your campus, you can share this with your students https://www.wm.edu/offices/wellness/virtual/index.php
Jessica Ward
we started a NIRSA RSJ and EDI Resource Guide book club
Derek Hottell
Here is ours at vcu: https://recsports.vcu.edu/about/virtual-programs/
Vilayat Del Rossi
Microsoft teams has been a great tool to centralize work tasks
Laurie Braden
What are folks doing in regard to searches?
Matt Levy
Laurie, all of our searches are on hold
Emily McElwain
We are holding on all searches
Emily McElwain
however we are going to do our spring hiring virtually
Tricia Losavio
UT Dallas, on hold. Reach out to candidates and let them know our status
Deirdre Reich
We are taking apps for a GA position
Tricia Losavio
most people are in the same situation and understand
John MacDonald
At The University of Akron we moved our searches into Microsoft Teams online video call and presentation.
Linda Knight
Laurie, we can continue with virtual searches, but cannot make any offers at this time.
jodytennis1
Our search for an Outdoor Coordinator on hold
Jessica Ward
Princeton - on hold
Daniel Adams
Remote Work Guidelines (Living Document):
Daily Touch Points (*I'll schedule this soon)
- Team Meeting 9 AM (brief check in for the day, support each other)
- As needed, specific questions
- 1-1 connections, ~daily
Bi-weekly Team Meeting (*)
- Tuesday: work projects, opportunities and challenges, tasks
- Friday: priorities, big picture, wins
Priorities
- Digital student engagement (social media, phone, google meet, zoom, etc.)
- Connect with ~5 students per day (check-in, offer support, connect to PC resources) - use zoom or other method so you don't have to give out your cell#
- Projects (plan for possible return program, summer plans, FALL plans, etc.)
Matthew Gordon, Harvard University
At Harvard, the upper mgmt has created an extensive list of things, but we do worry about keeping FT staff busy. So far, so good, but the biggest unknown is how long this will last. We hold our staff accountable with a weekly accountability log.
Tricia Bush
We are moving our closure projects to the upcoming few weeks. We normally shut our facility down for one full week after commencement. We want to be able to open when we get the green light. So we are resurfacing floors where possible during this current closure.
Laura Klein
Laurie--UNT is in a hiring freeze.--Laurie Klein
Laura Munroe
UT-San Antonio is using Microsoft Teams
Kari Post
Does anyone have employees who are struggling to work remotely for infrastructure reasons (no internet, no home work space, etc)?
Brian Dezzani
University of Portland- Private University, I am working with our 2 pro staff to actively program so no one gets any ideas about reducing their positions since they don’t have the interaction directly with students. We are getting programming out there quickly, virtual fitness classes, social media engagements and suggestions for workouts, being active and web pages specifically addressing staying active by providing resources. Links to workouts, etc.
Josh Downing
Does anyone have a business continuity plan they are willing to share?
Teri Bladen
For Pro Staff, we're getting to those projects that have been on the back burner for a while. Agreed Alex, my role is to support pro staff. We check in in the morning, and are holding our regular meetings in Hangout. Lots of communication via Slack.
Ian Brown
Here, is a good article from Harvard Business Review about managing newly minted WFH staff: https://hbr.org/2020/03/a-guide-to-managing-your-newly-remote-workers?ab=hero-subleft-3
Gansheng Xu
At UNB we use Microsoft Teams for chat and meetings. We still hold weekly staff meeting via MS Teams. It IS hard to keep track and manage full-time staff.
Stefani Plummer
We are meeting twice a week at least by Google Duo to check-in; our lives revolve around IG right now but I am getting great ideas from what others are doing to help them get creative on ideas to engage. Everyone is working cross-department...even our office manager is working on posts/stories. We are also trying to plan for the events we HOPE will happen next semester. We are doing workouts virtually and checking in constantly as a team via chat. sending scripture and encouragement and funny memes just to keep the brevity!
Kim Clark
UH has a 30 day pause on hiring that may be extended.
Eli Olken Dann
At Fairfield University, this time to work remotely has allowed all of my staff members to focus on projects related to their annual goals. I am also requiring them to attend the NIRSA roundtables remotely, research remote programming opportunities and outline to me what aspects of their jobs can be done remotely (putting together remote fitness classes, intramural e-gaming tournaments etc. )
Craig Decker
yes a hiring freeze at UAB was just communicated.
Eric Anderson
We're using a shared Google doc on larger projects for pro-staff so we can support one another. It's also a great time for professional development. We're doing a book club and I'm encouraging staff to attend NIRSA virtual roundtables!
Laura Munroe
UT San Antonio is under a hiring freeze.
jlentz1
Very concerned with GA searches. We are allowed to "recruit" but atthis stage the candidate pool is very light as potential students do not know what the future holds. Thoughts?
Deirdre Reich
Wingate -We are meeting twice/week via zoom. Working on the best way to hire for summer and next year. We have projects that we never seeo to get to. Data analysis, planning etc.
Roger Watson
Roger Watson Dixie State University Human Performance Center. Our FT staff is working on projects that we need to get done.
Mary O'Mahoney
We are all going to have some really great revised handbooks for our program areas. Have facilities revising 3,5,7 year maintenance and replacement plan, and putting out quality virtual content. It is also budget season.
Romayne Eaker-Kelly
Nothing yet has been determined at Montclair State Univ. in regards to student fees. We are offering all program refunds r credits, will offer many summer and fall incentives to bring everyone back. Group Exercise classes being offered virtually, once we are back we will not offered those options to entice people back, we will also have incentive prizes in the fall to increase participation. Some student staff can and are working from home, they are keeping a running google sheet with update accomplishments. Prof staff working from home since this past Monday. Posting many tips on how to ergonomically work from home, don't mess up your back etc. they will be posted when done. We are all working on projects that we just have never had time to do before., manuals, handbooks, policies etc.
Kari Post
What platform are people using to deliver/stream virtual workouts? Are instructors just streaming out (so basically sharing their video) or are participants also streaming back (so instructors can check form, etc)?
Kevin George
We have a hiring freeze…was anticipating an esports professional and 3 incoming GAs - some fear and worries, but keeping positive and hoping the country practices the CDC and state/federal guidelines
Vilayat Del Rossi
I am on the same page about GA's for next academic year. Are Universities still moving forward with their recruitment processes and how are they facilitating it?
Romayne Eaker-Kelly
MSU is on a hiring freeze as well.
Dave Suter
University of Louisiana at Lafayette. Each day Pro Staff is sending me a daily report of activities. I have to send a report to Dean of Students each day at 2pm with highlights of the day. We are using Teams video conferencing for staff meetings. Easy for us with only 5 Professionals. I am trying to let them run with their ideas and so far so good. Trying not to push too many of my ideas until they run out of ideas. I am keeping a running list of ideas if it comes to a point that they run out of ideas.
Mike Wise
At ESU, since we are virtual through the remainder of the academic year, we have moved up the timeline for the end of the year reports/evaluations/assessment for a lot of the things we do face to face. We are also holding virtual professional development, and during regularly scheduled meetings, do a zoom brainstorming session for virtual engagement.
Deirdre Reich
Wingate - yes to GA searches. Really have to continue this due to acceptance to grad school etc.
Sandra Ondracka
At University of Windsor I have a small FT work team, so we are using Microsoft Teams. We established work plans prior to leaving the workplace. We have a Teams virtual meeting every Wednesday. I provide an update to our Athletics Director on w weekly basis of tasks in progress and tasks completed. We will be using Zoom to hold student staff meetings.
Josh Downing
Butler U. has a hiring freeze. I was in the middle of two full time searches and had to stop. Concerned we won’t be able to continue once things settle down.
Rebecca Cegledy
we are utilizing google sheets that list each staff member. There is a column to lists tasks they will work on over the next two weeks and then a column for each day that they fill in at the end of their "shift" each day. HR is using this as a tracking device. We have a group google chat and people still engage for work but more so share the different aspects of their new day or jokes like they would normally walking to each others office. We are also going to do a virtual happy hour. All meetings are now google hang outs. We now have a all staff meeting each week instead of every month.
Wendy Motch-Ellis
Does anyone have a shared document already started of professional development opportunities that you’ve reviewed, recommended or vetted that you’re sharing with your full-time staff for remote learning
joy Polkabla Byers
Just joining in. I am looking for anyone that oversees not only Campus Rec but other areas on campus.. such as student counselling and Health Center... Under Student Well-being umbrella..
Steve Thompson
yardwork.
jlentz1
We have a scheduled meeting on Teams every Tuesday with Exec Staff and all staff on Thursdays. Otherwise we communicated dialy via multipe methods.
Kari Post
My mental health - walks outside, lots of nature and fresh air. Also playing with my dog!
Erin Farrar
UNLV team meeting/check in each day via webex. Shared google calendar for outward programming and shared google docs for ‘projects’ with deadlines.
Wendy Motch-Ellis
we are having our fitness staff still lead stretch breaks and team move meetings
Matt Levy
My family and I take at least one half-mile + walk each day. Just to unplug
joy Polkabla Byers
Morning workout is a must for me. Need the me time for a little ..
jlentz1
Hard now for us in Indiana because of the lousy dreary weather. Need sunshine!
Romayne Eaker-Kelly
Zoom meetings, and for students virtual Powtoon has been great check it out. Google, sheets.
Erin Farrar
Joy I oversee the facility that houses Student Wellness and Counseling at UNLV. erin.farrar@unlv.edu
jlentz1
Importnat to everyone to get outside, ride a bike, hike, etc.
Jason Incorvati
Trying to stay disconnected, less connected to email/texts in off-hours. Daily walks with family. Sticking to routine, focusing on the here and now with a eye on the horizon.
Mark Ritter
We are using this time to update and revise our website information, policies and procedures and purge emails and old documents.
Kari Post
I also run a mile with my dog every morning and have been “trying out” various YouTube workout videos to use as resources prior to sharing with students.
Autumn Johnson
My health: we had a family zoom with siblings, nieces, nephews, etc. We decided it should not take a pandemic to keep doing it. :)
Kevin George
Finding the blessings we have right now for mental health. My family has tons of privileges that we do not want to take for granted and to have empathy for others that are distressed and supporting them. We have been challenged to have child care for a 17 mo old, 5 yr old, and 8 yr olds that all have elementary school daily needs and learning their platforms, expectations, and assignments. We are paying for a nanny from 8:15-12:15pm daily and hiding in pockets of the house away from the baby….
Gordon Nesbitt
Exercise, meditation, prayer, and looking at pictures of my grandchildren.
Deirdre Reich
Les Mills, Peleton and Beach body all have free classes.
Dave Suter
Daily family workouts each day. Also making sure my staff is doing the same! The constant engagement is exhausting. need to take a break as well.
Steve Erickson
All our programming staff are busy changing over to virtual programming. Its very tricky and I have asked them all to try to collect data on how many are participating, so we can evaluate our success.
Mike Wise
Keeping my schedule as consistent as possible (take a lunch break, and turning everything off at 5pm). I also make sure I give myself “me” time to get outside and do something as a distraction.
Marci Iverson
Walks, workouts, meditation, focusing on the positives, virtual gatherings with friends, taking screen breaks, etc.
Rusty Vineyard
I think the battle for me right now is “decision fatigue” this environment is changing so quickly, that when we finally settle on something...it changes.
Jessica Ward
Exercise, love my Peloton, and just finding time to be with my family
Rebecca Cegledy
Not sure that I have had time to think about myself yet. We just closed the building so there is a sense of release, so now I am looking to practice what I preached- staying connected, or catching up with friends and family, getting outside as possible, doing home workouts, sourcing paper products.
Ken Morton
I played Quiplash last night virtually with 6 long time friends who live in various areas of the country. Plan to do it with staff this week also.
christopher denison
Anybody potentially loosing their recreation department reserve funds to cover other University shortfalls?
Cindy Strine
UTC is moving forward with our interview process for 2 positions via Zoom. We are working on a virtual tour of the facility. We are in the first stages of the positions. Our 2 positions are seen as essential and have been green-lighted. Other positions are on hold.
Kevin George
Because of audio issues with all of the zoom/webex video conference calls by my 8 yr old and wife…in our offices downstairs…I can admit I’m in a bathroom!! Not multitasking if you know what I mean…I feel bad for that poor lady in a zoom that didn’t realize the video showed her sitting down on a toilet!
Romayne Eaker-Kelly
Making sure to work out, take a shower before I begin my day. I stop at the end of the day set time, because I feel I am working under too much stress. I plan a one hour walk at the end of the day in place of my long commute because I must decompress!
Justin Raymer
EKU has started a social media campaign we are calling #CampusRecConnect https://campusrec.eku.edu/campusrecconnect i would really love to see NIRSA catch on and use this tag for everything we are doing to engage our students remotely
Greg Durham
Chris - I have that fear.
Sandra Ondracka
Thank you Pam! Great ideas.
Michael Giles
thanks to this virtual meeting, I’m on a walking meeting 😂😜
joy Polkabla Byers
Love that...
Kevin George
we are going outside with kids nearly every afternoon and seeing their joy from interacting with them..playing catch, taking scooters/bikes out to parking lots, and seeing great moments we would not have had so regularly
Gansheng Xu
trying to get my 10,000 steps each days.😂
Maxwell Miller
Create a personal checklist for each day… Examples can be clean something, do yoga/meditate, exercise, put your phone down for 30 minutes, play a game, etc.
Steve Erickson
Getting outside is easy here in Montana. Walks and hikes everyday. All staff encouraged to keep exercising to stay healthy. Grandson is with me each day and we take time to go outside a play catch or hike.
Vilayat Del Rossi
It is about your Mindset on this as well and leaning in to this opportunity rather than making decisions from a position of fear.
Marci Iverson
Thanks Pam! To build off what you were saying try to carry over other organizational habits such as time blocking and batching, sticking to a schedule - only work when I said I was going to work, etc.
Erin Farrar
Chris UNLV student affairs may lose reserves to cover other areas. We are very early in the conversation but it is looking very possible
Vilayat Del Rossi
Zoom Meeting themes: My DSA Well-Bing Committee Meeting Friday is "Hawaiian Theme"....Morale is important for us all.
Kevin George
I was feeling guilty of not getting 7-8 hrs per day because of kids/house needs, so regularly have been doing 1-2 hours extra after kids go to bed at 8:30pm, not ideal, but as managers we have expectations daily. Our staff daily are required to document their daily work goals/tasks
Deirdre Reich
Yes. Decision fatigue is real. So much of what we are doing is reactionary.
Tara Parker
Yes, to decision fatigue as well as navigating responding to my leadership and last minute request.
Pam Watts
Last week I ended most days with a message to staff about what I was grateful for from all of them.
Teri Bladen
Yes, definitely Decision Fatigue. With facilities closed, it has made it easier to be "done" at 6p or so. Most of the late night communication is working with upper admin.
Kevin George
Another great engagement tool is to empower pro staff to continue collaborative work or committee work via Student Affairs to continue to think how they can be impactful (Well-Being, 1st gen, Diversity/equity/inclusion, etc).
Vilayat Del Rossi
Expressing appreciation and gratitude for our teams is very helpful in my own mental health:)
Diane Yee, MSU Denver
Serious Question: What’s going to happen with the national t-shirt competition?
Dean Bowen
We've been scheduling zoom meetings with out dept and Student affairs- but more like happy hour talks- no work talk, no COVID-19, just socializing. We all need to keep those connections. Virtual high fives :)
Kari Post
Dean Bowen, that’s a great idea!
Kevin George
We miss so much the NIRSA family reunion - impacts our well-being to not have that physical and emotional connectedness in person
Kari Post
I’ve been calling some peers just to check in on them - they’re outside our department but working hard.
Laura Klein
UNT will host a Zoom happy hour Friday after work.
Michael Giles
if you do a student banquet, how are y’all creating virtual options?
Kevin George
We cannot buy awards for end of year banquet
Don Umland
I have a concern on our campus at Augustana as we still have 200 international students on campus that can't go home. Limitations of food and room is about all we can do which is disappointing. We have some online items but that only goes so far
Greg Durham
With everyone being WFH, and the Midwest stitll being cold, I have concerns about who is walking through our facilities.
Kevin George
So trying to create a meaningful virtual banquet celebrating seniors and award winners, and record it. Also have an end of year video *year in recap and also senior goodbyes.
Linda Knight
In Recreation our goal t is always to try to help and say yes, it is difficult right now to say no as often as we are having to. Also at a time when people need us most we are closed. We are all in this together - this is a great way to support each other. Thanks NIRSA and all of you for being willing to share.
Jeff Huskey
UCSB is opening our locker rooms for our homeless students to shower.
Deirdre Reich
We have been tossing around the idea of a zoom banguet. Bring your own dinner type virtual celebration
shelbi
We met with county emergency to be a mini hospital for covid 19 patients
NIRSA Smartboard
Also a reminder - Facilities Roundtable: Friday, March 27 & April 10 at 11am PT
Peter Mumford
In regards to future events, has there been thought about what NIRSA will do with future leadership event/conferences based on the current evolving situation and how the current American administration is dealing with COVID 19??
Kathy Obuszewski
While I have no clue for CWRU rec and
Kevin George
Also we are planning to be a potential shelter in place and possibly a place for hospital staff to stay also
Lynn Nester
Is there any discussion at the association (possibly going with other HE associations) level re: advocating for federal aid for higher ed institutions?
Greg Jordan
Oakland President has offered university space to community
Peter Mumford
Hotels in Ontario are being used as shelters for homeless
Rusty Vineyard
we are exploring hosting a WiFi parking lot in or Rec center lot for students do not have WiFi.
Kevin George
We were a shelter for a past hurricane for irene for Atlantic City displaced individuals
Dean Bowen
Our University has offered limited space to the city/state (MA) but trying to relocate our (permanent students) first
Kathy Obuszewski
one to one will be used. But I know Ohio Director of Health is reaching out to universities including CWRU to use the dorms as either ICU or seclusion areas for medical staff
Kevin George
FEMA
Deirdre Reich
Wingate- we are a county emergency shelter. We have not been asked to get anything ready at this time. However, university operations wants to put down floor covering. I'm wondering if putting vinyl on the wood floor for an extended time could be detrimental to the flooring?
jodytennis1
Here at Coastal Carolina we are treating this emergency like a Hurricane recovery for any federal or state personnel. We are used to it.
NIRSA Smartboard
Note to all - NIRSA/ACUHO-I/ACUI facilities webinar is being planned for Friday, April 3, 11am PT - info coming to NIRSA website soon
Keith Wenrich
Our campus will use Res Halls, since they are closed, for emergency shelters.
Kevin George
Todays email from my Assoc VP - Just a heads up that we are in preliminary conversations with the State to activate the emergency shelter. This is to house staff needed to reopen Inspira-Woodbury. We hope that we may actually be able to house them in a residence hall, but may need to “activate” the shelter (even if no one will be housed there) to be able to use the emergency resources and supplies.
Mike Wise
At ESU we are a designated site for medical assistance if needed, through the cities emergence management plan.
Kate Smith
Thank you Jeff!
Mary O'Mahoney
Jeff beat me to the punch, I am a member of our university EOC and we are constantly tracking time, resources, etc.
Michael Giles
ISU has a MOU with local hospital to be a satellite facility if needed.
Rebecca Cegledy
IM online options, Virtual Banquets, Online PT sessions
Diane Yee, MSU Denver
Who has a list of ways to keep busy on their webpages?
Kevin George
I would like to chat about the large scale impact to higher ed. - for those that saw the Fox News video of the gentleman saying we don’t need in person higher ed
Don Umland
Thank you Leah and all. This is helpful and could be something that could go on year round??
Michael Giles
can an outdoor Rec virtual Roundtable be created?
Alicia Rossow
Thank you all for your time. It was good seeing everyone.
jlentz1
GA recruitment issues!
Peter Mumford
Question about concerns for long term border crossing
Laurie Braden
great to see everyone's faces. be well, get out and run or walk. have to go to another meeting.
marie turchiano
Stony Brook University - our rec center is being looked at for a field hospital, we will hear within the next week or so. would be great to connect with others who are in or experienced a similar situation. Our outdoor field complex has already been taken over by the State as a drive in testing site.
jodytennis1
Continuing Education Ideas.
Justin Raymer
Diane, https://campusrec.eku.edu/campusrecconnect
Kevin George
https://www.youtube.com/watch?v=qPiZSF1Pi0M. Fox News video on higher ed doesn’t need traditional campus
Mary O'Mahoney
Would appreciate some unique fun ways we can celebrate our graduating students with most end of year activities being canceled.
christopher denison
This has been really helpful. Thanks so much for putting this together.
Kevin George
How that can impact student affairs and campus rec
Kathryn Dunn
We are looking for ways to celebrate our seniors and all staff as well
Kevin George
For online students we get no student fees
Autumn Johnson
For those that have a hold on full-time hiring: is that your decision or university decision? If it is your decision, what are your thoughts of why holding on searches?
Sandra Ondracka
What student resources are you using to help support your student staff during this time? We are developing a weekly plan to provide regular tips on mental, emotional, financial, physical support …. Also what fun ways are you engaging with students vitually?
Andy Milton
Smaller schools...temporary furloughs once spring terms end?
Cindy Wright
Would be interested in thinking about future contingency plans if we don't open on time in the fall.
Erin Farrar
Thank you all this has been very helpful!
Laura Klein
esports!!!
Peter Mumford
Maybe look at Canadian specific as many of the laws and concerns being discussed are much different - I would host
Michele Schwitzky
Looking for ideas to celebrate seniors and end of year employee recognition
Greg Durham
Very interested in private school concerns related to COVID-19
NIRSA Smartboard
Summer camps is scheduled (as of last night!) for Thursday, April 2 & 9 at 2pm PT
joy Polkabla Byers
This is great! Thank you! Nice to see some smiling faces.
Justin Raymer
where can i find the list of upcoming NIRSA webinars?
christine haluzak
A small programs specific roundtable will be hosted on Thursday morning
NIRSA Smartboard
https://nirsa.net/nirsa/connect/ideas-in-motion/
Justin Raymer
Thank you!
Deirdre Reich
Where is link for small school roundtable?
NIRSA Smartboard
https://nirsa.net/nirsa/portfolio-items/ideas-in-motion-200326-small-programs-roundtable/
Sandra Ondracka
Can NIRSA provide a webpage on resources of support and websites that we can use to get ideas to keep ourselves and students engaged?
Rebecca Cegledy
Thank You everyone!
Jeff Heiser
Thank you all!
Roger Watson
Thank you!
Deirdre Reich
Thanks for hosting this
NIRSA Smartboard
Re: Sandra - see connect for link to working Google doc
sylvana cicero
thank you
Kevin George
This was fantastic…wishing you all wellbeing
Teri Bladen
Thanks everyone, stay active, stay healthy!
jodytennis1
Be grateful
christine haluzak
Connect is also a great way to share resources
Ken Morton
Thanks gotta jump on another call:)
Ian Brown
Yes, thank you all.
Mike Widen
Thanks to all of your for your leadership! Great seeing all of you!
Gansheng Xu
Great meeting
Kathy Matta
Appreciate input from all- helps everyone. Be safe. Seton Hall
Tara Parker
Thanks!
Dean Bowen
thanks all
Jeff Huskey
Super helpful, glad we did this. Although everyone's situations are slightly different it helps to hear what everyone is doing!