Presenter Guidelines & Resources

Thank you for your willingness to present on a topic in the field of collegiate recreation to NIRSA’s diverse membership. Your expertise and commitment to further the profession’s body of knowledge are a key component of how we advance the goals of our Association.

Professional Involvement Credits

NIRSA presenters qualify for Professional Involvement Credits (PICs), which can be applied toward renewal in NIRSA’s Professional Registry.

All presenters are expected to review the following resources and comply with the guidelines outlined on this page:

Membership & Registration Requirements

All presenters must be current members of NIRSA through the end of the event unless an exemption has been requested and is granted, as explained within the presentation proposal form.

All presenters must pre-register for the event.

We encourage you to include NIRSA colleagues as co-presenters of your session as a way to enhance your presentation. Consider including NIRSA colleagues that may not be able to attend the event unless they are presenting. NIRSA can help match you with a co-presenter who wants to attend and assist. For more information please email us or call 541-766-8211.

Lead Presenter Requirements

It is the lead presenter’s responsibility to inform any co-presenters of any pertinent information such as the schedule, membership and registration requirements. The lead presenter is the NIRSA Headquarters’ contact person; all correspondence related to the educational session will be routed through them.

Poster Presenter Requirements

All confirmed lead presenters and co-presenters must register for their conference or institute by the deadline designated by the associated NIRSA Headquarters’ contact person.  Co-authors may be recognized for their contributions to poster presentations, but only registered presenters will be allowed to attend the Annual Conference. Non-registered authors and contributors cannot present in any capacity.

Upload Your Presentation Materials

All presenters are strongly encouraged to upload their presentations and supporting materials to the Resource Library. This will allow attendees to electronically download your session’s materials prior to the event, relieving you of the burden of printing and providing handouts, and affording future reference opportunities to NIRSA members.

By sharing a presentation, the presenter agrees to grant NIRSA the right to share, print and distribute their materials, in part or in their entirety, for educational purposes and for NIRSA member reference. NIRSA will always credit the presenter(s) for their work.

Handouts & PowerPoint Presentations

We highly encourage you to upload your presentation materials, including handouts, to the Resource Library to provide attendees with the opportunity to electronically access and download the information prior to your session. Attendees who wish to print hard copies of your handouts will then have the option. If you choose to provide printed handouts for your session at the Annual Conference, please make sure you provide enough copies (100 copies for the annual conference, and 50 copies for all institutes).

All PowerPoint slides for any presentation must utilize a template, which includes approved NIRSA logos and layouts. You can find the templates on the presentation guidelines page for the event at which you are presenting.

Presentation Topic Areas

The Program Committees for each NIRSA event create a list of topic areas for presenters to choose from that is tailored to each specific event. Prior to the launch of the event’s presentation proposal forms, topic areas are reviewed and updated as needed.

Audiovisual Equipment

NIRSA will provide an LCD projector and screen, as well as a microphone for your session, unless your session has been previously approved for additional AV or materials. You will need to provide your own laptop and any adapters needed (for instance, Mac users should bring a VGA adapter with them to their presentation), as well as any other equipment you may wish to use during your presentation. Speakers are not provided; please make your own arrangements to provide speakers if you plan to show a video or use music. No audiovisual arrangements can be made onsite.

Disclosure

At the start of the session, a statement about a presenter’s proprietary interest in a product, instrument, device, service, or in any material discussed during the session must be disclosed to the participants. Additionally, NIRSA prohibits the user of an educational session for the promotion or sale of a product or service.

Affirmative Action

All people are individuals with very different and unique characteristics. Therefore, when referring to the individual or specific group of individuals, remember that people are distinct, diverse, and dignified.

  • Be certain that programs referred to as models in your presentation are consistent with established affirmative action guidelines.
  • Do not use degrading statements or innuendos. Do not use sexist or ethnic jokes.
  • When using “he” or “she” exclusively for reasons of simplicity, clarify this intention beforehand. Preferably, avoid gender-specific examples. Avoid promoting programs or job qualifications as suitable only for males or females.
  • Do not promote ideas or concepts that violate Title VII, Title IX, section 504 of the Rehabilitation Act of 1973 or Public Law 94-142.

Photograph & Video Content Ownership

NIRSA will use photographs and video taken during events to promote the association and future events. By presenting an educational session you provide NIRSA with the unrestricted right to use photographs and videos at its discretion for this purpose.

Effective Presentation Proposal Guide

Learn how to make your presentation proposal more effective by following these guidelines.

For more information about presenting an educational session a NIRSA Institute or Conference, please contact NIRSA Director of Professional Development, Kristen Gleason.